Vacancy at USAID PRIORITAS - Operations Manager - West Java (Bandung)

T/L OPERATIONS MANAGER – BANDUNG, WEST JAVA

ABOUT EDC

Education Development Center (EDC) is one of the world’s leading nonprofit research and development firms.  Established in 1958, EDC designs, delivers and evaluates innovative programs to address some of the world’s most urgent challenges in education, health, and economic opportunity.  Our services include research, training, educational materials, and strategy, with activities ranging from seed projects to large-scale national and international initiatives.

POSITION DESCRIPTION:

The Teaching and Learning (T/L) Operations Manager will manage the administrative and financial needs of the provincial office under Teaching and Learning (T/L) budget in the project. These duties will include: budgeting, procurement oversight, records management, meeting and travel coordination and scheduling, as well as tend to other office logistical needs. S/he will be responsible for preparing timely and accurate financial reporting and assisting in the preparation of monthly financial spreadsheets, cash flow forecasts, data entry, corresponding with vendors as appropriate and ensuring the office follows EDC and USAID financial procedures. This position reports to the Teacher Training Institute (TTI) Development Specialist in the province. The Senior Finance Manager in Jakarta will supervise and guide the Operations Manager’s financial/operations activities. This position is located in Bandung, West Java, Indonesia.

ESSENTIAL FUNCTIONS:

• Manage finance and operations support to EDC PRIORITAS employees in provincial office
• Supervise the Jr. Accountant/Accountant Assistant in provincial office
• Monitor budget in each provincial office
• Maintain communication with EDC’s Jakarta office to brainstorm problem resolution options and improve processes
• Ensure HR regulations are consistently administered in compliance with EDC policies and local government regulations
• Follow and ensure application of EDC’s HR procedures
• Maintain record keeping systems
• Maintain confidentiality for sensitive Human Resources issues or projects
• Assist HR Officer in Jakarta with collecting timesheets in the provincial office
• Assist with compliance and adherence to donor regulations and procedures
• Monitor provincial personnel compliance to policies and procedures and the implementation of necessary disciplinary actions or recognition of merit
• Assist with travel coordination for provincial staff
• Assist with scheduling, planning and organizing project activities
• Lead EDC Accounting functions in provincial office; prepare monthly finance reports, bank reconciliations under supervision and coordination by the Senior Finance Manager in Jakarta
• Ensure accurate and timely software data entry
• Complete  accurate weekly cash forecast requests based on programmed expenditures
• Maintain hard copy  files, including any EDC inventory where necessary
• Manage the provincial bank account
• Handle and coordinate provincial office logistical and procurement functions 
• In cooperation with technical staff, review travel requests, travel advances and expense reports prior to approval; 
• Work closely with technical staff to develop Activity Fund Requests for provincial workshops
• Implement approved activity workshop budgets including procurement of goods and services, venue preparation, personnel and financial requirements
• Assist in the collection of  participant personal data required for reporting and service provider payment where applicable
• In collaboration with the technical team, ensure successful workshop program implementation through attendance at major events
• Occasional domestic travel may be required based on project needs. Weekend work may be required 
• Any other duties that may be assigned by the TTI Development Specialist and/or the Senior Finance Manager 

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor's Degree or equivalent  with 5-6 years related experience
• 5-6 years of operations management experience with international projects
• Experience working with USAID funded projects preferred
• Knowledge of generally accepted accounting principles and practices
• Successful experience working in a diverse, face-paced environment
• Excellent computer skills including MS Office programs, advanced skills in Excel and Quickbooks preferred
• Excellent written and oral communication skills
• Fluency in Bahasa Indonesian and English required

APPLICATION CONTACT AND DETAILS TO APPLY

Applicants should apply to prioritas-hire@edc.org, write the Position Title and in the email subject.

This application should be received not later than July 15, 2014.

Materials s/he should include (CV or resume; recruiting contact (email/cell phone number).
Only short-listed candidates will be contacted for an interview.  Applicants must clearly list how s/he can be contacted. Three references are required and should be included in the CV.