Swisscontact promotes economic,
social and ecological development by supporting people to successfully
integrate into local commercial life. Swisscontact creates opportunities for
people to improve their living conditions as a result of their own efforts. The
focus of its systemic intervention in the private sector is the strengthening
of local and global value chains.
Through its projects, Swisscontact works to
enable access to professional training, promotes local entrepreneurship,
creates access to local financial service providers and supports the efficient
use of resources with the goal of successfully promoting employment and income
generation.
The foundation is based in
Zurich, Switzerland, and is active in 29 countries and has some 750 employees.
The SCPP is a large Public
Private Partnership (“PPP”) in Indonesia which has started in January 2012. The
Program is financed by the Swiss Secretariat for Economic Affairs SECO, The
Sustainable Trade Initiative IDH, the Embassy of the Kingdom of the Netherlands,
and five Private Sector Companies from the cocoa sector for the duration from
2012 – 2015. The Program works directly with 60,000 cocoa farming households in
six Indonesian Provinces to improve farm productivity and livelihood
conditions.
For our Swisscontact SCPP-Program
in Indonesia, we are looking for an:
Procurement
& Logistics Officer
Begin of Employment: December 2014 or as agreed
Place of Duty: 1 person – Makassar
Overall Task
Under direct supervision from The
Procurement and Logistic Manager of SCPP, Procurement and Logistics Officer is
responsible and accountable for developing and maintaining system of
procurement & logistics activities in the region of Sulawesi in full compliance
with Swisscontact procurement regulations.
Task, Authority, and Responsibility
Procurement
- Prepare Request for Quotations (RFQ), Purchase Requisition (PR), Bid Analysis (BA), receipt of quotations, bids or proposals and the evaluation, negotiation of certain conditions of contracts.
Logistic
- Maintain procedures and systems that enable goods to be moved efficiently and effectively to the district offices.
- Receives, sorts, store, and distributes all incoming shipments.
- Coordinates inventory of stock and insures product adjustments are properly applied.
- Identifies, locates, obtains and arranges for shipment of requested replacement parts.
- Responsible for the overall physical maintenance of SCPP Project warehouse.
- In charge for asset tracking, register, and disposal.
- Responsible for vehicle/fleet management which includes fuel consumption, spare parts and service schedule.
- Collect and compiling distribution data to the field office and beneficiaries.
Communication, Supervision, and Reporting
- Reports directly to the Procurement and Logistic Manager and in close coordination with Regional Program Manager Sulawesi;
- Prepare and update monthly reports of warehouse stock and submit to the Procurement and Logistic Manager.
- Conduct regular coordination to the District Management Unit in in terms of Inspection report, updating stock, acknowledgment of delivery of goods.
- Work in close coordination with Program Officer, Field Coordinator and Field Facilitator Coordinator to arrange delivery of goods to the fields, handover notes and inventory check.
- Work in close coordination with IT unit to manage list of IT infrastructure used by field staff.
- Prepare and update quarterly – biannual and annual asset and inventory list.
Duties applicable to all staff
- Actively work towards the achievement of the Program’s goals.
- Abide by and work in accordance with the swisscontact’s code of conduct.
- Perform any other work related duties and responsibilities that may be assigned by the line Manager.
Education/Qualifications Required Preferred
Bachelor's degree in Business
Administration, Logistic, Procurement Management from an accredited academic
institution or an equivalent combination of training experiences.
Experiences
- At least three (3) years of progressively responsible experience in international development project implementation
- At least three (3) years of progressively responsible experience in Procurement and Logistic management
- Experience in fleet management
Skills/knowledge
- Strong organizational, planning, management skills and experience working in inter-cultural teams and environments.
- Strong analytical skills including analysis of both quantitative and qualitative data through a variety of survey instrument and analysis techniques
- Strong proficiency in use of Microsoft Access Database would be an advantage.
Please submit your application letter addressing
the above qualifications and experience with your curriculum vitae on 15
November 2014 at the latest to:
Swisscontact-SCPP, Human Resources Unit, The Vida
Building, 5th floor, Jl. Raya Perjuangan No. 8, Kebon Jeruk – Jakarta Barat
11530 , Tél. +62 21 2951 0200
E-mail: hrd@scpp.swisscontact.or.id
Only short-listed candidates will be notified and
invited for interviews.
