OXFAM Vacancy: Programme Funding Coordinator, Jakarta

Programme Funding Coordinator (C National)
Based in Jakarta, Indonesia
Fixed Term contract

OXFAM who are we?

OXFAM INTERNATIONAL VISION:
Oxfam?s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

OXFAM INTERNATIONAL OBJECTIVE:
Humanitarian Assistance: By 2019, supported by the international community and humanitarian organizations, local state institutions and civil society in the most crisis prone/affected countries are able and willing to deliver high quality, impartial and independent assistance to those in need 

Resilience: By 2019, resilience to disasters and conflict is strengthened in high risk countries, through improved disaster preparedness and risk reduction, and building the capacity of civil society groups and communities, in particular women, to manage shocks, stresses and address root causes of conflict.

Women's rights: By 2019 the different impact of conflict and disasters on men and women, and their differing needs, are recognized and addressed by duty bearers and humanitarian organizations, leading to greater gender justice and respect for women's rights in crisis affected countries.


Vision for Indonesia
Oxfam Indonesia has the vision that people in Indonesia will live equitably and free from injustice of poverty, enjoy their rights, and are resilient in times of disasters.
Goal for Oxfam in Indonesia By 2020, 2.5 million women and men in Indonesia are empowered to overcome poverty, vulnerability and inequality.

JOB PURPOSE:
To lead on the planning, coordination, securing and management of restricted and unrestricted income to enable Oxfam in Indonesia to deliver on the country program strategy. Be part of a dynamic working environment. We are recruiting Programme Funding Coordinator with a real commitment to gender equality and International aid and development background. This post will be based in Jakarta for fixed term contract 12 months.

KEY RESPONSIBILITIES: 

• Fundraising and managing unrestricted and restricted funding
• Lead on developing and implementing the country program funding strategy and country funding plan. 
• Assist Country Management Team and country teams in planning, coordinating development and submission of competitive, high quality concept papers, donor proposals, and budgets which are successfully funded by a variety of donor agencies, seeking multi-year funding from potential donors whenever possible.
• Working closely with other Senior Managers and support services staff to ensure optimal use of unrestricted funds and greatest use of restricted funds through strategic recharging to donor contracts where possible.
• Develop annual income plan and budget jointly with Managing Affiliate, Contributing and Implementing Affiliates for submission to Governing Bodies and affiliate headquarters.
• Maintain up to date funding grid.
• Working with country leadership team on identifying gaps and strategy decisions.

Contract management/ Managing Restricted funding

• Lead responsibility for negotiating donor contracts favourably in line with Oxfam standards and managing donor relationships in country. 
• Effectively manage a portfolio of existing donor contracts to ensure compliance with donor requirements; ensure reports are of good quality and submitted on time; analyse and provide advice to staff on the funding policies and requirements of different donors, seek advice and input from affiliate HQ for high risk donors.
• Ensure sign-off of donor proposals, reports and contracts within delegations and according to agreed Oxfam processes.
• Help prepare for audits of donor funded programs.

Strategy

• Establish and maintain an up-to-date country funding strategy and plan and help to prioritise approaches to donors. 
• Ensure good quality and timely information is fed back to governing bodies/CLT, affiliate headquarters and other stakeholders for budget and income planning purposes according to agreed Oxfam processes.
• Oversee overall coherence and quality of donor relationships in country in line with affiliate headquarters strategy for their sovereign donors.
• Research and analyse changing donor environment and strategies and advise on effective influencing of donors, linking in with affiliate headquarters as appropriate.
• As a member of the Country Management Team, help shape Oxfam?s strategy and objectives in country. 
• Explore new donors and building relationships with them.

Coordination and information sharing

• Ensure effective co-ordination and information flows with Global Program Funding team, Affiliate HQs, Governing Bodies, Managing Affiliate, Contributing and Implementing Affiliates. 
• Ensure overall co-ordination of humanitarian funding in emergencies.
• Co-ordinate and manage processes for key funding opportunities in country.
• Co-ordinate any donor visits and facilitate any reasonable requests from funding affiliates and governing bodies.
• Broker and help to ensure that core content is gathered and shared about country programs as per agreed Oxfam guidelines with affiliate HQs to support marketing staff in unrestricted fundraising. 
• Engage in peer networks of other country fundraising staff of Oxfam affiliates within region, between regions and globally as appropriate.

Capacity building

• Ensure sufficient capacity and skills of finance and program staff and partners in country to manage funding portfolio to recognised Oxfam and donor standards. 
• Assess and strengthen the capacity of colleagues and partner staff across the country in the planning, securing and managing of unrestricted and restricted funds through formal training delivery, coaching and accompaniment. 
• Represent Oxfam to the donor community in country as required and maintain positive working relationships with donor agencies
• Identify, assess and approach new donors or funding sources and represent Oxfam as required with donors together with relevant program staff.

Information management

• Help develop information for induction, funding manuals and other resources for use by the country program and finance staff. 
• Maintain restricted funding information systems and records on donor contracts both manually (hard files) and electronically (Oxfam systems/tools).
• Track income, request payments from donors and any necessary follow-up, process repayments and obtain any donor approvals, in line with Oxfam standards. 
• Prepare and submit quarterly funding reports to region and HQs.

SKILLS AND COMPETENCIES:

• Significant experience in managing donor contracts and fundraising activities, in particular from institutional donors, such as DFAT, DFATD, EU, ECHO, UKAID, UN agencies, foundations etc. 
• Proven track record in fundraising with donors active in Indonesia. 
• Ability to network and represent Oxfam to donors and external institutions
• Information management and IT skills with good attention to detail in order to develop and analyse donor budgets and financial reports; and to develop/maintain, and give guidance on electronic and manual contract management and reporting systems.
• Understanding of Program Cycle Management Highly developed interpersonal and communication and relationship skills with ability to influence external organizations and individuals.
• Strong numeracy and financial skills, particularly in developing budgets, financial management/monitoring and reporting.
• Ability to research, analyse, and report (e.g. researching donor priorities, evaluating proposals and reports, determining match between external funding opportunities and Oxfam objectives).
• Experience in capacity building; coaching and delivering training at an individual and group level.
• Ability to manage his/her time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Self motivated, target driven and an entrepreneurial approach to fundraising.
• People management skills; problem solving, communication, capacity building, mentoring.
• High level of analytical skills and critical thinking. 
• Good written skill, in English, with proven ability to develop and present proposals and donor reports, for both internal and external audiences.
• Working with tight deadlines and capable to deliver high quality work. 
• Preferably having capability in marketing qualifications or relevant experience such as tenders and private sector fundraising.
• Preferably having knowledge and experience of International development and funding mechanisms.
• Preferably having knowledge of Oxfam?s program work and systems.

HOW TO APPLY
If you believe you are the candidate we are looking for, please apply by send your complete application to jakarta@oxfam.org.uk and mention the code of the position title on the subject of the email

The closing date: December 12th, 2014

Only short listed candidates will be contacted

We encourage women and people with disability to apply promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.

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