Vacancy for Pre-Service Training Admin and Logistics Assistant (ALA)
The
United States Peace Corps program in Indonesia seeks qualified and
motivated candidates for the Pre-Service Training in Malang, East Java
for the following:
Position : Admin and Logistics Assistant (ALA) for Malang Area.
Duration : February 17 – June 6, 2014
Number of working days : Total 90 days, expected to work 6 days a week during 15 week period.
Salary rate : IDR 266,444 per worked day.
Closing date : December 15, 2013.
Peace
Corps Indonesia is a U.S government agency partnering with the
Government of Indonesia in the areas of technical cooperation and
cultural understanding between the two countries.
At
present, Peace Corps brings volunteers from the United States to work
at Indonesian schools to assist in the development of English Language
teaching and learning.
The
first step of the training cycle that the volunteers have to compete is
the 11 weeks of intensive training called Pre-Service Training (PST). Peace Corps office is located in Surabaya and the 2014 PST for ID-8 volunteers will be conducted in Malang. For
this position, unfortunately Peace Corps cannot provide any assistance
with relocation to the area, temporary housing, or with costs for coming
to Surabaya for an interview, and to Malang for work after.
Due
to U.S government regulations, the selected candidate will have to have
a security background check before being able to start working with
Peace Corps.
Statement of Work
Under
the supervision of the Training Manager and the guidance of the
Training and Evaluation Assistant, ALA is responsible for administrative
and logistical support to the training staff and trainees through the
duration of the training. The candidate will work closely with the
Training Manager and PST staff, as well as with Peace Corps Partners
(University of Muhammadiyah Malang staff in particular) to organize and
handle all administrative and logistical procedures. S/he will
coordinate with staffs and ensure smooth run of PST daily activities and
procedures.
Major Duties and Responsibilities
1. Support Peace Corps Indonesia’s trainees with their Pre-Service Training.
2. Assists
the Training Manager in the development and implementation of policies
and procedures regarding the use of all Peace Corps and/or training site
equipment and services;
3. In coordination with the Training Manager, manage all initial fiscal, cost and budgeting controls and procedures;
4. Acts
as an intermediary between contracting officers and vendors, couriers
cash and/or purchase orders, manage and maintain the inventory of all
training supplies;
5. Provides phone coverage and message taking for the PST site;
6. Manages supplies and maintain training storage;
7. Manages scheduling of all PC contracted vehicles and provide logistical support for the training program;
8. Coordinates the cleaning of office and any needed meal service for training events.
9. Coordinates hotel reservations for any guests, including the staff from Surabaya and resource volunteers/resource persons.
10. Attends weekly staff meetings; takes notes from the meetings and debriefs.
11. Maintains accurate and complete records and submit periodic and final reports as required
12. Participates in training sessions as appropriate or requested;
13. Other tasks as determined by the Training Manager.
14. Performs other duties as assigned according to Peace Corps Indonesia’s needs.
Safety and Security Support
1. Provides safety and security support to PC Volunteers and staff and assists in MS 270 regulations compliance.
2. Knowledgeable
and supportive of Peace Safety and Security policies and procedures,
including the timely reporting of suspicious incidents, persons or
articles.
Level and Effort
Performs duties at PST site: Batu-Malang
and training villages during a 40-hour work-week. S/He may be required
to work outside of or in addition to normally scheduled hours to support
training events, PCTs and other post requirements. S/He may be asked to
participate in occasional meetings in Surabaya.
Occasional Money Holder
The
ALA may be required to courier cash and/or purchase orders to various
vendors who furnish supplies and/or services to PST/IST training site,
or other locations as directed by the Contracting Officer. The ALA may
also be requires to courier cash to PC Trainees or Volunteers. The ALA
will not be functioning as a procurement or disbursing official but will
only be acting as an intermediary between the Contracting or Disbursing
Officer and the recipient. In the case of dealing with vendors, the ALA
will not exercise any procurement discretion concerning the supplies or
services to be purchased or the costs limits of these purchases; these
will be determined by the Contracting Officer.
Work Experience, Requirements and Qualifications
Experience
· Previous work experience in administration or logistics (preferably in an international organization)
Languages: oral and written fluency in Bahasa Indonesia and English required.
Knowledge, Skills, and Abilities
· Good
working knowledge of administrative procedures and ability to perform
administrative responsibilities efficiently and in compliance with
relevant regulations
· Organizational skills
· Tact and diplomacy when interacting with vendors, contractors, staff, and Volunteers.
· Good interpersonal skills
· Ability to take initiative, meets deadlines, and work with minimal supervision.
· Computer literate, user of MS Office application especially familiar with MS Word and MS Excel.
· Preferable someone who has driving license (SIM C)
Education Requirements
· University/College degree required
Other
Peace
Corps Indonesia will not provide any lodging for this position.
Candidates from Malang will be preferable. Else, be aware that candidate
has to take care of his/her own lodging and accommodation.
Please submit your CV and Application Letter in English to : id-jobs@id.peacecorps.gov (in PDF format). Please indicate ALA Application in the subject line of the email before the closing date.
