TaiwanICDF is the official foreign aid agency of Republic of China (Taiwan) whose mission is to strengthen international cooperation, enhance foreign relations and promote economic development, social progress and well-being
We have offices in Jakarta, Bogor and Bali, will start a new office in Morotai, North Maluku for hotel and tourism capacity building/ vocational training.
GENERAL POSITION SUMMARY:
Assist the Project Manager in administrative and official liaison/translation capacities. Provide additional support to financing, logistic arrangement and team staff recruitment. Must live in Morotai County, North Maluku Province.
ESSENTIAL JOB FUNCTIONS:
Main Duty:
- Assist the ICDF Morotai Development Project Manager and other ICDF representatives in the verbal and written translation and report writing of all non-official and official activities.
- Maintain the highest standards of professionalism in all translation, documents, forms, and letters.
- As authorized by ICDF Morotai Development Project Manager, act as official liaison between ICDF and all government ministries and bureaus, organizations, institutes, enterprises and other entities.
- In collaboration with all stakeholders, prepare meeting minutes, monthly reports, letters, and memos addressed to counterparts.
- Make appointments with officials and other agencies.
- Provide written and oral translation and report writing, as necessary;
- Keeping all meeting minutes in National language also in Mandarin/English.
- Liaise with and support the ICDF Morotai Development Project Manager to ensure that all activities are running effectively and making best use of ICDF resources
- Contribute to the all activities’ strategic planning process and inform the ICDF Morotai Development Project Manager of any current, cultural, or historical issues that might impact programming.
- Assist in future project proposal development and design.
- Start a filing system and keep all records up to date.
- Assist the ICDF Morotai Development Project Manager to recruit local staff.
- Arrange all permit application required for the project.
- Coordinate and arrange transportation of all project required equipment and facilities.
- Organize all travel arrangements including bookings, accommodations, visas, and ticketing for ICDF staff and guests.
- Assist with monthly balance sheet account reconciliations
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned.
REPORTS DIRECTLY TO: Morotai Project Manager
WORKS DIRECTLY WITH: Morotai Project Manager, Morotai County Government
KNOWLEDGE AND EXPERIENCE: This position requires at least 2 years’ experience in each of the following:
- Verbal and written Mandarin/English language translations for international parties,
- Liaising with government ministries for international and / or local organizations,
- Solid administrative experience including office management systems and document preparation.
- University degree in development, international relations, communications, Mandarin or English language, or a relevant field mandatory.
- Fluency in verbal and written Mandarin/English and the national language.
- Excellent computer skills, including expertise in Microsoft Word, PowerPoint, Excel, Outlook and digital camera technology.
- Excellent negotiation skills especially with the government agencies, departments and skills to navigate through local bureaucracy.
- Must possess an attention to detail, ability to follow procedures, meet deadlines, and work independently and cooperatively with team members
- Willingness to work in Morotai county, North Maluku province
- Demonstrated understanding and experience with organizational administration, personnel management, general services/support functions finance and program operations.
Closing Date: 12 Maret 2014
