Background
Under the AusAID funded Indonesia Infrastructure Iniative (IndI), Cardno Emerging Markets is looking to recruit (1) Indonesian national for the position of Project Secretary for the Water and Sanitation Hibah Survey - Eastern Region. The objectives of the Water Hibah Program are to increase access to water supply in urban areas, particularly for the low income people, make water and sanitation services more sustainable by supporting sector reform and capacity building and to enhance aid effectiveness through increased investment in the sector.
The objective of this activity is to establish a reference level of pre-project conditions for measuring and verifying that work under the grant project has been completed and the local governments and utilities comply with agreed governance targets. This eastern region work package assignment is for the baseline survey associated with the planned installation of approximately 132,000 household water connections in 57 LG areas, and the verification of a total of about 153,600 installed connections in 72 LGs.
This is a full-time Jakarta based position.
Duties
The Project Secretary will be responsible for the administrative and financial aspect of project.
In performing duties and responsibilities, the Project Secretary will:
* report to the Team Leader / Project Coordinator / Project Manager;
* work under the direction of the Team Leader / Project Coordinator / Project Manager; and
* coordinate work with the PI Regional Administrator at Cardno Jakarta Rep Office.
Specifically, and in consultation with the Team Leader / Project Coordinator / Project Manager / PI Regional Administrator, the Project Secretary will:
* Undertake logistics and administrative work relating to the preparation, implementation and reporting of activities and events of the project, including establishing and maintaining an activities / events calendar, arranging travel and accommodation, arranging venues for activities / events, arranging invitations, compiling materials, arranging translation and interpreting, arranging equipment for activities / events such microphones, sound system etc, recording participation at activities / events, note taking of activities / events, organising meals and refreshments, organising for payment (and recording of) of per diems and other expenses, etc.
* Arrange for meetings with Client (IndII/AusAID) and stakeholders and others.
* Organise non-activities travel and accommodation for the project team members.
* Support the preparation of letters, reports (narrative and financial) etc for the project.
* Maintain and report the Project's Petty Cash in coordination with the PI Regional Administrator and Cardno Finance Manager
* Ensure Project purchases are made according to the IndII/AusAID and Cardno procurement guidelines and that all correct forms are filed appropriately
* Establish and maintain a record of project stationery and ensure that adequate levels of stationery are maintained
* Establishing, maintaining and regularly backup permanent files; file and retrieve files as requested
* Organise the translation of documents (may translate simple letters for Team Leader).
* Perform other relevant duties and responsibilities as may be reasonably requested by the Team Leader.
Selection Criteria
The Project Secretary will require:
* Minimum 3 to 5 years appropriate secretarial and administration qualifications.
* Experience in managing events (meetings, workshops, seminars, etc).
* Pro-active and quick learner.
* Good negotiation, coordination and communication skills.
* Demonstrated capacity to work and take direction as part of a team.
* Experience in handling a petty cash, reporting on activities and use of funds.
* Good written and verbal communication skills in Bahasa Indonesia and English.
* Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping.
* Experience of working with ODA funded projects in Indonesia would be a distinct advantage
Duration
* To mid June 2015
Funding - AusAID
How to Apply for This Position
1. Response against each of the duties and desirable selection criteria.
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
Submitting Applications
By email: email your application with the reference "IndII Act. W267.03 - Project Secretary" in the subject line to EmergingMarkets.Jakarta@cardno.com<mailto:EmergingMarkets.Jakarta@cardno.com>
For further information about this position
Email EmergingMarkets.Jakarta@cardno.com<mailto:EmergingMarkets.Jakarta@cardno.com>with the reference "IndII Act. W267.03 - Project Secretary" in the subject line.
Closing Date
5.00pm, 12 January 2014
Late applications will not be considered.
Meiti Kramadibrata
senior consultant
CARDNO EMERGING MARKETS (Indonesia)
[Cardno_reg_rgb_stf_Email Signature_300 dpi.png]
Phone +62 21 571 2430 Ext 32439 Mobile +62 811 840 8835 Fax +62 21 571 2429
Address Level 15, International Financial Centre (IFC) Jl. Jendral Sudirman Kav. 22-23 Jakarta 12920 Indonesia
Email meiti.kramadibrata@cardno.com Web www.cardno.com/emergingmarkets
This email and its attachments may contain confidential and/or privileged information for the sole use of the intended recipient(s). All electronically supplied data must be checked against an applicable hardcopy version which shall be the only document which Cardno warrants accuracy. If you are not the intended recipient, any use, distribution or copying of the information contained in this email and its attachments is strictly prohibited. If you have received this email in error, please email the sender by replying to this message and immediately delete and destroy any copies of this email and any attachments. The views or opinions expressed are the author's own and may not reflect the views or opinions of Cardno.
Under the AusAID funded Indonesia Infrastructure Iniative (IndI), Cardno Emerging Markets is looking to recruit (1) Indonesian national for the position of Project Secretary for the Water and Sanitation Hibah Survey - Eastern Region. The objectives of the Water Hibah Program are to increase access to water supply in urban areas, particularly for the low income people, make water and sanitation services more sustainable by supporting sector reform and capacity building and to enhance aid effectiveness through increased investment in the sector.
The objective of this activity is to establish a reference level of pre-project conditions for measuring and verifying that work under the grant project has been completed and the local governments and utilities comply with agreed governance targets. This eastern region work package assignment is for the baseline survey associated with the planned installation of approximately 132,000 household water connections in 57 LG areas, and the verification of a total of about 153,600 installed connections in 72 LGs.
This is a full-time Jakarta based position.
Duties
The Project Secretary will be responsible for the administrative and financial aspect of project.
In performing duties and responsibilities, the Project Secretary will:
* report to the Team Leader / Project Coordinator / Project Manager;
* work under the direction of the Team Leader / Project Coordinator / Project Manager; and
* coordinate work with the PI Regional Administrator at Cardno Jakarta Rep Office.
Specifically, and in consultation with the Team Leader / Project Coordinator / Project Manager / PI Regional Administrator, the Project Secretary will:
* Undertake logistics and administrative work relating to the preparation, implementation and reporting of activities and events of the project, including establishing and maintaining an activities / events calendar, arranging travel and accommodation, arranging venues for activities / events, arranging invitations, compiling materials, arranging translation and interpreting, arranging equipment for activities / events such microphones, sound system etc, recording participation at activities / events, note taking of activities / events, organising meals and refreshments, organising for payment (and recording of) of per diems and other expenses, etc.
* Arrange for meetings with Client (IndII/AusAID) and stakeholders and others.
* Organise non-activities travel and accommodation for the project team members.
* Support the preparation of letters, reports (narrative and financial) etc for the project.
* Maintain and report the Project's Petty Cash in coordination with the PI Regional Administrator and Cardno Finance Manager
* Ensure Project purchases are made according to the IndII/AusAID and Cardno procurement guidelines and that all correct forms are filed appropriately
* Establish and maintain a record of project stationery and ensure that adequate levels of stationery are maintained
* Establishing, maintaining and regularly backup permanent files; file and retrieve files as requested
* Organise the translation of documents (may translate simple letters for Team Leader).
* Perform other relevant duties and responsibilities as may be reasonably requested by the Team Leader.
Selection Criteria
The Project Secretary will require:
* Minimum 3 to 5 years appropriate secretarial and administration qualifications.
* Experience in managing events (meetings, workshops, seminars, etc).
* Pro-active and quick learner.
* Good negotiation, coordination and communication skills.
* Demonstrated capacity to work and take direction as part of a team.
* Experience in handling a petty cash, reporting on activities and use of funds.
* Good written and verbal communication skills in Bahasa Indonesia and English.
* Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping.
* Experience of working with ODA funded projects in Indonesia would be a distinct advantage
Duration
* To mid June 2015
Funding - AusAID
How to Apply for This Position
1. Response against each of the duties and desirable selection criteria.
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
Submitting Applications
By email: email your application with the reference "IndII Act. W267.03 - Project Secretary" in the subject line to EmergingMarkets.Jakarta@cardno.com<mailto:EmergingMarkets.Jakarta@cardno.com>
For further information about this position
Email EmergingMarkets.Jakarta@cardno.com<mailto:EmergingMarkets.Jakarta@cardno.com>with the reference "IndII Act. W267.03 - Project Secretary" in the subject line.
Closing Date
5.00pm, 12 January 2014
Late applications will not be considered.
Meiti Kramadibrata
senior consultant
CARDNO EMERGING MARKETS (Indonesia)
[Cardno_reg_rgb_stf_Email Signature_300 dpi.png]
Phone +62 21 571 2430 Ext 32439 Mobile +62 811 840 8835 Fax +62 21 571 2429
Address Level 15, International Financial Centre (IFC) Jl. Jendral Sudirman Kav. 22-23 Jakarta 12920 Indonesia
Email meiti.kramadibrata@cardno.com Web www.cardno.com/emergingmarkets
This email and its attachments may contain confidential and/or privileged information for the sole use of the intended recipient(s). All electronically supplied data must be checked against an applicable hardcopy version which shall be the only document which Cardno warrants accuracy. If you are not the intended recipient, any use, distribution or copying of the information contained in this email and its attachments is strictly prohibited. If you have received this email in error, please email the sender by replying to this message and immediately delete and destroy any copies of this email and any attachments. The views or opinions expressed are the author's own and may not reflect the views or opinions of Cardno.
