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Lowongan Human Resources and Admin Officer - Swisscontact in Medan

Swisscontact promotes economic, social and ecological development by supporting people to successfully integrate into local commercial life. Swisscontact creates opportunities for people to improve their living conditions as a result of their own efforts. The focus of its systemic intervention in the private sector is the strengthening of local and global value chains.
Through its projects, Swisscontact works to enable access to professional training, promotes local entrepreneurship, creates access to local financial service providers and supports the efficient use of resources with the goal of successfully promoting employment and income generation.
 
The foundation is based in Zurich, Switzerland, and is active in 29 countries and has some 750 employees.
 
For our Sustainable Cocoa Production Program (SCPP) in Indonesia, we are looking for a

Human Resources and Admin Officer

The SCPP is a large Public Private Partnership (“PPP”) in Indonesia which has started in January 2012. The Program is financed by the Swiss Secretariat for Economic Affairs SECO, The Sustainable Trade Initiative IDH, the Embassy of the Kingdom of the Netherlands, and five Private Sector Companies from the cocoa sector for the duration from 2012 – 2015. The Program works directly with 60,000 cocoa farming households in six Indonesian Provinces to improve farm productivity and livelihood conditions.
 
Overall Task
·         Supporting and Assisting the Human Resources and Administration department of the SCPP Program.
 
Task, Authority, and Responsibility
 
Human Resources Tasks:
·         Supporting and handling the recruitment process, extensions, and documentary support. Ensure usage and approval of relevant authorization forms;
·         Responsible to handle appropriate medical and insurance systems are in place;
·         To administer all benefit program in coordination with finance and related third party and provide response to employees at immediate time regarding any benefit program available (medical benefit or other allowances);
·         Briefing and debriefing for new recruited and outgoing staff
·         Preparing the induction program of other HR related training (SoP, other regulation form second parties related to staff benefits)
·         Assisting HR Manager to conduct any internal activities for staff welfares.
·         Backstop other members of Human Resources Unit team in absences or when workload dictates;
·         Others work that may assigned by the supervisor.
 
Administration Tasks:
·         Advise and support the Human Resources and Administration Manager on administration rules;
·         Liaise with flight agencies/travel agent to collect updated information, record flights/& hotel booking, prepare the financial report and liaises with Finance Unit;
·         Supervise hotel & air ticket bookings for Program Director, staff and visitors;
·         Liaise with local authorities for visa procedures, record visa data base, prepare the financial report and liaise with Finance Unit
·         Supervise the stationery office stock, office equipment and furniture, requisitions and liaise with Procurement Unit & Finance Unit;
·         Supervise the payment of utility bills for office;
·         Supervise an accurate inventory of equipment/furniture in the office;
·         Supervise maintenance of office machinery and equipment;
·         Responsible for keeping filing system of project activity documentation such as training, workshop, seminar, and the other events;
·         Finalize narrative, financial and analysis/statistic reports of all activities on a weekly/monthly basis as required
·         Assisting the Regional Program Manager in coordination with external stakeholder
·         Helping the Regional Program manager in Bahasa and English version
·         Assisting the Program Director and CLT Members for any secretariat work.

Communication, Supervision, and Reporting
·         Participate in various in inter-agency working groups and task forces relating to HR policy development, coordination and harmonization.
·         Coordination with all related staff unit in term of employment and office operational.
·         Liaison with local government offices on matters related to labour law, industrial relations and government regulation.

Workplace
The main workplace is located in the project main office in Makassar-South Sulawesi but flexibility is expected from the employee for tasks to be conducted outside the project office.
 
 
Special Arrangement
This job description can be adjusted according to the development and new requirements of the project upon agreement of both parties.

Duties applicable to all staff
·         Actively work towards the achievement of the Program’s goals.
·         Abide by and work in accordance with the Swisscontact’s code of conduct.
·         Perform any other work related duties and responsibilities that may be assigned by the line manager.

Education/Qualifications
·         Bachelor's degree in Human Resources or equivalent  from an accredited academic institution, preferably in Law, Public Administration, Human Resources Management or a related discipline

Experiences
·         At least 5 years of progressively responsible experience in human resources management, program management or a related area is required. Experience in policy development and implementation is required, including generalist and HR Administration experience (recruitment, selection, employee relations, compensation and benefits, training and development)
·         Experience in change management, including development and implementation of communication       strategies, or in Human Resources management preferably in an international, non-profit environment.
·         Experience with extensive human resources support function in non profit organization.
 
Skills / knowledge
·         Strong organizational, planning, management skills and experience working inter-culturally.
·         Demonstrated ability to deliver high quality outputs on time.
·         Good interpersonal skills and commitment to working in a team.
·         Excellent report writing skills and Fluency in Indonesian and English.
 
Application should be directed to:
Swisscontact-SCPP, Human Resource Department
Emilia Syadriah, Komplek Taman Setiabudi Indah, Jl. Chrysant Blok E No. 76 Medan 20132, Tél. +62 61 8229 700
E-mail: hrd@scpp.swisscontact.or.id


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