Chemonics International Inc.
Higher Education and Leadership Management Project (HELM)
Scope of Work
TITLE: Financial Systems Specialist
Project Background
The USAID/HELM project was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance; JBS International Inc., Aguirre Division; and the University of Kentucky (UKY). The five year project was designed to support Indonesia’s Higher Education (HE) sector in increasing its quality and relevance through improved focus on administration and management capacity. In partnership with the Ministry of Education and Culture (MoEC) and the Directorate General of Higher Education (DIKTI), HELM provides technical assistance, training, and additional support to strengthen the leadership capacity and increase effectiveness in the following four core management areas:
1. General administration and leadership
2. Financial management
3. Quality assurance
4. Collaboration with external stakeholders
HELM works in close collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher Education Institutions (HEI). The project is designed to address the USAID Education sub-intermediate result, “increased management capacity of Indonesian Higher Education Institutions” which contributes to the intermediate result “improved quality of higher education” under the over-arching assistance objective: “students better prepared for success in learning and work.”
Principal Duties and Responsibilities
The Financial Systems Specialist is responsible for ascertaining best practices, policies and procedures from financial systems management. This information is then supplied to HEI partners, and other key stakeholders, via various mechanisms including trainings and workshop events.
Specific tasks
Events
- Research best practices for financial systems management for mentoring partner HEIs. This best practice will also be used to develop the TOR and agenda for future training events. Provide best practice information to capacity building specialist and instructional designer so appropriate training/workshop can be coordinated
- Coordinate with instructional designer for the most appropriate methodologies or approach to deliver best practice information at events.
- Identify relevant target audience who should attend each financial systems event. This information will then be passed to the appropriate technical assistant for development of official invitation.
- Provide event reports at the conclusion of each event, as per the standard report format produced by HELM.
Action Research Program
- In consultation with the Technical Director, identify HEI partners eligible for the ARP activities.
- Assist selected ARP candidates in the development of their research paper.
- Engage the regional coordinator(s) in the mentoring program. The regional coordinators may assist with site visits when appropriate.
In Coordination with the University of Kentucky:
- Develop a mentoring program that meets the needs for each HEI participant
- Ensure participants have prepared their final report so it may be presented at the Action Research forum at the conclusion of the ARP program.
- Once ARP is completed, maintain follow up with participants to ensure implementation of ARP activities within their HEI.
New Initiatives
- In coordination with DCOP, identify at least one new initiative annually that can be developed and proposed to DIKTI and USAID.
- Implement new initiatives as designed and appropriate.
General Items
- Contribute to reports as required including contributions to the quarterly and annual reports.
- Monitor and evaluate progress of HEI partners via emails, phone calls, and site visits then report outcomes to monitoring and evaluation team on a montly basis or as required.
- Other program related tasks as requested by his/her supervisor.
Supervision and Reporting
The Financial Systems Specialist will report directly to the Technical Director. He/She will supervise the technical assistant.
Duration of Assignment
This is a long-term, full-time position with an annual approved level of effort of no more than 260 days for each project year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The HELM project began on November 28, 2011and ends on November 30, 2016.
Job Qualifications
The Financial Systems Specialist will report directly to the Technical Director. He/She will supervise the technical assistant.
Duration of Assignment
This is a long-term, full-time position with an annual approved level of effort of no more than 260 days for each project year. The employment agreement will be renewed on an annual basis following a positive performance evaluation. The HELM project began on November 28, 2011and ends on November 30, 2016.
Job Qualifications
- Master’s degree in relevant filed required.
- Minimum 7 years experience in financial management system within the education sector.
- Experience facilitating and mentoring programs.
- Experience in monitoring and evaluating activities and reporting on progress.
- Past experience in developing and managing relationships between Indonesian universities and regional and international universities or academic bodies strongly preferred.
- Strong experience with Word processing (Miccosoft Word), spreadsheet (Microsoft Excel), email (Microsofat Outlook) required.
- Strong verbal and written communication skills, specifically reporting writing, in English and Bahasa Indonesia required.
Application submission instructions:
- Interested applicants for all positions listed below are requested to send a cover letter and resume (English) to indonesiahelm@gmail.com by December 23, 2013.
- Please list the position title in the subject line of the email
