Vacancy Announcement
The
Wildlife Conservation Society – Indonesia Program (WCS-IP) is
currently seeking for qualified candidates to fill the following
vacancies:
Finance
Manager (Bogor Office)
Job Summary:
The Finance Manager
will report to the Country Director with a dotted-line report to the
WCS Comptroller in New York. S/he will work closely with the Deputy
Director for Program Development, Program Managers, and other staff.
S/he leads and manages the Finance Officer and Finance &
Administration Assistants of organization. S/he
will coordinate and consult regularly with the WCS-NY Program Manager
and Finance/Grants department to manage timely and accurate
submission to WCS of reports.
Responsibilities:
Management and Training:
Management and Training:
- Manage and support the performance and development of the in-country finance staff, to ensure the provision of an efficient and effective service.
- Conduct regular visits to field sites for monitoring and supervision purposes.
- Provide financial support, training and advice to staff in country.
- Provide support in financial training and capacity development of partners and sub-grants in coordination with Project Leads.
- Provide support and feedback to local partners on financial reports submitted with a focus to improve their financial management capacity.
- Ensure that all projects/activities in the country program are respecting national legislation including customs regulations, labor rights, taxes, benefits, etc.
Treasury and
Budgeting:
- Liaise
with bank representative in coordination with the Country Director
to ensure smooth banking operations and maintain good relationship.
- Coordinate with
Project Leads and compile quarterly projections of expenditure and
cash flow for projects and country office to ensure that adequate
funds are always available for project operations.
- Review monthly bank
reconciliation report and do corrective actions as necessary.
- Assist in the
preparation of annual budgets and donor proposal budgets.
Accounting:
- Ensure
that all expenditures are made in accordance with established
procedures, approved vouchers, complete supporting documentation and
budget availability.
- Ensure that payments
are made in a timely and secure manner across all the country
operations.
- Ensure that all
funds received in country (i.e. donor funds, WCS-NY transfer,
advance returns, miscellaneous income) are properly documented,
correctly recorded in the financial system and reported to WCS-NY.
- Ensure advances are
accounted for in a timely manner according to WCS procedures and
that an accurate balance sheet is kept of each staff's outstanding
advance.
- Ensure government
and other remittances are up to date and accurate.
- Oversee cross
charging to other country programs as per established procedures.
- Conduct and document
regular surprise petty cash counts. Report to management any
irregularities noted.
- Review all
accounting transactions prior to approval for completeness accuracy,
reasonability and allowability.
- Lead the monthly
closing process ensuring that all month's data are properly
documented and correctly recorded in the financial system.
Grant Management:
- Ensure
up to date knowledge on donor agreements and donor rules and
regulations.
- Review all sub-grant
agreements signed by the organization and ensure sub-grant
compliance to donor regulations.
- Prepare donor
financial reports in line with donor reporting requirements in a
timely manner.
- Monitor ongoing
levels of expenditure on individual programs against budget, and
provide timely advice of likely over or under-spends to Management,
and the responsible Project Lead.
- Ensure respective
Project Leads understand variance implications and how to respond to
and manage them effectively.
- Provide technical
support and training to partners and sub-grants as necessary.
Monitoring and
Reporting:
- Maintain
an accurate database of project funding, including contracts,
project budgets and donor-specific procedures and regulations.
- Monitor completion
of grants/contracts. Ensure smooth close-out process, proper
accounting and closing of books upon receipt of completed reports
and documents from various units.
- Assist the Country
Director in preparation of expenditure against budget reports on a
monthly, quarterly and annual basis by project for the country
office as a whole for management reporting and action (as
necessary).
- Assist the
Country Director in preparation of expenditure against budget
reports on a monthly, quarterly and annual basis by project, org
code and account code for management and project leads.
- Ensure
complete accounting records are maintained in good condition for a
good period of time (following local, donor and WC-NY regulations).
This includes but is not limited to vouchers, bills, invoices,
procurements forms, authorizations, reconciliations, both paper and
electronic records.
- Ensure back ups are
made of Sun data at least twice per week, and that a copy of the
latest back up is maintained at a secure location in the office or
to a secure off-site location.
- Ensure proper
tracking of outstanding advances and payables.
- Prepare a monthly
report of outstanding advance and payable balance for management.
- Prepare the
month-end and year-end reports for review to the Country Director
and subsequent submission to WCS-NY.
- Prepare and
present written and verbal reports to public, NGO, Government and
Donor agencies as required.
Others:
- Provides
day-to-day guidance and advice to finance team specifically in
accounting theory and practice, as well as in compliance with
financial accounting policies and procedures.
- Leads and
participates in the development of finance policies and procedures
to be able to maintain a well-financially controlled environment.
- Provides key input
and guidance to the finance team in resolving pending items, or
transaction problems and irregularities and ensure resolution in a
timely and effective manner.
- Provides assistance
and support during internal and/or external audit. Draft audit
response and ensure implementation of agreed audit recommendations.
- To represent WCS to
public, NGO, Government and donors as required.
- Undertakes other
tasks as deemed necessary in line with the goal of providing
management support to the Country Office as assigned by the
Operations Manager.
Requirements:
- Bachelor’s Degree
in Accounting or Finance (CPA preferred).
- Minimum 7 years
successful experience working in similar position with an NGO (local
or international).
- Knowledge in
accounting and experience managing computerized financial systems
(Sun System preferred).
- Computer skills
mandatory. Proficient in Microsoft Office Applications.
- Strong leadership
and interpersonal skills, solid programming, financial and
organizational development skills; strong coaching skills and
excellent analytical and financial planning skills.
- Strong analytical
and interpretative problem solving skills.
- Knowledge of the
policies, regulations, reporting formats, and cultures of
traditional donors, including AUSAID, UNESCO, USFWS, World Bank,
Packard and others.
- Able to multi-task,
establish priorities and meet deadlines.
- Good oral and
written communication skills. English and Bahasa-Indonesia.
- Concern for wildlife
conservation & environmental issues is essential.
Application:
When
you are interested on the above position and consider that you
possess the necessary qualification, please submit your job
application consisting of updated curriculum vitae, expected salary,
three professional references and a cover letter explaining your
interest towards this work and/or this organization
to recruitment@wcsip.org.
The email subject should be put as: "Finance Manager".
Deadline:
10
February 2014.
No
correspondence, only short-listed candidates will be notified.
