Open Recruitment: Creative Communities II Administrative Assistant for Yogyakarta

Open Recruitment

Creative Communities II Administrative Assistant for Yogyakarta office
Funded by PNPM Support Facility

I.Overview

Kelola is a national non-profit organization established in 1999 to enhance and promote the vitality of Indonesian arts. It works directly with Indonesian arts practitioners, across nationwide communities, in response to the needs by providing access to learning opportunities, funding, and information. Kelola also promotes cultural exchange by facilitating artists and art practitioners to engage in dialogue, gain and share skills and knowledge, as well as to build networks within Indonesia and with the international cultural communities.

Creative Communities II (KK-II) Program is a follow up of the Creative Communities I (KK-I), which was implemented from 2008 to 2010 in 29 districts in West Sumatra, Central Java and East Nusa Tenggara. This program was launched as part of The National Program for Community Empowerment (PNPM Mandiri) to strengthen the process of community empowerment. KK-I has demonstrated that using a cultural approach is an effective way to increase citizen participation and help PNPM to interact more closely with poor and marginalized citizens.

KK-II will extend the reach of Creative Communities. It aims to increase Community participation and include more marginalized groups in community decision-making. KK-II will use cultural and creative expressions to develop an empowerment process facilitated through collaborations between cultural communities and marginalized groups, and by encouraging local cultural groups and activists to support and empower local communities.
 
Currently Kelola has an immediate need for qualified and experienced Administrative Assistant to join our program ‘Creative Communities II’ in Yogyakarta office, with the following requirements:

• Minimum diploma degree of business administration, accounting or finance, and/or any other relevant field of studies; 
• Minimum of 3 years of experience working as administration staff;
• Proven affiliation and interest in the Arts;
• Proficient in operating Microsoft Office, Adobe Photoshop, and manage multiple tasks simultaneously;
• Able to handle travel, accommodation, and meeting arrangement;
• Able to manage office operational petty cash and having experience in dealing with bills and paying vendors;
• Able to meet tight deadlines with limited staff support;
• Able to work professionally, responsibly, with accountability, and able to communicate well;
• Able to work independently without intensive supervision; and
• Priority will be given to those residing in Yogyakarta

II.General Responsibilities
The Administrative Assistant will play role to support the Administrative & Finance Officer of Yayasan Kelola in Jakarta and the Cultural Specialist team in Yogyakarta on the administrative, finance, and logistical tasks during the implementation and documentation of the Creative Empowerment Processes and other activities related to the implementation of CC II.

III.Specific Task and Responsibilities
The Administrative Assistant duties include and are not limited to the following:

• Provide administrative support for Cultural Specialist and CEP Coordinators during recruitment of CEP supervisors  and facilitators; 
• Provide administrative support for Cultural Specialist and CEP Coordinators during preparation and execution of Training of Trainers (TOT);
• Provide administrative support for the Creative Empowerment Processes’ team (from Cultural Specialist to Facilitators) throughout the execution of CC II;
• Assist Facilitators and Supervisors with publication materials;
• Provide operational paper work according to the references given by  the Administrative & Finance Officer of Yayasan Kelola in Jakarta related to finance and office administration duties;
• Maintain inventory list of Yogyakarta office;
• Archive / file all reports and documentations; 
• Other administrative support and ad-hoc duties assigned by Cultural Specialist and Admin/Finance of Jakarta office.

In order to apply, please submit:
1. Cover letter, including motivation for applying
2. CV Curriculum Vitae (CV)
 
Application must be submitted by e-mail to creativecommunities.kelola@gmail.com, stating your name and the position you’re applying for in the subject line, no later than Friday, 15 April 2014 COB. Only shortlisted candidates will be notified.
 
For more details and information please check www.kelola.or.id