The
Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH is a
German international cooperation enterprise for sustainable
development with worldwide operations. The Green Chiller
NAMA
project funded by the German Mininstry for Environment, Nature Conservation, Building and Nuclear Safety aims at the
development for an energy-efficient air conditioning and process cooling supply for Indonesian commerce and industry. The project therefore directly contributes to the Indonesian
GHG emission reduction target as well as to national sustainable development plans. We are looking for
an Indonesian qualified candidate for
this following position:
Accounting Professional
based in Jakarta
A. Responsibilities
- Ensuring that financial administration functions well in accordance with GIZ standard procedures
- Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Office Jakarta
- Bank Transactions, WINPACCS Bank Book and deposits at the bank
- Financial planning, monitoring and accounting for projects
- Settling TPR (third-Party Receivables)
- Introducing and coaching of existing and new staff within projects
The accounting professional performs the following tasks:
B. Tasks
1. Financial services
- Monitors income, expenditure and the monthly bank reconciliation
- Manages the processing of letters of credit
- Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the accounting manager
- Ensures that the project management is acting in accordance to BMUB’s standards
2. General services for project
- Prepares monthly and annual budgets and monitors deviations
- Carries out accounting tasks using WINPACCS bank/cash book software and prepares monthly end-of-period accounts and bank reconciliation vouchers
- Submits the end-of-month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Office Jakarta
- Prepares financial contributions / local subsidies
- Prepares and assists with the transfer of funds to projects
- Introducing and coaching of new and existing administrative staff with WINPACCS
- Spreading knowledge and expertise within the IMS team
- Supporting and troubleshooting on all administrative issues within project
- Together with the Junior Administrative following up monthly error sheets and works on actions to avoid them in the future
- Is responsible for submitting complete contract , supplier and vendor payments requests
- Is responsible for refilling petty cash and allocation of cash based on requests by the cashier
- Is responsible forsubmitting the monthly journal to GOJ based on the monthly due date set by Financial Manager
- Is drafting the monthly budget plan and request of funds (PfM) towards GOJ
3. Contract
- Is supporting the preparation of contracts up to EUR 2500 for local and international consultants based on ToR
- Is managing and ensuring sufficient supporting contract documents are filed
- Is preparing and supporting the documents for contracts above EUR 2500 and is coordinating with contract officer in Head Office
- Is monitoring the status of contract implementation and payment
- Is coordinating and communicating with contract officer in the Head Office
- Is filing of contract documents based on O + R
4. Other duties/additional tasks
- Reports all problems with financial administration and compliance without delay
- Is responsible for filing in accordance with GIZ rules
- Performs other duties and tasks at the request of management
- Consults with Financial Manager and Office Manager on all important issues
- Drafting finance/accounting Standard Operational Procedure (SOP) based on need and request
- Monitoring and follow-up of all TPR within project
- Join the Intenal Control (IC) team
- Coordination with the Office Manager on Event Organization
- All actions shall be in accordance to GIZ O&R and within the SOP’s of the ECCT Programme
C. Required qualifications, competences and experience
Qualifications
- BA in accounting and auditing or similar area
Professional experience
- At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- In-depth knowledge of accounting software
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- Confidential handling of data and information
- Very good knowledge of the European language widely used in the country, ideally a knowledge of German
- Willingness to up skill as required by the tasks to be performed –corresponding measures are agreed with management
Interested candidate should submit the application letter, CV and list of references to
recruitment@paklim.org
before 7th September 2014. Please indicate your application by putting the following code in the subject line:
AP-GC
