JOB DESCRIPTION
Name: ..................... Department: Program
Division
Job
Title:
Program Coordinator Reports To: Executive Director
Project: …………………. Beginning Date: April 1st
2014
Ending Date: March 30th,
2015
Next
Performance Appraisal: September 30th 2014
SUMMARY
KARINA (Caritas Indonesia) is the
humanitarian arm of the Bishops’ Conference of Indonesia based in East Jakarta
and is officially considered as a member of the Caritas Internationalis
confederation. Established in mid-2006, it recently completed its first
strategic planning in early 2008. One of the results of the strategic planning
is the identification of 3 (three) main divisions: Programs Division, Support
Division and Total Quality Management Division. KARINA (Caritas Indonesia) acts
as a coordinating and facilitating body for all the 37 Dioceses incorporated
under the Bishops’ Conference of Indonesia.
In December 2011 Karina Jogja support
unit was established to support Karina and partners strengthen finance and
administration, program oversight of the Partners for Resilience (PfR) project
which brings together knowledge and expertise in the field of disaster risk
reduction (DRR), climate change adaptation (CCA) and ecosystem management and
restoration (EMR), the DRR Synergy and Emergency Response projects, strengthen
networking and cooperation between partners. The Program Coordinator is
directly responsible to Karina Executive director for performance in these
areas
DETAILS
OF ROLES AND RESPONSIBILITIES
KEY
REPONSIBILITIES
The Program Coordinator will be
responsible for project oversight, reporting and review and identification of
good practices in partner projects under DRR Synergy and Partners for
Resilience project to share with donors, civil society and diocesan Caritas in
coordination with division DRR-ER. The Program Coordinator provides
accompaniment to partners in documentation and monitoring of efforts, good
practices and lessons, and leading linking and learning at national level,
supports coordination with and between partners operating at national level and
Karina Jogja team, supports partner planning and compliance with donor
regulations, supports partners in twice yearly reporting and development of
work plans. The Program Coordinator should ensure timely delivery of work plans
and monthly program reports and coordination at national level. This position
is Jogjakarta based with travel in Indonesia
TASKS/DUTIES
- Oversight partner PfR and DRR synergy projects
- Planning with partners including project design, project M&E, project reviews and revision / extensions planning based on changes to plans / activities, proposal development and project set up
- Support preparation of program application for Institutional donor funding in respect of current and projected programmatic needs
- Support partners in contract compliance in line with donor policies
- Provide accompaniment, compile documentation and implement monthly monitoring against specific benchmarks within partners PfR and DRR synergy work plans as identified on a quarterly basis – specific focus on efforts, good practices and lessons in national efforts
- Support and oversee the project assistant and Linking and Learning Coordinator in supporting partners in coordinating project work plans, monitoring, collecting lessons and good practices in integrated DRR, EMR and CCA and DRR Synergy to reflect consolidated efforts and learning from communities, local authorities and partner agencies
- Oversee linking and learning at national level including advocacy and DRR synergy efforts, supporting partners and facilitation as identified with and between partners. Ensure documentation of L&L activities
- Support identification and mapping opportunities for strengthening to partners involved in PfR and DRR synergy efforts
- Review and identification of good practices in alignment and synergy of DRR, CCA, EMR with Livelihoods; prepare associated documentation and learning outputs with special focus on:
- Learning on integration of DRR-EMR-CCA through assessment, action and advocacy at multiple levels
- DRR synergy with livelihoods and social protection
- Explore opportunities for linking diocesan Caritas with relevant DRR, CCA, EMR and DRR synergy efforts and partners for learning and exchange through DRR mainstreaming, DRR, CCA, EMR and livelihoods
- Coordination on behalf of and with partners at national level and internal Karina Jogja coordination, this includes joint activities in response to priorities and opportunities as identified by partners
- Support partners involved in PfR and DRR synergy efforts in six-monthly reporting and planning/ tracking project progress and outputs (including quantitative data management)
- Support consolidation of multiple project reporting
- Prepare monthly work plan and monthly report against efforts: partners, programmatic interventions and L&L efforts
- Travel to Karina and partners project sites.
WORKING
PRINCIPLES
- Deus Caritas Est, especially second part, about organized charity action.
- Based on KARINA and CI guiding values and principles.
- Working in a teamn, internally with program staffs ad working team from other institution.
- Good planning and good implementation.
- Participatory and communicative.
- Efficient, accurate and supportive.
- No corruption, accountable and responsible.
- Transparent (have to appropriate with what had been spent and had been accepted, also show supportive evidence).
- Write Back to Office Report (to be circulated internally by Communication Officer) after attenting meetings/conferences/workshops/trainings/events/site visits to project location with project partners and/or donors.
ADDITIONAL
RESPONSIBILITIES
Undertakes
any other duties that may be requested by the DRR, CCA, EMR Advisor
EXPEREINCE
- Expertise and knowledge of DRR, CCA, livelihoods;
- Experience in project planning and implementation and in reporting requirements of donors;
- Management skills including human resource and financial management, communication and inter-personal cooperation skills;
- Experience in working with local and national NGOs required; capable of working in complex partnerships and experience in consortiums or alliances would be an advantage;
- Experience in working with partners in consolidation of lessons and good practices highly desirable
SKILLS
- Excellent written and spoken English and bahasa Indonesia
- Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- Detail oriented yet able to step back and review the bigger picture;
- Ability to work independently, to develop clear goals;
- Ability to monitor and adjust plans and actions as necessary;
- Strong communication (verbal & written) and facilitation skills;
- Practical knowledge of computer skills (Microsoft Office, outlook );
- Excellent coordination and interpersonal skills and ability to establish and maintain effective partnerships and working relations;
- Problem solving skills;
- Able to work in partnership dynamic
- Neutral and open-minded to assist and support each partner;
- Able to maintain effective and respectful communications with partners
Application,
CV and contact details for 3 references should be submitted by e-mail to: karinayogyakarta@yahoo.com at the
latest March 30th,
2014.
