Plan is an
international humanitarian, child-focused development organization without religious,
political or governmental affiliation. Plan’s vision is a world in which
all children realize their full potential in societies that respect people’s
rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.
Due to organizational new structure, Plan Indonesia is looking for a dynamic Indonesian national to
fill the position of:
Admin Assistant & Recepsionist (Kupang Office)
Responsibilities:
Manage incoming call and general tasking
- Answer all incoming calls, handle caller’s inquiries whenever possible and relay telephone messages in PSO Kupang office
- Welcome the guest and good telephone /email etiquette.
- Coordinate circulation all general correspondence
- Mail and good deliveries
- Manage log book of agreement, Job Order and letter
Ticketing
- Arrange the PSO staff travel ticket
- Prepare the quarterly report for traveling in/outside Indonesia (with coordination with CO Administration Assistant if ticketing relate to meeting/workshop/ training)
- Prepare payment request to be review by PSO Administration Coordinator
Office
Facilities and Utilities
- Coordinate the visitor’s facility arrangement (Coordination with PSO Administration Coordinator)
- Manage office supplies and refreshment
- Prepare payment request for office utilities bills, courier bills, tickets, etc.
Requirements:
Education:Diploma
degree in administration and secretary
Knowledge and Skill: OM and adm local procedures and
policy ,Computer, English
Attitude: Personal integrity, Accuracy in figures, Interest
in details
Experience: Minimum 1 year related experienced, preferably experience in Non Government
Organization
All applications will
be treated in confidence. Only short-listed candidates will be notified and
invited for interviews. Please submit your letter of application and detailed
curriculum vitae in English by email not later than February 5, 2015
to:
HRD.Indonesia@plan-international.org
Please fill the 'subject' column of the e-mails in this
format: (The Position)–(Your
Name). File attachment not later than 1MB
