International Organization for Migration (IOM) Indonesia is looking for a National Project Officer, according to the terms of reference below
- Reference No. : SVN/ID10/2015/023
- Position title: National Project Officer
- Position grade: National Officer, Grade NOA
- Base Salary: IDR 25,651,917,- per month
- Duty station: Banda Aceh
- Type of Contract: Special Short Term Contract for 6 (six) months, with the possibility of extension until end of project. The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged
- Seniority band: Band III
- Job family: Operations
- Organizational unit: DRR Aceh – IOM Banda Aceh
- Reporting directly to: Project Manager (PM)
- Managerial responsibility: Yes
- Directly reporting staff: 2 staffs
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the direct supervision of the Project Manager (PM), in close coordination with the relevant Units in the Mission and under overall supervision of the Chief of Mission, the National Project Officer will oversee planning, coordination, implementation, monitoring and evaluation of overall outcomes and outputs of DRR project in Aceh Province
Responsibilities and Accountabilities
- Assist PM in formulating and reviewing the overall project strategy for implementation, coordination and partnership, including technical instruments, methods and timeframes;
- Assist PM in the necessary revisions of project approach, methodology, partnerships, and cross cutting issues;
- Assist PM to oversee and coordinate the implementation of all project components covering DRR, GIS/ Information Management, as well as Government and Stakeholders engagement;
- In coordination with the PM, monitor the implementation and performance of all project components including the implementation 13 district level IOM satellites offices; using key documents such as the Project Document; IOM rules and regulations; donor guidelines, and other strategic documents;
- Assist PM to lead the DRR, GIS/IM, and Government Liaison Supervisors in analysing national and sub-national level government policies or regulations and ensure that IOM DRR Project is in line with those policies and regulation to promote sustainability of the project;
- Assist PM in assessing the progress in the achievement of planned results as per Log Frame. Identify and opportunely communicate major constraints, possible deviations and corrective actions to address those;
- In coordination with project units and departments, identify best practices and lessons learned and as needed integrate those to improve project implementation;
- Lead project departments in developing project work plan and coordinate with project units and departments to ensure quality and timely implementation of the activities in accordance with the Project Document;
- Under PM’s supervision, coordinate with the team to develop strategies for ensuring integration of cross-cutting issues (gender, disability, protection) into the project implementation;
- Establish and maintain liaison with national and sub-national government authorities and national/international institutions including private sector, aimed at coordinating and promoting IOM project activities as well as identifying opportunity for partnership;
- In coordination with the PM, maintain active participation and coordination with various DRR related platform at national and sub-national level e.g. Capacity Building Working Group (CDWG) and provide regular updates and feedback on developments and strategy;
- Review completed data sets against data analysis and prepares periodic draft reports on project outputs, indicators and planned activities;
- Assist PM in preparing timely report on regular basis for internal IOM, government counterparts and submission to the donor;
- Coordinate and undertake monitoring of implementing partners/consultants to ensure the quality and timeliness of the services delivered and compliance of service providers with their contractual obligations vis-à-vis IOM;
- Conduct regular meetings with project teams and implementing partners (if requested) to identify, discuss and resolve bottlenecks, challenges, and successes in operation;
- Advice PM on innovative approaches, methodologies and activities required to monitor, evaluate and comply with the donor guidelines for the project
- Ensure that all IOM satellite offices and implementing partners’ staff comply with IOM’s Operational Guidelines, including the Code of Conduct.
- In coordination with PM, participate and represent IOM in theme group analysis, project technical and partnership meetings, when deemed necessary and /or requested.
- Discuss objectives and provide staff evaluation/ performance analysis on Staff Evaluation System in PRISM.
- Perform other duties as may be assigned.
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
(a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d)Takes initiative and drives high levels of performance management; e)Plans work, anticipates risks, and sets goals within area of responsibility; f)Displays mastery of subject matter; g) Contributes to a collegial team environment; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM
Technical
- Delivers on set objectives in hardship situations
- Effectively coordinates actions with other implementing partners
- Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives
- National with good knowledge of, and experience in project development and implementation.
- Master degree preferably in Humanities and Social Sciences, Business Administration, International Relations, or University Degree with two years of relevant professional experience.
- Has professional experience in the development and implementation of community-based projects in development and/or in the humanitarian sector
- Minimum two years at managerial level.
- Good understanding of DRR and DRR related health system, framework and regulations.
- Thorough knowledge of government structure and development planning, proven ability and experience in liaison with UN, government agencies, donor, and other INGOs/NGOs.
- Excellent computer skill (word-processing, spread-sheet, database, e-mail exchange).
- Proven ability to prepare comprehensive and timely report.
- A high level of personal commitment, efficiency, flexibility, drive for results, respects for diversity, creative thinking.
- Excellent interpersonal skills and demonstrated ability to work effectively in a team environment.
- Ability to establish priorities and undertake assigned tasks with minimum supervision.
Fluency in English and Bahasa Indonesia, both oral and written. Knowledge of Acehnese language is an advantage.
How to apply:
Interested candidates are invited to send the application in ENGLISH, with:
- Cover letter, clearly specify suitability and availability date,
- Complete the Personal History Form which can be downloaded at the following link: HERE
- Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
Only applicant who meet the above qualification will be considered
Download PDF (542.93 KB)
