VACANCY ADVERTISEMENT
RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
The
Knowledge Sector Initiative (KSI) program is a joint initiative between the
Australian Government and BAPPENAS (The National Planning Agency) to improve
the quality of public policies in Indonesia through the use of research,
analysis and evidence. The program seeks to achieve this by supporting the
capacity building of think tanks, to improve the quality of their research to
meet policy maker’s needs, improve systems and regulations in government to
support research-based policy making, and to develop effective models for
procuring and using research to strengthen policies in education, health and
social protection that will benefit the country’s poor. The program, projected
to be 15 years in duration, began implementation in May 2013.
The
overall goal of KSI is that Indonesia has the capacity to develop effective and
socially accountable policies that meet priority development needs.
Revitalising the Indonesian knowledge sector is an enormous effort, well beyond
the scope of any one agency or development partner. AusAID’s objective in
supporting this program is to catalyse reform efforts by providing its partners
with a framework and resources to drive a reform process. It does not do
everything. Designing the program interventions required striking a balance
between the need for a comprehensive approach to knowledge sector reform and
realism about what can be achieved with limited capacities, resources, and
timeframes. Nevertheless, analysis suggests that in Indonesia the time is ripe
for launching this change.
RTI International as the
managing contractor for the Knowledge
Sector Initiative (KSI) Project is seeking highly qualified candidates to
fill the following four positions to be based in Jakarta, Indonesia:
·
PROGRAM
OFFICER
·
MONITORING
EVALUATION OFFICER
·
PROGRAM
ASSISTANT
·
EXECUTIVE
ASSISTANT
I.
PROGRAM OFFICER
Position
Summary:
The
KSI Program Officers will lead program activities supporting partner
organisations to:
(i) produce and communicate
high-quality policy research;
(ii) effectively translate
research into policy options; and
(iii) incorporate policy
options into the research agenda.
At times Program Officers may be called on to support
the ‘Demand’ Component, which works directly with several Indonesian ministries
in the management of research for evidence-based policymaking. Successful
Program Officers will work flexibly across all KSI components and foster
cross-fertilisation and cooperation.
The objectives of the
assignment are as follows:
a.
To ensure that partner organisations are
effectively communicating and collaborating with the KSI project in all aspects
of the partnership to meet overall project goals as listed above.
b.
To ensure that partner organisations are receiving
TA efficiently and effectively, meeting KSI and partners organisations
objectives to improve quality, relevance and communication of research while
also improving organisational capacity and operational integrity.
c.
To strengthen the capacity of partner
organisations to carry out, communicate and use policy relevant research
ESSENTIAL Duties and Responsibilities
a. To
directly manage relationships and liaise with partner organisations to ensure
clear communication, shared and cleared objectives for all activities at large.
The position is to provide a pro-active one-window mechanism for the partner
organisations to collaborate with KSI.
b. To be the
lead coordinator with defined partner organisations and internal project staff
for the provision and management of technical/operational support to meet
expected project outcomes. Areas of work include, among others, annual
strategic planning, collaborative identification of needed TA, fostering a
learning culture in partner organisations, assistance in networking and other
external collaboration, and facilitation of collaborative communication
activities.
c. Working
with the project staff, other Program Officers and partners to identify,
facilitate and manage cross program collaboration and synergies.
d. Coordinating
closely with the Senior Advisor – Research and the Organisational Development
and Learning Specialist in design and implementation of a variety of
activities, which may include oversight of consultants and/or consulting
organisations.
e. To work
with the project M&E team and partner organisations to implement activities
and collect data related to the project's M&E framework and requirements.
f.
To work with the KSI grants management unit
to closely coordinate communication around deliverables and grants management
with the partner organisations, including a pro-active collaborative approach
to problem solving.
Required Qualifications:
- Five years of program/project management experience, ideally in policy development, research & analysis or governance
- Excellent communication, facilitation and inter-personal skills.
- Ability to work well within a team.
- Ability to work effectively with government and non-government stakeholders in the field.
- Master's Degree or PhD in relevant discipline or a Bachelor’s Degree combined with extensive and highly relevant experience in the knowledge sector.
- Excellent writing skills in Bahasa Indonesia. Fluency and strong capacity to read and write reports in English.
II.
MONITORING
AND EVALUATION OFFICER
Position Summary:
The
objectives of the assignment are as follows:
a.
At the impact level, the
basic hypothesis is that targeted support to the knowledge to policy process
will improve Indonesia’s overall ability to produce and use high-quality
evidence for policy-making. An important
role of the Monitoring and Evaluation (M&E) Framework for the program will
therefore be to test this hypothesis.
To work with the Senior
M&E Specialist, Lead Technical Advisor, M&E Manager and the Senior
Management team to implement the design needed for impact, process and impact
evaluations as needed to test, measure and research the effectiveness of the
program, its components and the knowledge to policy cycle.
Monitoring and Evaluation Officer Essential Duties and
Responsibilities:
Under the
direction of the M&E Manager, the M&E Officer will support the delivery
of all operational aspects of the Monitoring and Evaluation Plan. They will work in close coordination with the
M&E Manager, the Lead Technical Adviser, and at times, the Senior Monitoring
and Evaluation Specialist.
a. To support
the M&E Manager help set broad parameters for measuring the overall success
of components and hypothesis testing for measuring program success. Provide support to all Component Leaders in
implementation of the M&E Framework.
b. Support
the development of a robust M&E
framework as well as plans at the program and component levels, and the key
measures of progress and tools to monitor both service delivery (notably in
terms of capacity building) and research to policy improvements.
c. Support
and at times, manage under the supervision of the M&E Manager, operational
research, research design, evaluation design, data collection, data management,
data presentation and report writing for the project, including regular and required
reporting to AusAID.
d. Work
collaboratively with national level counterparts (e.g., from BAPPENAS, Supply
Side Organisations and Balitbangs, and others) to ensure buy-in and assist the
Senior Management Team in capacity building for various stakeholders.
e. Support
the M&E Manager in meeting additional evaluation data requirements from the
KSI team and AusAID.
1.
Experience
Essential
a. Experience
implementing M&E systems for programs in resource constrained settings.
made.
b. Demonstrated
practical experience in research or evaluation design and implementation.
c. Demonstrated
experience in a research environment or in a policy environment.
d. Demonstrated
ability to breakdown and communicate complex concepts simply with a range of
stakeholders in multi-cultural settings.
e. Demonstrated
ability to develop and deliver M&E capacity building activities for
implementation teams.
f.
Demonstrated ability to facilitate learning
from, and response to, M&E findings with implementation teams and other
relevant stakeholders.
Desirable
- Demonstrated experience in the delivery of development programs. This is required to ensure that the Officers are sensitive to the difficulties of implementing development programs in complex settings, that the design is feasible, and that the M&E systems meet the needs of all relevant stakeholders.
- Demonstrated commitment to keeping up to date with the theoretical and practice developments in the field of evaluation.
2.
Terms of Reference
a. Under the
supervision of the M&E Manager, support the conduct of an Evaluability
Assessment of the initiative. At a minimum this would include: a review of
the expected end-of-program outcomes and robustness of the program logic;
articulation of stakeholder decisions and information needs including key
evaluation questions; review of the availability and quality of existing data
sources; review of the capacity of the implementation team or other relevant
stakeholders to collect, analyse and report on data; articulation of the
resources and budget available to conduct M&E for the program.
b. Support the
M&E Manager, Senior M&E Specialist, and the senior management team to
use a participatory approach in the design of a monitoring and evaluation plan
that meets the expectation of AusAID and international standards of practice
in M&E.
c. Provide
regular support to the implementation of the M&E Plan, assuring the quality
of the M&E system implementation and providing technical support for the
collection, analysis and interpretation of data.
d. Support the
implementation of a capacity building plan to develop, monitor and
evaluate relevant M&E skills internal to the project team and with KSI
partners, and to ensure that there is an enabling environment in place to
implement the M&E plan.
e. Support the compilation of KSI progress
reports that meet the requirements of AusAID and other primary users of the
information such as national partners. An evidence-based, timely contribution
to the Quality at Implementation Reports, Independent Progress Reports and
Activity Completion Reports should be prepared where requested. Reports must
reflect an analytical contribution where the implications of findings are
explored, not simply reported.
f. Contribute
to the intellectual development of KSI during implementation. Working as a facilitator,
support the implementation team and other relevant stakeholders to learn from,
interpret and respond to M&E findings over the life of the initiative.
g. Under the
guidance and support of the M&E Manager and the Senior M&E Specialist,
support the development of the methodology for the collection and analysis of
data on the contractor performance indicators.
h. Provide on-going training and guidance to other national team
members to ensure that they understand the purpose and objectives of the
M&E Plan and to help them fulfil their roles in implementing the Plan.
Required Qualifications:
- At least five years of professional experience and demonstrated research design and monitoring and evaluation experience. Experience in policy research and knowledge to policy theory a plus.
- Master's Degree and/or PhD in relevant social science or policy field. .
- Excellent communication and inter-personal skills. Ability to work well within a team and to work effectively with government and non-government stakeholders in the field.
- Excellent writing skills in Bahasa Indonesia. Fluency and strong capacity to read and write reports in English.
- Experience in one of the initial priority sectors (health, education, social protection) of KSI an asset.
III.
PROGRAM ASSISTANT
Position Summary:
Performs
administrative and support activities for multiple supervisors with the
project’s technical units. Duties include fielding telephone calls, receiving
and directing visitors, word processing, scheduling meetings, travel and
events, creating spreadsheets, reports, and presentations, and filing.
Extensive computer skills are required, as well as Internet research abilities
and strong communication skills.
Essential Duties and Responsibilities:
·
Performs
basic administrative tasks, including photocopying, mailing, filing, and word
processing, and internet research;
·
Manages
activity calendars and schedules of the technical component teams;
·
Schedules
and manage component meetings, prepares agendas, and transcribes and
distributes minutes;
·
Maintain
project logs, impact/uptake logs, and other related management and monitoring
systems;
·
Assists
program officers and technical component leaders in planning and organising
events and activities, manages scheduling, invitation coordination, and
logistics;
·
Prepares
correspondence, and compiles data, spreadsheets, reports, and presentations
based on project staff input and research;
·
Coordinates TOR, consultant, budgetary, and
operational clearances and approvals with KSI Management, the RTI Asia Regional
Office, and RTI, as appropriate; and
·
In coordination with the Administration team,
coordinates domestic and international travel arrangements for program
meetings, conferences, and activities;
·
Liaises with Administrative Officer on
preparing administrative and procurement requests
·
Compiles supporting documentation needed
including clearances and approvals for payment execution.
·
Performs other related duties as assigned.
Required Qualifications:
·
Bachelor’s
degree with 2 years’ related experience;
·
Excellent written and verbal communication skills
in English and Indonesian;
·
Strong organizational skills and attention to detail, with the
ability to be flexible and work well under pressure in a multi-task
environment;
·
High degree of professionalism and sensitivity to confidential matters;
·
Excellent interpersonal skills, and ability to work independently
and perform in a matrixed, multi-cultural environment; and
·
Experience using MS Word, Outlook, PowerPoint, and Excel
applications, social media, web-based systems, and Internet research.
IV.
EXECUTIVE ASSISTANT
Position Summary:
Performs administrative
duties for executive management. Responsibilities include communication,
managing calendars; making travel, meeting and event arrangements; preparing
reports and financial data; and customer relations. Requires strong computer
and Internet research skills, flexibility, excellent interpersonal skills,
project coordination experience, and the ability to work well with all levels
of internal management and staff, as well as outside partners, Government of
Indonesia representatives and the Department of Foreign Affairs and Trade
(DFAT).
Essential Duties and Responsibilities:
ADMINISTRATIVE
SUPPORT
·
Help maintain and manage the Team Leader and
Lead Technical Advisor calendar
·
Organize, schedule and prepare for meetings
with key people and partners
·
Arrange travel reservations and logistics for
the Team Leader and Lead Technical Advisor
·
Assist in the preparation of expense, and
other administrative reports
·
Provide other administrative and office
management support, as needed
PROGRAM
SUPPORT
·
Take notes and action minutes at key program
meetings
·
Compile and disseminate program materials and
documents
·
Conduct research and literature review, as
assigned
·
Prepare briefs and memos on key program
issues, as assigned
COMMUNICATIONS
SUPPORT
·
Assist in drafting, editing and disseminating
written communications
·
Assist in maintaining Twitter feed, blog
posts and related production
·
Assist in responding to email and other
correspondence
INFORMATION
MANAGEMENT
·
Capture, process and organize incoming
demands on Team Leader and Lead Technical Advisor
·
Maintain reference material, project support
materials, and tickler files
·
Maintain the Team Leader and Lead Technical
Advisor work load management database
·
Required
Qualifications:
- · Bachelor’s degree with 4 years’ related experience;
- · Excellent written and verbal communication skills in English and Indonesian;
- · Ability to prioritize issues and make recommendations to program procedures;
- · Strong organizational skills and attention to detail, with the ability to be flexible and work well under pressure in a multi-task environment;
- · High degree of professionalism and sensitivity to confidential matters;
- · Excellent interpersonal skills, and ability to work independently and perform in a matrixed, multi-cultural environment; and
- · Experience using MS Word, Outlook, PowerPoint, and Excel applications, social media, web-based systems, and Internet research.
Interested candidates
should send the following documentations: Application
letter and CV with 3 referees. Please indicate the position you are
applying for in the email subject, and submit the application by 10
April 2014 to hr@rti-indomd.rti.org.
RTI values equal
employment opportunities. Female candidates are encouraged to apply.
Only short listed
candidates will be contacted.
