Save the Children Job Vacancy: Deputy Program Manager - Aceh Program, Bener Meriah

Save the Children is an international non-profit organization that focuses on the fulfillment of children’s right

Save the Children was first established in May 1919 in the U.K. and to date has 28 Save the Children Offices and operations in more than 120 countries worldwide. In 1976, Save the Children signed an MoU with the Ministry of Social Affairs of the Republic of Indonesia, followed then by the operations of Save the Children throughout Indonesia. Currently, Save the Children work in 11 provinces with a variety of program areas, such as: Education, Health and Sanitation, Livelihood, Child Protection also Disaster Risk Reduction.

Save the Children is committed in conducting its programs in a way that is safe for children beneficiaries and to help protect children with whom Save the Children in a relationship. As a humanitarian organization, Save the Children is obliged to create and maintain an environment to prevent any sexual exploitation and sexual abuse of children as well as to promote the implementation of child safety policies.

Now we are looking for a position of: DEPUTY PROGRAM MANAGER – ACEH PROGRAM (code: DPM-AP), based in Bener Meriah

The Deputy Manager Aceh Program will lead all activities of the Projects in Bener Meriah, Aceh province. This will include ensuring all program activities are implemented according to plan and at a high-level of quality; all reporting and planning is completed; all communications are completed in a timely and accurate manner; coordination with key external stakeholders; all child safeguarding controls are enforced; and financial and administrative management adheres to Save the Children and Donors policies, regulations, and good practices. S/he will also actively participate on the Extended Senior Management Team (ESMT) and systematically share knowledge from all projects in Bener Meriah within Save the Children in Indonesia.

Reports to: Aceh Program Manager

Staff directly reporting to this post: Approximately 10

JOB RESPONSIBILITIES

• Oversight and Management of Program Implementation and Quality
• Responsible for overall coordination of the Aceh Program implementation and working closely with Education Advisor and Senior Program Manager Health, and Aceh Program Manager for delivery of high quality programming in line with the objectives of Aceh Program annual plans.
• Lead the process of developing Aceh Program annual plans and reports in close collaboration with the Aceh Program Manager and Senior Manager Program Implementation.
• Ensure adherence to all Aceh Projects good programming guidelines including implementation of international good practices in selected education, maternal and child health and nutrition components.
• Ensure that programs are implemented in ways that are responsive to key stakeholders in particular the children and communities where we work, and have a high level of acceptance by all stakeholders
• Ensure appropriate monitoring and evaluation is in place for all Aceh projects
• Together with Aceh Program Manager, coordinate external technical assistance visits from SCI Jakarta-based and international staff

Financial and Administrative Management

• Develop together with Aceh Program Manager and Senior Manager Program Implementation and the finance unit annual all Aceh Project budgets
• Ensure the effective and efficient use of resources
• Regularly monitor budget versus actual expenditures and proactively propose any modifications to expenditure plans and projections
• Ensure the application of appropriate controls for resources including accurate tracking of all expenditures
• Coordinate with the Finance unit to produce accurate and timely financial reports
• Oversee appropriate logistics management including procurement, fleet management, and provision of goods and materials to communities
• Ensure adequate security controls are in place in accordance to Aceh security plan

Emergency Response Management

• Work with Aceh Program Manager and Humanitarian Manager to strengthen the Indonesia CO organizational readiness to respond to emergencies in Bener Meriah and surrounding districts in Aceh, in line with global SCI emergency policies. This includes ensuring optimal Programs staff participation the Indonesia Emergency Response Team and that these staff members receive proper training.

Staff Management, Mentorship, and Development – Program Implementation

• Develop for Aceh Program Manager and Senior Manager Program Implementation approval the organizational chart for Aceh staff
• Ensure appropriate staffing within the Aceh projects including that staff members have appropriate qualifications
• Together with Aceh Program Manager the Aceh team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly
• Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
• Manage the performance of all staff in all Aceh projects implementation area through:
• Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Promoting opportunities for exchanges with other Save the Children in Indonesia programs;
• Documentation of performance that is less than satisfactory, with appropriate performance improvement workplans

As an alternative member of the Extended Senior Management Team, contribute to:

• The overall management of Indonesia Country Office
• The development of an organizational culture that reflects our dual mandate (humanitarian and development) values; promotes accountability and high performance; encourages a team culture of learning, creativity and innovation; and enables our staff to deliver outstanding results for children
• Provide feedback on issues of cross-cutting importance to Save the Children in Indonesia including CO financial management, communications, advocacy, and human resources
• Help establish, maintain, and improve active and regular working relationships with: host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs
• Share good practices and lessons learned from all Aceh projects with other programs and operations staff

QUALIFICATION & EXPERIENCES

• Minimum of five years of management experience in a contractor, corporate, or NGO environment, including significant field implementation experience
• A deep understanding of pre-primary, primary educational issues, health and sanitation, and disaster risk reduction current conditions in Indonesia
• Management experience in Aceh is preferred
• Bachelor’s or Masters degree in education, social sciences, or other relevant advanced degree preferred
• Experience working with international NGO
• Solid project management skills related to international development projects with a proven history of delivering results
• Previous experience of managing and developing a team and the ability to lead, motivate and develop others
• Substantial experience and knowledge of effective financial and budgetary control
• Ability to analyze information, evaluate options and to think and plan strategically
• Excellent interpersonal, communication and presentation skills
• Fluency in written and spoken Indonesian, strong English written and spoken skills
• Ability and willingness to be stationed in Bener Meriah, Aceh
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

SCI Values Practice for both positions

• To carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
• To carry out the duties in accordance with SCI Health and Safety policies and procedures.

Updated CV and application letter should be sent to recruitment.indonesia@savethechildren.org

Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.

Closing date for application is up to 18 November 2013

(Only short-listed candidates will be notified)