VACANCY
Chemonics International Inc.
Higher Education and Leadership Management Project (HELM)
Chemonics International Inc. seeks qualified Indonesian personnel
for the USAID Higher Education Leadership and Management (HELM) project in
Indonesia. Position is noted below the project background description.
Project Background:
The USAID/HELM project was awarded to Chemonics International
on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance;
JBS International Inc., Aguirre
Division; and the University of Kentucky (UKY). The five year project was designed to support
Indonesia’s Higher Education (HE)
sector in increasing its quality and
relevance through improved focus on
administration and management capacity.
In partnership with the Ministry of Education
and Culture (MoEC) and the Directorate General of Higher Education (DIKTI), HELM provides
technical assistance,
training, and additional support to
strengthen the leadership capacity and increase effectiveness in the following four core management
areas:
- General administration and leadership
- Financial management
- Quality assurance
- Collaboration with external stakeholders
HELM works in close
collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher Education Institutions (HEI). The project
is designed to address the USAID
Education sub-intermediate result, “increased management capacity of Indonesian Higher Education Institutions” which contributes to the intermediate result “improved quality of higher
education” under the over-arching
assistance objective: “students
better prepared for success in learning and work.”
The
Bookkeeper will be responsible for the following:
- Maintaining the project’s accounting file system, ensuring all vouchers are in order, complete, correct, have bank slips/copy of checks and other required supporting documents attached and scanned completely.
- Assisting Finance Assistant to maintain accurate Finance File Index systems to ensure compliance with auditing practices.
- Assisting Finance Assistant to prepare documentation for payment transactions included but not limited to advances, petty cash voucher, in-house transfer, checks and transfer form. Ensuring all transaction is supported with proper and complete back up documents and in alignment with Chemonics and USAID standard procedures.
- Assisting Finance Assistant to enter financial transactions into the correct account billing code and the correct CLINs and prepare Abacus coding sheet for posting purposes
- Assisting Finance Assistant to prepare coding sheet and journal entries for posting purposes in Abacus.
- Assisting Finance Officer to prepare payment transaction in Citidirect (Citibank online banking).
- Complying with all HELM project policies and procedures as noted in the Indonesia Country Policy Manual and FACT Manual and SOP Training.
- Performing other duties as requested by Senior Finance Manager or his/her designee.
Supervision and Reporting
The Bookkeeper will report
directly to the Senior Finance Manager.
Duration of
Assignment
This is a long-term, full-time position an
annual approved level of effort of no more than 260 days for each project year.
The employment agreement will be renewed on an annual basis following a
positive performance evaluation. The HELM project began on November 28, 2011 and
ends on November 30, 2016.
Job
Qualifications
- Bachelor Degree in Accounting is a must.
- Minimum 1 year working experience as an accountant in USAID project or other International Donor experience preferred.
- Proficiency in Microsoft Office software including Microsoft Excel, Access, Word and also experience with accounting software programs such as QuickBooks and Abacus preferred.
- Strong verbal and written communication skills in English and Bahasa Indonesia required.
- Must possess excellent organizational, analytical, oral and written communications skills.
- Must be organized, detail oriented, self-motivated, and able to work well on teams.
- Must be interested in working with a multi-cultural, international team in a dynamic and fast-paced environment.
Application
submission instructions:
Interested applicants for this position are requested to
send a cover letter and resume to us.chemonics@gmail.com no later than 19 June 2015. Please indicate the position in the subject line. Only the
strongest candidates will be contacted. No telephone inquiries.
