Chemonics International Inc.
seeks qualified Indonesian personnel for the USAID Higher Education Leadership
and Management (HELM) project in Indonesia. Positions are noted below the
project background description.
Project Background
The USAID/HELM project
was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana
University Alliance; JBS International Inc., Aguirre
Division; and the University of Kentucky (UKY). The five year project was
designed to support
Indonesia’s Higher Education (HE) sector in increasing its quality
and relevance through improved focus
on administration and
management capacity.
In partnership with the Ministry of Education and Culture (MoEC) and the
Directorate General of Higher Education (DIKTI), HELM provides technical assistance, training, and additional support to strengthen
the leadership capacity and increase effectiveness in the following four core management areas:
1. General administration and leadership
2. Financial
management
3. Quality assurance
4. Collaboration with external stakeholders
HELM works in close
collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher
Education Institutions (HEI). The project
is designed to address the USAID Education sub-intermediate
result, “increased management capacity
of Indonesian Higher Education Institutions” which contributes to the
intermediate result
“improved quality of
higher education” under the over-arching
assistance objective: “students
better prepared for success in learning and work.”
We are looking for individuals who have a passion for making a difference in the lives of people around the world who can fill the following long term positions:
1. Administrative and Logistics Assistant
2. Regional Finance Assistant
3. Instructional Designer
Title: Administrative
and Logistics Assistant
Principal Duties and
Responsibilities
The Administrative and
Logistics Assistant is responsible
Specific Tasks
Administrative and
Contracts Duties:
- Establishes internal checks and balances for monitoring the regional administrative files for compliance and adherence to all regulations, policies and laws that govern the project and ensures the regional filing system is in parallel to the Jakarta office filing system structure.
- Manages the office facility which includes the physical office space, furniture, and equipment.
- Serves as office receptionist and coordinates the project administrative, logistics, and translation services as needed.
- Works closely with the Jakarta office Administrative Manager to ensure that adequate resources are available to the regional office.
- Assist the Contracts and Procurement Manager with regional procurement activities, including but not limited to: regional office purchase orders and local subcontracts, ensuring that appropriate competition has been exercised, competitive quotes are in place, and that procurement is USAID compliant. Ensure that the inventory of supplies is accurate and up to date. Maintain proper and correct procurement files and documentation.
- Oversee management, including regular updating, of the vendor database, with the objective of promoting a more transparent and competitive procurement process. The vendor database will contain a selection of regional office vendors when appropriate, and service providers that have been properly vetted, are fully registered, and meet other basic requirements for doing business with Chemonics.
- Cultivate and manage relationships with local vendors and service providers to ensure they fully understand HELM’s procurement process and systems and requirements for working with Chemonics.
Logistics
Duties
- Provide logistic and support to events to regional events and visits, ensuring that logistic components of all activities are high quality, timely and compliant with USAID, Chemonics, and HELM regulations and policies. This includes ensuring all needed administrative and financial documentation is in place and accurate.
- Coordinate all logistical aspects of trainings including sending invitations, following up with participants on their confirmations and arranging travel.
- Ensure that all invoices from the travel agent and hotels are reviewed, approved and submitted to the regional finance assistant for processing in a timely manner.
Job Qualifications
- 3-5 years administrative, logistics and events management experience required.
- Experience with USAID procurement rules and regulations required.
- Ability to write and verbally communicate clearly and concisely.
- Attention to detail and strong administrative skills.
- Excellent computer and typing skills including, Microsoft Word, Excel, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
- Ability to work both independently and in a team.
- Bachelor’s degree required.
- Fluency in English and Bahasa Indonesian required.
Title: Regional Finance
Assistant
Principle Duties and
Responsibilities
The Regional Finance Assistant is responsible for
preparing appropriate and correct documentation for payment transactions
including but not limited to advance and petty cash, related to regional events
and HEI visits.
Specific tasks
The Regional Finance Assistant will be
responsible for the following:
- Maintain the project’s accounting file system, ensuring all vouchers are in order, completed correctly, have bank slips/copy of checks attached, and other supporting documents are required.
- Receive and process local invoices for approval payment to vendor or employees.
- Prepare documentation for payment transactions including but not limited to advances, petty cash voucher, In-house transfer, checks and transfer form. Ensure all transactions are supported with proper and complete documents and are alignment with Chemonics and USAID standard procedures.
- Ensure all transactions are entered into the correct account billing code and then ensure proper distribution to the correct CLIN.
- As directed by the Regional Coordinator, prepare the anticipated monthly financial expenditures spread sheet and send to the Finance and Accounting Manager in the Jakarta office for further processing.
- Prepare coding sheet and journal entries for posting purposes.
Job Qualifications
- Bachelor’s degree in accounting, business, or relevant field is required.
- Minimum 5 years working in finance on a USAID program or other international donor experience required.
- Proven capacity to manage payroll system, wire transfers and general financial transactions.
- Proficiency in Microsoft Office software including Microsoft Excel, Access, and Word.
- Strong verbal and written communication skills in English and Bahasa Indonesia required.
- Must possess excellent organizational, analytical, oral and written communications skills.
- Must be organized, detail oriented, self-motivated, and able to work well on teams.
TITLE: Instructional Designer
Principal Duties and Responsibilities
Designs and develops
instructional material, demonstrates and utilizes effective needs analysis,
project management, course development, and evaluation skills. He/She will
independently develop internal and external higher education course material
for HELM capacity development activities. Acts as a liaison between the
Capacity Building Specialist and technical specialists in determining needs of
the training activities and appropriate method of delivery.
Specific tasks:
Work with technical
specialists to identify objectives of training activities to do the following:
- Develop objectives and ensure content matches those objectives.
- Revise and rewrite content to ensure it addresses the learning needs.
- Structure content and activities for appropriate audience. Design instructional material that reflects an understanding of the diversity of the HELM HEI partners.
- Select and use a variety of techniques for determining instructional content, analyze the characteristics of existing and emerging technologies/best practices and their use in a higher education environment.
- Create media to support learning (e.g., visual aids for face-to-face, various multimedia for e-learning and online).
- Work with the M&E Specialist to develop assessments which will reflect knowledge or skills gained as a result of the activity. Reassess and revise content based on evaluation/assessment impact.
Job
Requirements
- Bachelor’s degree in Education, Instructional Design, or other related field.
- Minimum 3 years of instructional design and implementation
- Must be organized, detail oriented, self-motivated, and able to work well on teams.
- Able to utilize multimedia technology and demonstrated applicability of best practice theories to the practice of instructional design.
- Ability to communicate effectively in visual, oral, and written form.
- Must be interested in working with a multi-cultural, international team in a dynamic and fast-paced environment.
All positions above require a
candidate who is organized, detail oriented, self-motivated, and able to work
in team environments. Please send your application to indonesiahelm@gmail.com
by November 30, 2013 by listing the position title in the subject line of the
email. Only qualified and final candidates will be
contacted. Chemonics International Inc. is an equal opportunity employer. These
positions are subject to USAID approval and salary scales.
