Chemonics
International Inc., a leading
international consulting firm, seeks to fill the following long-term, full-time
position for a project funded by the U.S. Agency for International Development
(USAID), Indonesia Changes for Justice (C4J). The primary objective of
the C4J project is to improve the performance of Indonesia’s justice system, a
prerequisite for good governance and sustained economic growth, through
cooperation with the Supreme Court and Attorney General’s Office (AGO) of the
Republic of Indonesia.
Administrative Assistant
Job Responsibilities
The Administrative Assistant will ensure that a good and
professional relationship with the staff
is fostered and maintained throughout the life of the
project.
Under the Office Manager’s direction the Administrative
Assistant will contribute to the
annual work plan contract specifications.
The Administrative Assistant will be ready to undertake
other project duties as required by the COP and DCOP.
Specific requirements
- Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultants
- Fulfill office management duties including, answering phones, photocopying, faxing, ordering supplies/workshop materials, etc
- Maintain and stock office supplies and process supply orders from Office Manager
- Label and maintain all administrative files including travel clearances/itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Provide administrative support to the Operations Manager, Chief of Party and other task leaders
- Prepare reports of meetings convened or attended by project management
- Assist Office Manager in hosting project visitors and arranging meeting details
- Answer inquires and supply available project information from other Chemonics projects, USAID staff and other development projects as necessary
- Assist Operations Manager in sending monthly expenditure reports and back-ups to Chemonics home office
- Assist the Procurement Manager and Operations Manager with coordination of procurements
- Fulfill other administrative functions as required
The Administrative Assistant reports directly to the Office Manager. She will prepare
regular oral and written progress reports that demonstrate the status of
project activities toward expected results, as well as other reports as
required.
Qualifications
A university degree in
administration or five years of administrative experience is preferred.
Preference will be given to a higher level of education or comparable
experience in the field.
Indonesian citizenship is required. A minimum of three
years administrative management experience with large-scale international
projects is preferred. Fluency in English and Bahasa Indonesia is required.
Strong interpersonal and communications skills are required.
Excellent computer and typing
skills including, Microsoft Word, Excel, Outlook exchange email system, and
desktop publishing software such as Adobe, Photoshop, and other similar
programs.
Interested
applicants are requested to send a cover letter and resume (references will not
be contacted prior the interview) to c4jproject@gmail.com as soon as possible, but no later than 21 February 2014. Please indicate “Administrative Assistant” in the subject line. Only strongest candidates will
be contacted. No telephone inquiries, please.
This position
will be subject to USAID approval and salary scales.
Chemonics
International (www.chemonics.com) was founded in 1975 and is one of the largest U.S.
consulting firms providing expertise in developing and emerging-market
countries for initiatives financed by the U.S. Agency for International
Development.
