Swisscontact promotes economic, social and ecological
development by supporting people to successfully integrate into local
commercial life. Swisscontact creates opportunities for people to improve their
living conditions as a result of their own efforts. The focus of its systemic
intervention in the private sector is the strengthening of local and global
value chains.
Through its projects, Swisscontact works to enable access to
professional training, promotes local entrepreneurship, creates access to local
financial service providers and supports the efficient use of resources with
the goal of successfully promoting employment and income generation.
The foundation is based in Zurich, Switzerland, and is
active in 29 countries and has some 750 employees.
For our Sustainable Cocoa Production Program (SCPP) in
Indonesia, we are looking for a
Human Resources and Admin Officer
The SCPP is a large Public Private Partnership (“PPP”) in
Indonesia which has started in January 2012. The Program is financed by the Swiss
Secretariat for Economic Affairs SECO, The Sustainable Trade Initiative IDH,
the Embassy of the Kingdom of the Netherlands, and five Private Sector
Companies from the cocoa sector for the duration from 2012 – 2015. The Program
works directly with 60,000 cocoa farming households in six Indonesian Provinces
to improve farm productivity and livelihood conditions.
Overall Task
·
Supporting and Assisting the Human Resources and
Administration department of the SCPP Program.
Task, Authority,
and Responsibility
Human Resources Tasks:
·
Supporting and handling the recruitment process,
extensions, and documentary support. Ensure usage and approval of relevant
authorization forms;
·
Responsible to handle appropriate medical and
insurance systems are in place;
·
To administer all benefit program in
coordination with finance and related third party and provide response to
employees at immediate time regarding any benefit program available (medical
benefit or other allowances);
·
Briefing and debriefing for new recruited and
outgoing staff
·
Preparing the induction program of other HR
related training (SoP, other regulation form second parties related to staff
benefits)
·
Assisting HR Manager to conduct any internal
activities for staff welfares.
·
Backstop other members of Human Resources Unit
team in absences or when workload dictates;
·
Others work that may assigned by the supervisor.
Administration Tasks:
·
Advise and support the Human Resources and
Administration Manager on administration rules;
·
Liaise with flight agencies/travel agent to
collect updated information, record flights/& hotel booking, prepare the
financial report and liaises with Finance Unit;
·
Supervise hotel & air ticket bookings for
Program Director, staff and visitors;
·
Liaise with local authorities for visa
procedures, record visa data base, prepare the financial report and liaise with
Finance Unit
·
Supervise the stationery office stock, office
equipment and furniture, requisitions and liaise with Procurement Unit &
Finance Unit;
·
Supervise the payment of utility bills for
office;
·
Supervise an accurate inventory of
equipment/furniture in the office;
·
Supervise maintenance of office machinery and
equipment;
·
Responsible for keeping filing system of project
activity documentation such as training, workshop, seminar, and the other
events;
·
Finalize narrative, financial and
analysis/statistic reports of all activities on a weekly/monthly basis as
required
·
Assisting the Regional Program Manager in
coordination with external stakeholder
·
Helping the Regional Program manager in Bahasa
and English version
·
Assisting the Program Director and CLT Members
for any secretariat work.
Communication,
Supervision, and Reporting
·
Participate in various in inter-agency working
groups and task forces relating to HR policy development, coordination and
harmonization.
·
Coordination with all related staff unit in term
of employment and office operational.
·
Liaison with local government offices on matters
related to labour law, industrial relations and government regulation.
Workplace
The main workplace is located in the project main office in
Makassar-South Sulawesi but flexibility is expected from the employee for tasks
to be conducted outside the project office.
Special
Arrangement
This job description can be adjusted according to the
development and new requirements of the project upon agreement of both parties.
Duties applicable
to all staff
·
Actively work towards the achievement of the
Program’s goals.
·
Abide by and work in accordance with the
Swisscontact’s code of conduct.
·
Perform any other work related duties and
responsibilities that may be assigned by the line manager.
Education/Qualifications
·
Bachelor's degree in Human Resources or
equivalent from an accredited academic
institution, preferably in Law, Public Administration, Human Resources
Management or a related discipline
Experiences
·
At least 5 years of progressively responsible
experience in human resources management, program management or a related area
is required. Experience in policy development and implementation is required,
including generalist and HR Administration experience (recruitment, selection,
employee relations, compensation and benefits, training and development)
·
Experience in change management, including
development and implementation of communication strategies, or in Human Resources
management preferably in an international, non-profit environment.
·
Experience with extensive human resources
support function in non profit organization.
Skills / knowledge
·
Strong organizational, planning, management
skills and experience working inter-culturally.
·
Demonstrated ability to deliver high quality
outputs on time.
·
Good interpersonal skills and commitment to working
in a team.
·
Excellent report writing skills and Fluency in
Indonesian and English.
Application should
be directed to:
Swisscontact-SCPP, Human Resource Department
Emilia Syadriah, Komplek Taman Setiabudi Indah, Jl. Chrysant
Blok E No. 76 Medan 20132, Tél. +62 61 8229 700
E-mail: hrd@scpp.swisscontact.or.id