Sustainable Economic Development through South-South and Triangular Cooperation
I. Background
Development cooperation between the Government of Indonesia and IFAD has long started and IFAD has supported various development initiatives in Indonesia related to agriculture and fisheries sectors. IFAD’s focus in the country during this current period is to enhance the performance of its existing country portfolios and assist the Government with policy formulation, knowledge management and partnership building to improve the situation of the smallholder farmer. Sustainable economic development through south-south and triangular cooperation in Indonesia project is designed within the context of Indonesia’s focus on poverty reduction and International Fund for Agricultural Development/ IFAD Strategic Framework 2011-2015 which stresses the importance of partnering with international and domestic private companies and emphasizes the role IFAD can play in facilitating knowledge sharing. The project is also in line with current cooperation focus between the Government of Indonesia and IFAD as set out in the Country Strategy for 2014-2015.
Sustainable economic development through
south-south and triangular cooperation in Indonesia project will support the
government in improving access to knowledge about public and private
partnerships to inform policy and scale up innovative practices to enable poor
farmers to achieve sustainable economic development. Furthermore, the project
will also support the DMFF in documenting and sharing knowledge related to IFAD’s project assistances in Indonesia. The Project will generates
and shares knowledge related to public and private partnership mainly from
practices developed in IFAD’s
project assistances and
from other foreign assistances, as appropriate. Related to knowledge
management, the Project is also expected to support the documenting and sharing
lessons and best practices from on-going IFAD projects,
to be further replicated and inform policy. The project will focus mainly on
three activities, i.e: (i) documenting
experiences; (ii) sharing
knowledge; and (iii) project implementation and performance monitoring.The project is implemented by the Directorate of Multilateral Foreign Funding/ DMFF on Ministry National Development Planning (Bappenas) as the main partner on development cooperation with IFAD. Under the guidance from the DMFF and direct supervision from project manager, the project assistant is responsible on project implementation related to finance, procurement and administration with respect to effective, transparent and accountable delivery as required. The project assistant is expected to also work closely with the finance and/ or administrative officer in Bappenas and IFAD.
II. Description of Works and Responsibilities
The project assistant will work full time for four months period with possibility of extension. Under the guidance and close coordination from the DMFF and supervision from the project manager, the project assistant is expected to carry out responsibilities as follows:
- Managing day to day financial implementation and reporting;
- Coordinate with other project staffs to assist in the preparation, implementation and monitoring of project annual and quarterly work plans, specifically cover financial, procurement and administration aspects of the project;
- Coordinate with other project staffs to assist in the preparation, implementation and monitoring of project standard operating procedures, specifically cover financial, procurement and administration aspects of the project;
- Obtain, review, record and submit financial reports correctly and in timely manner;
- Ensure well maintained data and information on project delivery, identifying issues on delivery and brings the issues to the attention of the management, as necessary;
- Cooperate with the project staffs in the evaluation of project financial performance in delivering individual outputs in relation to the requested advance and budget of activities;
- Establish and maintain a systematic filing system of key documents (in hard copy and soft copy) in line with audit requirements;
- Liaise with the Finance and Procurement Divisions of any financial and procurement matters faced by the projects to seek solution;
- See to the conduct of project audit and ensure access by auditors to project documentation, personnel and institutions involved, and ensure that audit recommendations are complied and reported to IFAD and Government Partners;
- Prepare and consolidate the travel plan, and procurement plan for the project;
- Supervise the procurement requirements of the project, in accordance with the government and IFAD guidelines;
- Maintain an updated inventory of all supplies and equipment and prepare guidelines for the proper use and maintenance of office equipment and properties;
- Maintain an active file of all personnel under the project;
- Make arrangements for the logistical requirements in meeting, training, workshops, and other project activities;
- Assist any relevant duties requested by the project manager and DMFF.
III. Requirements for Qualifications and Competencies
a. Academic Qualifications
Bachelor degree in accounting, finance, business, public administration, economics, or
other relevant fields of study.
b. Language Requirements
- Fluency in written and spoken English is an absolute necessity;
- Fluency in written and spoken Bahasa Indonesia is an absolute necessity.
c. Professional Experiences
Minimum 3 years
of
professional
experience, preferably
in
the
field of
development. Following requirements is an assets:
- Demonstrated familiarity with development projects and foreign assistance’s programmes/ projects in Indonesia;
- Knowledge of and experience in supporting administration of projects will be highly desirable;
- Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc;
- Good inter-personal skills;
- Familiar with Government and IFAD procedures would be desirable;
- Up-to-date computer skills required, knowledge of spreadsheet and database packages;
- Experience in handling of web based management systems would be preferable.
d. Competencies
The consultant is expected to have the following core competencies:
- Demonstrating/ safeguarding ethics and integrity;
- Demonstrating corporate knowledge and sound judgement;
- Self-development and initiative-taking;
- Acting as a team player and facilitating team work;
- Strong leadership and managerial skill with preferable records of roles in a team of multi-diversity background;
- Facilitating and encouraging open and effective communication in the team;
- Demonstrating ability to manage conflict and problem solving;
- Promoting learning and knowledge management/ sharing;
- Transparent decision making;
- Demonstrating a sufficient level of understanding regarding communication and information technologies and their potential use.
How
to Apply
Interested
candidates should submit the detailed CV and cover letter by email to multilateral.bappenas@yahoo.com no
later than 6 September 2014.
Please indicate your application by mentioning the intended position on the email subject.
Please indicate your application by mentioning the intended position on the email subject.
Only short listed candidates will be contacted.
