URGENTLY REQUIRED
Administrative & Logistic (AL)
Job Level and Category: National Position
Location: Mamuju (one) & Jambi (one)based
Reports to: Adm & Finance Manager
Background and Objective
Organization Overview
Abt Associates Inc, the
International Economic Growth Division manages projects that are pioneering new
approaches to agriculture, food security, climate change, and
competitiveness—as well as monitoring and evaluating projects within these
sectors. We work throughout Africa, Asia, Latin America, and the Middle East
for chiefly governmental clients, including the US Agency for International
Development (USAID), the Millennium Challenge Corporation, the Inter-American
Development Bank, the Asian Development Bank, the World Bank and the Bill &
Melinda Gates Foundation.
Opportunity
Abt Associates seeks an Administrative & Logistic for a land
use planning project in Indonesia. Responsibilities would include working
closely with Admin & Finance Manager, Team Leader and also Chief of Party on tasks
including, but not limited to:
KEY
DUTIES AND RESPONSIBILITIES:
Office
Management
·
Negotiate
and maintain lease agreement and liaise with land-lords for official premises
·
Ensure
that Abt Associates Inc offices maintain a pleasant environment to work in and
that all office equipment and facilities working properly.
·
Maintain
adequate levels of office supplies at all times and ensuring proper functioning
of office equipment.
·
Liaise
with vendors, contractors; obtain outside services such for office and its
equipment maintenance
·
Process
supplies of printing materials for official letter,envelope, name cards,
invoice, etc. and sufficient supplies are available.
·
Maintain filing
document/Archive
·
As
required, provide administrative support and oversight the field offices
·
Assist
in any other duties that may be assigned
Travelling
arrangement
·
Prepare the daily
schedule and allocation of drivers / vehicle usage
·
Set
up accounts with supplier for printing, travelling, hotel reservations, rent a
car in a project areas etc.
·
Responsible for
travel booking and advance requests
Filling
& Communication
·
Design,
establish, and maintain a central filing system for the office.
·
Maintaining
record of incoming and outgoing letter
·
Maintaining
incoming and outgoing phone and faxes
·
Organizing
official event (guest arrangement, meeting arrangement, maintaining relation
with provincial/district officer, etc)
·
Draft
correspondence, prepare invitation, arrange reception and organize logistic for
events (seminars, workshops, etc.) as needed.
·
As
required, provide interpretation and translation services.
Logistics
Stock
and supplies
·
Provide,
maintain the stock and the record of office supplies
·
Vehicle
management
· Maintain office inventory
SKILLS AND COMPETENCIES:
·
Minimum
of 3 years experiences in Administrative Management
·
At
least some experiences in Admin and Logistic, preferably with an international
NGO
·
Experience
working as part of a multi-disciplinary team.
·
Proficiency in English and Bahasa written and spoken.
·
Computer skills (MS Word and Excel)
·
Good communication skills
·
An ability to work under pressure
·
Able to work in a multi-lingual and cross-cultural environment.
·
Initiative,
flexibility and ability to work in a team.
·
Attention
to detail and ability to produce accurate work.
·
Good
personal organization and supervisory skills
·
Good
presentation/interpersonal skills.
ACCOUNTABILITY:
If
you meet the above requirements kindly send ONLY your Application letter and
detailed CV including recommendations from 3 referees (one of them your
immediate former employer) to: abtassociatesinc.pmap@yahoo.co.id
Please
put the job title and your name in subject of your email. This position is
local hire.
Only short listed
candidates will be contacted, closing date: 10 July 2015
