Vacancy as Cashier at CWS Indonesia, Jakarta

CWS Indonesia is an international relief, development, and refugee assistance agency that has been operating in Indonesia for many years under an agreement with the Ministry of Social Affairs. CWS Indonesia is the field office of CWS, Inc., headquartered in New York. CWS assists the most vulnerable, regardless of their religion, race, ethnicity, or gender. 

CWS is implementing a UNHCR-funded program in Jakarta that assists refugees and asylum seekers to access basic services such as health care, and provides skills training and education programs.  

CWS is looking for candidates to fill the following position:

 Cashier/Accountant  :  Jakarta based – 1 position

I.        JOB SUMMARY: The Cashier/Accountant will be responsible for financial management of the office and project of the organization that working for Jakarta. The Cashier/Accountant should also assist the Program Manager, Finance Coordinator and Senior Finance with all reporting and communication concerning financial related matters. The position also requires coordination/communication with all CWS staff and support staff. Have supervision skills as well as the administration and documentation skills.  Ability to be flexible in working with refugees and as part of the team is essential.

 

II.                 RESPONSIBILITIES AND TASKS:

1.      Financial Management Office

 

·         Check all related documents carefully to ensure that only authorized and correct payments are made (receipt, purchase, contract/agreement, purchase order, etc. except employees contract).

·         Input/data entry of CWS’ offices transactions into its financial software system.

·         Handle all payments (cashier) with suppliers, vendors, travel advance of staff etc.

·         Prepare monthly financial report.

 

2.      Financial Management of Project

 

·         Prepare and handle all the dispersing funds to all partners.

·         Monitor reports from partners in terms of actual expenditures compared to project budgeted. 

·         Monitor and prepare cash flow.

·         Monitor the completeness of procurement steps including forms, before doing any transaction / payment.

 

3.      Communication, Coordination, and Internal Communication

 

·         Communicate with different stakeholders in financial and accounting issues if requested by the Program Manager, Finance Coordinator and Senior Finance. 

·         Communicate and coordinate with Program Staff on financial issues of projects

·         Communicate and coordinate with logistics on financial issues of logistics, such as payment to trucking companies and labors, also monitor the disbursement of all procurement.

·         Communicate and coordinate with administration on financial issues of administration, such as payment to suppliers and vendor, insurance claims and medical claim.

 

4.      Others

 

·         To do other tasks required by the Program Manager, Finance Coordinator and Senior Finance

Requirements:

• Hold  degree  in Economics majoring Accounting.   

• Mimum 3 years experience working as an Cashier/Accountant  preferably  in  Non Profit sector 

• Experience in preparing the Financial Report/Financial Statements

• Experiences in operating Accpac software

• Able to manage petty cash and financial transactions

• Good interpersonal and communication skills   in both spoken and written Bahasa Indonesia and English.

•  Ability to work in a cultural and gender-sensitive manner, respect diversity in its all forms, including religious minorities, socio-economic situation, sexual orientation and ethnicity, etc;

•  Able to work independently with minimum supervision and to handle multi tasking jobs

• Ability to meet deadlines and prioritize workload

• Willing to work extra hours if required.

•  Willing to travel/visit to project sites as requested.

• Have the ability to work in meticulous, detail manner and truthful

• Have the ability in computer skills and various Microsoft Office applications., Excel is Mandatory

Applications should include a cover letter, reflecting motivation; a CV,

Including two references; expected gross salary and contact number, the latest on

21^st  January 2014 Please send applications in MS Word format (maximum 200KB) to cwsindonesia@gmail.com