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GIZ Vacancy: Contract & Procurement Professional based in Jakarta

The Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a German international cooperation enterprise for sustainable development with worldwide operations. PAKLIM, a Program advising and supporting the national government, local governments and industries with climate change mitigation and adaptation initiatives.  PAKLIM seeks qualified Indonesian candidates for:

Contract & Procurement Professional

A.      Responsibilities:
  • Provides administrative services to the PAKLIM program
  • Provides contract services to the PAKLIM program
  • Provides procurement services to the PAKLIM program
  • Assists event and domestic flight ticket services to the PAKLIM program
  • Meets the administrative requirements of the office independently with minimum input and supervision
  • Supervises and ensures that above mentioned responsibilities are met in the whole program (incl. other working areas)
B.       Tasks
Co-ordination
  • Manages the procurement in PAKLIM KLH office in coordination with other parties
  • Manages the contract in PAKLIM program in coordination with work areas
  • Manages the venue of PAKLIM events and handles the arrangement in coordination with hotel
  • Assists in planning, coordination and organizing work mechanisms and the work of supporting staff
  • Manages and ensures sufficient vouchers are generated for any GIZ events including quotation, prices comparation and other related documents for amount below EUR 2.500
Contract
  • Prepares and processes contracts up to EUR 2.500 for PAKLIM Management
  • Supports and processes contracts in Work Areas 2 & 3
  • Supports and processes contracts above EUR 2.500 for PAKLIM program via GOJ
  • Maintains the coordination and communication with GIZ Office Jakarta for contract matters
  • Shows good communication with consultant and GIZ team leader during planning & processing of the consultant’s contract
  • Monitors the contract implementation, computation of all payments including advances, file documents of completed assignment
  • Monitors the payment of consultants and communicate it to GOJ (incl. tax deduction)
  • Manages and ensures sufficient supporting documents are filed 
  • Ensures that administrative procedures in the project office comply with guidelines from GIZ office Jakarta
Procurement
  • Arranges and processes the procurement up to EUR 2.500 for PAKLIM Management
  • Supports and processes the procurement up to EUR 2.500 for PAKLIM Work Area 2 & 3
  • Supports and processes the procurement above EUR 2.500 for PAKLIM program via GOJ
  • Ensures that the request and procedure comply to O&R
  • Makes a good communication to vendors and office managers of working areas in the planning & processing of the procurement matters
  • Monitors the availability of supplies / inventory and perform procurement-related activities (stationary and other materials)  in alignment with the GIZ regulations and consent of the Principal Advisor
  • Supports for monitoring of the procurement’s payment and settlement
  • Manages and ensures the sufficient supporting documents are filed 
  • Ensures that administrative procedures in the project office comply with guidelines from GIZ office Jakarta
Event
  • Arranges the event up to 2.500 EUR for PAKLIM Management
  • Supports and processes events up to EUR 2.500 for PAKLIM Work Area 2 & 3
  • Support and processes events for PAKLIM program above EUR 2.500 via GOJ
  • Monitors the event’s payment and settlement through GOJ
  • Manage and ensure sufficient supporting documents are filed
Inventory
  • Manage PAKLIM inventory
  • Update the data of “OnSite Asset” according to the current inventory
Administration
  • Responsible for the filing system management as per GIZ Standard
C.      Required qualifications, competences and experience
Formal Education:
  • University degree or formal professional certificate/ diploma in Management/Law or other relevant field.
Professional experience
  • At least 3 - 5 years of professional working experience in a similar position
Other knowledge, additional competences:
  • Excellent command of MS – Office
  • Fluent language skills in English
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management 
Duty Station: Jakarta

Interested candidate should submit the application letter, CV and list of references (maximum 300 kb) to recruitment@paklim.org before 28th October 2014.  Please indicate your application by putting the following code in the subject line: CPP