URGENTLY
REQUIRED
Islamic Relief Indonesia seeks a
self-motivated, serious and career oriented professional who is eager to grow with
the organization and sensitive to the humanitarian cause and core values of
Islamic Relief.
ISLAMIC RELIEF’s
PURPOSE:
To promote sustainable economic
and social development through development programmes, helping the needy
regardless of race, religion or gender.
Brief Overview of our Programme
in Indonesia
The IR programme in Indonesia was first established in 2003 with a
focus on integrated development in Banten Province.
In the aftermath of the devastating Tsunami, IR initiated a
large-scale humanitarian relief and recovery programme which continues to
remain in operation albeit now with a growing focus on sustainable development.
It was about the same time that IR also extended its developmental activities
to other parts of the greater Java island including Sukabumi in West Java and
East and West Lombok in NTB Province. Later in October 2009, IR expanded its
geographic coverage to provide emergency relief, livelihoods recovery and DRR
related support to earthquake victims in West Sumatra. The agency is presently
implementing multi-sectoral emergency relief, recovery and development
interventions in Aceh Darussalam and West Sumatra with the intention to
re-establish programme activities in NTB (Lombok) and West Java.
The main sectors of interventions
in Indonesia are health, disaster preparedness, education, shelter, livelihoods
and orphans’ support. The geographical areas of operation are Aceh, West
Sumatera, and West NusaTenggara provinces.
Islamic Relief are looking for a position as mentioned below:
1.
ADMIN AND FINANCE ASSISTANT
REPORTING LINES:
Post holder reports to : AREA COORDINATOR / HEAD OF OFFICE
KEY DUTIES AND
RESPONSIBILITIES:
General :
- Provide and ensuring office supplies
- Ensuring IRI asset and equipment’s are in good conditions and well maintained.
- Ensuring report and record of asset and equipment are well maintained. This shall include new assets or equipment purchased asset movement to or from other office also broken or disposable asset.
- Provide regular assets and equipment report.
- Submit Medical Claims to Senior HR and Admin Officer to be processed by the Insurance Provider.
- Monthly Compilation and Reporting staff’s Annual Leave Balance to Senior HR and Admin Officer.
- Managing office contract, Maintaining IRI office for good working environment.
- In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and ground maintenance, security, transport and similar services.
- To look after the cash and bank payments of all staff of the organization and other fund transferring to outside parties. Reporting of financial record of organization.
- Managing Bill receipt and Cash Payments.
- Implements payment to employees and outside parties
- Fund transferring and tax deductions.
- Any other tasks will be given by the line manager.
- Fulfill other task base on assign
Bank Payments
- Check that all relevant columns and cells of payment requisitions Form had been filled properly.
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the payment.
- Preparation of checks and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- Deposit of Tax in the Government Treasury, and submission of tax challenge to eligible
- To ensure delivery of checks to the suppliers.
Maintain financial record
- Keep up date all financial record (soft and hard copy)
- To operate specified financial modules/ ledgers as directed by the Finance Manager
- Keep up date budget balance of the project
Financial
Reporting
- Support office in charge in the preparation of Monthly/Quarterly/Yearly Reports for Management
- Support finance Dept in preparation of Financial Reports (i.e submit weekly bank and petty cash report)
Receipt
of Funds
- Preparation of receipts for Donors, staff & or Beneficiaries on behalf of IR
- Keep update record of receipts & ensure to deposit these amounts in IR’s official account
- Support finance Dept in maintenance of record of funds movement, ensuring availability of funds at all times and issuance of alert in so much advance that request may be moved to HQ and funds are received in the banks before its actual finishing
Bank
Liaison
- Liaison with banks to keep latest development in banking laws and regulations
- Collect bank statement in the end of each month and submit to Finance Manager for bank reconciliation purpose
SKILLS AND COMPETENCIES:
- Local Hired (from NTB) who familiar with IRI Project Area (Sekaroh – Lombok Timur)
- University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial environment
- Proven experience of analyzing, internal control, effective coordination in financial scope, work experience in multi cultural environments;
- Good facilitation skills
- Good leadership, supervisory & management skill
- Good writing and communication skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least one year experience in the administration and Finance
- At least one year experience in the community approach
- Experience of writing reports
- Willing to undergo develop own capacity
- Strong interest in development work with respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.
Be flexible in work directives from managers
ACCOUNTABILITY:
All Islamic Relief team members are expected to support all
efforts towards accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work while actively
engaging beneficiary communities as equal partners in the design, monitoring
and evaluation of our field project
If you meet the above requirements kindly send ONLY your
Application letter and detailed CV including recommendations from 3 referees
(one of them your immediate former employer) to: hrislamic@islamic-relief.or.id.
Please put the job title and your name in subject of your email.
Only short listed candidates will be contacted.
Closing date: 22 April 2014
