Pact World Job Vacancy: Office Assistant, Jakarta, East Java & Tanah Papua
Description: At the
heart of Pact is the promise of a better tomorrow. The promise of a
healthy life. Of a decent livelihood. Of sustainable natural resources
that benefit communities. Now more than ever in its 42-year history,
Pact is helping millions of people who are poor and marginalized
discover and build their own solutions and take ownership over their
future.
Pact enables systemic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy, and take part in
the benefits that nature provides. Pact accomplishes this by
strengthening local capacity, forging effective governance systems, and
transforming markets into a force for development.
Department Overview:Please Note: Please Note: There are a total of 3 open positions in 3 different locations: Jakarta (1 opening), East Java (1 opening) and Tanah Papua (1 opening).
Pact exists to help create a world where those who are poor and
marginalized exercise their voice, build their own solutions, and take
ownership of their future. The Indonesia DERAP team contributes to
realizing this purpose by:
- Forging smart partnerships and treating all people with dignity and respect;
- Applying organizational policies and regulatory compliance appropriately and consistently;
- Facilitating team spirit among colleagues and promoting the organization through communications;
- Influencing decision makers through focused, relevant communications;
- Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all;
- Cultivating and harvesting innovation;
- Inspiring and spreading our desired organizational culture across the global enterprise.
Position Purpose:
Reporting to the Administrative Office, the Office Assistant is
responsible for assisting the Admin Officer in Procurement Management
and Office Administration and providing logistic support to project
staff. The Office Assistant contributes to ensuring project activities
run smoothly. S/he works closely with other Admin Team members and
program staff and follows the Pact and project policies and procedures.
Key Responsibilities:
- Perform courier tasks for office purposes.
- Perform cleaning services for the work place area.
- Answer telephone and relay messages.
- Provide information to callers and greet people visiting the office.
- Monitor the use of equipment and supplies within the office.
- Assist other administrative staff in a wide range of office duties.
- Collect and distribute parcels and mail among employees.
- Update appointment calendars, create travel vouchers, and perform word processing, basic bookkeeping, and filing.
- Cooperate with office staff to maintain proper interaction and a friendly environment within the office.
Basic Requirements:
- Knowledge of clerical and administrative procedures.
- Good communication skills and professional personal presentation.
- High school graduate with basic office skills.
- Ability to communicate in Bahasa Indonesian and English.
Pact is an equal opportunity employer and does not discriminate in its
selection and employment practices on the basis of race, color,
religion, sex, national origin, political affiliation, sexual
orientation, gender identity, marital status, disability, genetic
information, age, membership in an employee organization, or other
non-merit factors.
