Yayasan
Rumah Energi (YRE) has entered into an agreement with Hivos to assist
in the implementation of the Indonesia Domestic Biogas Programme, also
known as BIRU Programme. The BIRU Programme aims at the development of
the Indonesia domestic biogas sector and build biodigesters at least in 9
province. IDBP or BIRU Programme until 2013 has produce 11,000 bio
digesters,, providing access to biogas for 17,725 people.
The
overall objective of the Indonesia Domestic Biogas Programme is to
disseminate domestic bio-digesters as a local and sustainable energy
source through the development of a commercial, market oriented sector
in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians national to fill the following positions:
Administration and Finance assistant lampung (Afa Lampung)
Responsibilities & tasks
The
Administration and Finance Assistant is responsible to help the
Provincial Coordinator to organize the General office administrative and
secretarial tasks for the Lampung Office to facilitate the smooth
running of the office. The AFA will provide support to office and
programme activities.
Specific responsibilities:
1) Administration:
a) Answer phone calls and receiving visitors
b) Record incoming and outgoing correspondence
c) Record incoming and outgoing warehouse stock
d) Draft letters/documents as required
e) Do photocopying, scanning, faxing and sending of documents
f) Organize
logistic matters of meetings and events (such as food order, sending
invitations and follow up confirmation, registration desk, etc.)
g) Handling in procurement & logistical tasks (find quotations and prepare purchase and/or bidding documents)
h) Scan
and entry data for construction documents as well as filling all
documents related with construction partners, such as: pre-construction
forms, biogas completion reports, etc
i) Performs other duties as may be assigned by Provincial Coordinator, Office Manager or Finance Manager
j) Update contact lists and manage the name cards holder
k) Filling system for incoming/outgoing documents (hard/soft copy)
l) Manage monthly timesheets
m) Manage car/vehicle usage
n) Responsible for small office maintenance tasks
o) Organize delivery of documents and programme equipment
p) Organize travel and accommodation of staff and guests
q) Prepare contracts for vendors/suppliers
2) Finance
a) Handle petty cash
b) Record all transactions and submit monthly financial report based on accurate transaction.
c) Prepare liquidation reports of fund usage
d) Prepare cash advances for operational cost
e) Prepare budget breakdowns for office operational needs
The AFA is also expected to carry out any other assignment as and when required for the Foundation
Requirements
- Willingness to live and resides in East Sumba, NTT
- Minimum D-3 Secretary/ Administration
- Minimum 3 years work experience, preferably in similar industry
- Minimum 2 years experience in similar position/responsibility
- Active English (written and verbal)
- Strong administration (secretarial) skills
- Good knowledge of personnel and human resource issues
- Advanced knowledge of major software applications (Excel, Word, PowerPoint)
- Able to work independently and take initiatives, but also be a team worker
- Excellent communication skills and ability to create a team spirit in the office
Information
Applicants should send their application and CV (including three references) in pdf file to: hrd@rumahenergi.org with position code as email subject. Applications are requested by 4 March 2014
at the latest; thereafter the position will remain open until filled.
Only shortlisted candidates will be contacted. For more information
please see www.biru.or.id
--
HRD
Yayasan Rumah Energi
Jalan Ampera IV Gg.H.rais No.1
Jakarta 12550, Indonesia
Fax. +62-21-7806746
E-mail.hrd@rumahenergi.org
