Title : Volunteer Dispatch
Program (WFK) Coordinator
Vacancy Open : 2 Person
Duration : Contract will be for 1(one) year
Job
Description
WFK
(World Friends Korea) Program, operated by Korea International Cooperation
Agency (KOICA), is the volunteer dispatch program of the government of republic
of Korea to Indonesia. Annually, 50 to 100 volunteers and advisors are
dispatched to Indonesia for the activities in the field, especially concerning
early childhood education, IT training, vocational training, etc. We are now
working with ministries and regional government concerned across Java,
Sumatera, Kalimantan, Sulawesi.
WFK Volunteer Program
Coordination
- Supporting the communication with ministries and regional government concerned to identify the needs of volunteer dispatch
- Performing or supporting the demand surveys for the identifying the needs of volunteer dispatch across regions
- Coordinating with related ministries and regional government for the approval of dispatch and perform the related administrative tasks on a timely basis
- Supporting the field training of dispatched volunteers in Indonesia by taking necessary administrative process and communicating with related stakeholders
- Monitoring the activities of volunteers and regularly checking their safety according to the internal regulation
- Providing administrative support for volunteers when finishing their duty, changing the location of their duty, extension of their duty, etc. (e.g. visa extension)
- Maintaining the data and documentation related to the volunteer dispatch matters
- Organizing and supporting the evaluation meeting
- Maintaining regular records in case of the official meetings or ceremony
- Providing the regular report to KOICA supervisors about monitoring result on volunteer activities and communications with partner organizations
Related Administrative Service and
Responsibilities
- Visa arrangement, renewal and expiration for dispatched Korean volunteers
- Support meetings and workshops held by KOICA Indonesia technically
- Support English-Indonesian translation or interpretation in case of need
- Perform general office/secretarial duties autonomously
- Provide support to Resident Representative and/or Deputy Resident Representative in document and correspondence preparation and follow-ups
- Take responsibility for the proper use of vehicles, equipment and other assets
Others: Additional tasks can be required in case of
internal needs
Mandatory Qualifications
|
- Prioritizes tasks by importance and deadline
- Having appropriate knowledge on visa process (for providing services to volunteers)
- Good at management of document and report
- Good at official documentation (for the communication of the government)
- Quick learner and accustomed to work in foreign organizations
- Skilled at Excel
database management, Word Processing and
PowerPoint
- English fluently
Others
|
- Candidates who can start work in KOICA immediately after the final confirmation
- Bachelor degree with relevant major which can perform above mentioned tasks
- Preferably with 1-3 years of experience working in related organizations
- Willing to develop a good teamwork with the Partnership staff; having a good skill in report writing, and good skill on the use of ICT
- Having significant roles in lobby and advocacy
- Excellent communication both in oral and written in Bahasa Indonesia and English and interpersonal skills
- Excellent administration and organizational skills
- Profound knowledge of modern telecommunication systems (telephone, fax, scanner, e-mail, internet and its software).
To apply, please submit a CV and cover letter by email to hellykoica@yahoo.com application no
later than 28 March 2014.
