The Administrative Assistant is responsible for the
day to day office operations and providing administrative support to
project management. He/She will prepare regular oral and written
progress reports that demonstrate the status of project activities
toward expected results, as well as other reports as required. He/She
will ensure that a good and professional relationship with the staff is
fostered and maintained throughout the life of the project and report
directly to the Project Director.
Key Responsibilities:
Key Responsibilities:
- Assist with the coordination of all logistical aspects of project administration including arranging travel, processing travel clearances, visa processing, and fielding consultants
- Fulfill office administration duties including, answering phones, photocopying, faxing, ordering supplies/workshop materials, etc
- Maintain and stock office supplies and process supply orders from the Project Director.
- Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Prepare reports of meetings convened or attended by project management
- Assist project Management in hosting project visitors and arranging meeting details
- Assist project Management in sending monthly expenditure reports and back-ups to IT Shows home office
- Assist in logistic support for all workshops and trainings. This will include reserving workshop venues, preparing invitations, and other administrative tasks as required.
- Fulfill other administrative functions as required
- Degree in administration or five years of administrative experience is preferred.
- Three years administrative with large-scale international projects.
- Excellent computer skills including: Microsoft Word, Excel, Outlook, Adobe.
- Fluency in English and Bahasa Indonesia is required- spoken and written.
- Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
- Must be capable of working both individually and as part of a team.
- Strong written and verbal communications skills.
- Ability to engage in activities occurring in multiple field sites with multiple stakeholders across Indonesia.
