The Wildlife Conservation Society – Indonesia Program
(WCS-IP) is currently seeking for qualified candidates to fill the following vacancies: Finance Officer (Bogor Office)
Job Summary:
The Finance Officer will report to the Finance and Administration Manager and will work closely with the Program Managers, and other staff. S/he leads and manages the Finance Assistant and Field Finance & Administration Assistants.
The Finance Officer is responsible for maintaining financial and accounting services in order to meet the requirements of the organization. The Finance Officer and the Finance and Administration Manager is also responsible updating accounting records, preparing financial statements, maintaining cash control, monitoring accounts payable and receivable and ensuring adherence to policies and procedures to strengthen internal control.
Responsibilities:
Management and Training:
• Provide support the performance and development of the in-country finance staff, to ensure the provision of an efficient and effective service.
• Provide financial support, training and advice to staff in country.
• Provide support in financial training and capacity development of partners and sub-grants in coordination with Project Leads.
• Provide support and feedback to local partners on financial reports submitted with a focus to improve their financial management capacity.
Treasury and Budgeting:
• Liaise with bank representative in coordination with the Finance and Administration Manager to ensure smooth banking operations and maintain good relationship.
• Review monthly bank reconciliation report and do corrective actions as necessary.
Accounting:
• Ensure that all expenditures are made in accordance with established procedures, approved vouchers, complete supporting documentation and budget availability.
• Ensure that payments are made in a timely and secure manner across all the country operations.
• Ensure that all funds received in country (i.e. donor funds, WCS-NY transfer, advance returns, miscellaneous income) are properly documented, correctly recorded in the financial system and reported to WCS-NY.
• Ensure advances are accounted for in a timely manner according to WCS procedures and that an accurate balance sheet is kept of each staff’s outstanding advance.
• Ensure government and other remittances are up to date and accurate.
• Review all accounting transactions prior to approval for completeness accuracy, reasonability and allow ability.
• Conduct the monthly closing process ensuring that all month’s data are properly documented and correctly recorded in the financial system.
Grant Management:
• Review all sub-grant agreements signed by the organization and ensure sub-grant compliance to donor regulations and prepare report to Finance and Administration Manager
• Prepare donor financial reports in line with donor reporting requirements in a timely manner. and report to Finance and Administration Manager
• Assist the Finance and Administration Manager in providing technical support and training to partners and sub-grants as necessary.
Monitoring and Reporting:
• Assist the Finance and Administration Manager in preparation of expenditure against budget reports on a monthly, quarterly and annual basis by project for the country office as a whole.
• Assist the Finance and Administration Manager in preparation of expenditure against budget reports on a monthly, quarterly and annual basis by project, org code and account code.
• Ensure complete accounting records are maintained in good condition for a good period of time (following local, donor and WC-NY regulations). This includes but is not limited to vouchers, bills, invoices, procurements forms, authorizations, reconciliations, both paper and electronic records.
• Ensure back ups are made of Sun data at least twice per week, and that a copy of the latest back up is maintained at a secure location in the office or to a secure off-site location.
• Ensure proper tracking of outstanding advances and payables.
• Prepare a monthly report of outstanding advance and payable balance and report it to Finance and Administration Manager
Others:
• Assist Finance and Administration Manager to participate day-to-day guidance and advice to finance team specifically in accounting theory and practice, as well as in compliance with financial accounting policies and procedures.
• Assist Finance and Administration Manager to participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment.
• Assist Finance and Administration Manager to provide key input and guidance to the finance team in resolving pending items, or transaction problems and irregularities and ensure resolution in a timely and effective manner.
• Assist Finance and Administration Manager to provide assistance and support during internal and/or external audit. Draft audit response and ensure implementation of agreed audit recommendations.
Requirements:
• Bachelor’s Degree in Accounting or Finance (CPA preferred).
• Minimum 3 years successful experience working in similar position with an NGO (local or international).
• Knowledge in accounting and experience managing computerized financial systems (Sun System preferred).
• Computer skills mandatory. Proficient in Microsoft Office Applications.
• Strong leadership and interpersonal skills, solid programming, financial and organizational development skills; strong coaching skills and excellent analytical and financial planning skills.
• Strong analytical and interpretative problem solving skills.
• Knowledge of the policies, regulations, reporting formats, and cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank, Packard and others.
• Able to multi-task, establish priorities and meet deadlines.
• Good oral and written communication skills. English and Bahasa-Indonesia.
• Concern for wildlife conservation & environmental issues is essential.
Application:
When you are interested on the above position and consider that you possess the necessary qualification, please submit your job application consisting of updated curriculum vitae, expected salary, three professional references and a cover letter explaining your interest towards this work and/or this organization to recruitment@wcsip.org. The email subject should be put as: "Finance Officer".
Deadline:
05 February 2014.
No correspondence, only short-listed candidates will be notified.
Job Summary:
The Finance Officer will report to the Finance and Administration Manager and will work closely with the Program Managers, and other staff. S/he leads and manages the Finance Assistant and Field Finance & Administration Assistants.
The Finance Officer is responsible for maintaining financial and accounting services in order to meet the requirements of the organization. The Finance Officer and the Finance and Administration Manager is also responsible updating accounting records, preparing financial statements, maintaining cash control, monitoring accounts payable and receivable and ensuring adherence to policies and procedures to strengthen internal control.
Responsibilities:
Management and Training:
• Provide support the performance and development of the in-country finance staff, to ensure the provision of an efficient and effective service.
• Provide financial support, training and advice to staff in country.
• Provide support in financial training and capacity development of partners and sub-grants in coordination with Project Leads.
• Provide support and feedback to local partners on financial reports submitted with a focus to improve their financial management capacity.
Treasury and Budgeting:
• Liaise with bank representative in coordination with the Finance and Administration Manager to ensure smooth banking operations and maintain good relationship.
• Review monthly bank reconciliation report and do corrective actions as necessary.
Accounting:
• Ensure that all expenditures are made in accordance with established procedures, approved vouchers, complete supporting documentation and budget availability.
• Ensure that payments are made in a timely and secure manner across all the country operations.
• Ensure that all funds received in country (i.e. donor funds, WCS-NY transfer, advance returns, miscellaneous income) are properly documented, correctly recorded in the financial system and reported to WCS-NY.
• Ensure advances are accounted for in a timely manner according to WCS procedures and that an accurate balance sheet is kept of each staff’s outstanding advance.
• Ensure government and other remittances are up to date and accurate.
• Review all accounting transactions prior to approval for completeness accuracy, reasonability and allow ability.
• Conduct the monthly closing process ensuring that all month’s data are properly documented and correctly recorded in the financial system.
Grant Management:
• Review all sub-grant agreements signed by the organization and ensure sub-grant compliance to donor regulations and prepare report to Finance and Administration Manager
• Prepare donor financial reports in line with donor reporting requirements in a timely manner. and report to Finance and Administration Manager
• Assist the Finance and Administration Manager in providing technical support and training to partners and sub-grants as necessary.
Monitoring and Reporting:
• Assist the Finance and Administration Manager in preparation of expenditure against budget reports on a monthly, quarterly and annual basis by project for the country office as a whole.
• Assist the Finance and Administration Manager in preparation of expenditure against budget reports on a monthly, quarterly and annual basis by project, org code and account code.
• Ensure complete accounting records are maintained in good condition for a good period of time (following local, donor and WC-NY regulations). This includes but is not limited to vouchers, bills, invoices, procurements forms, authorizations, reconciliations, both paper and electronic records.
• Ensure back ups are made of Sun data at least twice per week, and that a copy of the latest back up is maintained at a secure location in the office or to a secure off-site location.
• Ensure proper tracking of outstanding advances and payables.
• Prepare a monthly report of outstanding advance and payable balance and report it to Finance and Administration Manager
Others:
• Assist Finance and Administration Manager to participate day-to-day guidance and advice to finance team specifically in accounting theory and practice, as well as in compliance with financial accounting policies and procedures.
• Assist Finance and Administration Manager to participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment.
• Assist Finance and Administration Manager to provide key input and guidance to the finance team in resolving pending items, or transaction problems and irregularities and ensure resolution in a timely and effective manner.
• Assist Finance and Administration Manager to provide assistance and support during internal and/or external audit. Draft audit response and ensure implementation of agreed audit recommendations.
Requirements:
• Bachelor’s Degree in Accounting or Finance (CPA preferred).
• Minimum 3 years successful experience working in similar position with an NGO (local or international).
• Knowledge in accounting and experience managing computerized financial systems (Sun System preferred).
• Computer skills mandatory. Proficient in Microsoft Office Applications.
• Strong leadership and interpersonal skills, solid programming, financial and organizational development skills; strong coaching skills and excellent analytical and financial planning skills.
• Strong analytical and interpretative problem solving skills.
• Knowledge of the policies, regulations, reporting formats, and cultures of traditional donors, including AUSAID, UNESCO, USFWS, World Bank, Packard and others.
• Able to multi-task, establish priorities and meet deadlines.
• Good oral and written communication skills. English and Bahasa-Indonesia.
• Concern for wildlife conservation & environmental issues is essential.
Application:
When you are interested on the above position and consider that you possess the necessary qualification, please submit your job application consisting of updated curriculum vitae, expected salary, three professional references and a cover letter explaining your interest towards this work and/or this organization to recruitment@wcsip.org. The email subject should be put as: "Finance Officer".
Deadline:
05 February 2014.
No correspondence, only short-listed candidates will be notified.
