VACANCY ADVERTISEMENT
Program Background
SCALING UP FOR MOST-AT-RISK
POPULATION 2 (SUM 2) is a USAID- funded program, which will provide
technical assistance in organizational
performance required to scale-up effective, integrated HIV interventions that
lead to substantial and measurable behavior change among Most-at Risk
Populations (MARPs) in targeted locations in Indonesia. The project is managed by Training Resources
Group, Inc in partnership with RTI International. The organizational performance topics include
accountability, administration, advocacy, finance, governance, knowledge management,
leadership, management, monitoring and evaluation, networking, partnership,
policy development, resource mobilization, strategic planning and
transparency. SUM 2 will provide and
monitor small grants to qualified civil society organizations to support the
scale-up of integrated interventions in “hotspots” where there is a high
concentration of one or more MARP and high-risk behavior is prevalent. Note: this position will be an RTI
International employee.
RTI-SUM 2 is
currently looking for highly qualified candidates to fill in the Finance and Administrative Assistant
Position to be based in Jakarta, Indonesia.
Job Summary:
Under the direction of
RTI-SUM 2 Finance and Grants Manager, the Finance and Administrative Assistant
is responsible for assisting the management of financial transactions by the
SUM 2 project for Jakarta and Regional offices, and to report on a monthly or
regular basis to the RTI-SUM 2 Finance and Grants Manager. The Finance and
Administrative Assistant is responsible for the accuracy of these transactions
so as to ensure USAID compliance.
The Finance and
Administrative Assistant is to regularly assist the RTI-SUM 2 Finance and
Grants Manager to review the financial system to identify aspects that can be
improved. Under this contract, the Finance and Administrative Assistant will be
an employee of RTI under the SUM 2 project.
Essential
Duties and Responsibilities:
1. Compile and analyze grantee
financial information to comprehensive financial statements monthly and annual final including:
• Bank/account
reconciliation
• Journal entries and
general ledger operations
• Monthly financial
reports
• Accurate and timely
financial reports
• Financial data bases
and scanned of all financial documents and maintenance of quality for reporting
purposes
• Financial hardcopy compliance
with USAID requirement, policy and procedure.
2. Establish correspondences
with grantee, regional office on feedback financial report review and monitor
the implementation and maintenance of accounting system and internal control.
3. Continuous management
and support of grants budget and forecast activities.
4. Establish and monitor
grantee organizational files, program report and grants periods, grants
agreement and submission to GMS.
5. Establish and close
monitoring organizational and financial performance of grantees.
6. Assist Grants Manager
with preparation and coordination of the audit process.
7. Assist the preparation
of monthly non‐expendable inventory changes of SUM II project and conduct
year‐end physical office non‐expendable inventory count.
8. Manage aging schedule
of outstanding advances
9. Manage filling
softcopy and hardcopy grant documents.
10. Perform other related
finance and administrative tasks as required.
Minimum
Required Qualifications
1. S‐1 degree in
Accounting with minimum two years or Diploma in accounting with minimum 5 years
of experience performing similar duties as an Accountant or Diploma in
accounting with.
2. Have knowledge in
accounting, finance, and administration. Experience in auditing will be
preferable.
3. Good command of
written and spoken English and Indonesian.
4. Able to work under
pressure and tight deadlines.
5. High degree of
adaptability to varied working environments and good interpersonal and teamwork
skills.
6. Experience in managing
project/accounting/financial management. Experience in project financed by
USAID is an advantage.
7. Deep knowledge in
excel, internet banking and email. Experience work with Accounting software
will be an advantage.
Interested candidates should send
the following documentations: Application letter and CV with 3 referees. Please
indicate the position you are applying for in the email subject, and submit the
application by 24 March 2014 to: hr@rti-indomd.rti.org
ONLY SHORTLISTED CANDIDATES WILL BE
CONTACTED.
