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RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
RTI
is seeking for OFFICE MANAGER for our RTI Indonesia - SCALING UP FOR MOST-AT-RISK POPULATION 2 (SUM 2) Project - based in Jakarta.
Program
Background
SCALING UP FOR MOST-AT-RISK
POPULATION 2 (SUM 2) is a USAID- funded program, which t will provide
technical assistance in organizational
performance required to scale-up effective, integrated HIV interventions that
lead to substantial and measurable behavior change among Most-at Risk
Populations (MARPs) in targeted locations in Indonesia. The project is managed by Training Resources
Group, Inc in partnership with RTI International. The organizational performance topics include
accountability, administration, advocacy, finance, governance, knowledge management,
leadership, management, monitoring and evaluation, networking, partnership,
policy development, resource mobilization, strategic planning and
transparency. SUM 2 will provide and
monitor small grants to qualified civil society organizations to support the
scale-up of integrated interventions in “hotspots” where there is a high
concentration of one or more MARP and high-risk behavior is prevalent.
The Office Manager isa member of the
project support team for SUM 2-RTI Indonesia, under direct supervision of the
Finance and Grants Manager. S/He is responsible for the overall daily
management of Jakarta and regional offices for the project and office
administrative staff and its functions, including the role as the office
receptionist. Her/his responsibility
includes managing staff’s timesheets, office hours, holidays and staff leave
and asset inventory. Project
administrative role includes arranging project events (workshops, seminars,
etc.) and travel of the project staff. Under this contract, the Office Manager will be an employee of RTI
International under the SUM I2-RTI Indonesia project.
Essential
Job Functions: Duties and Responsibilities
1. Supervise and manage SUM 2-RTI Indonesia support staff in their daily responsibilities
2. Direct responsibility for providing management advice on issues related to SUM 2-RTI Indonesia expenses in coordination with the Finance and Administration Assistant
3. Coordinate with Finance and Administration Assistant in managing SUM II daily expenses
4. Conduct procurement as required (office supplies, etc.) to ensure compliance with USAID regulations and procedures
5. Arrange and manage travel for project staff and its counterparts as required
6. Assist Jakarta and regional Jakarta offices to arrange project events
7. Ensure that office procedures are adhered to by SUM 2-RTI Indonesia staff, this includes office hours, holiday and staff fringe benefits (insurance, leave, etc.)
8. Manage, and communicate administrative issues regularly with SUM 2-RTI Indonesia staff
9. Manage project staff’s timesheets and short-term consultants’ daily logs
10. Maintain, record and file all files related to official documents related to project
11. Maintain up-to-date inventory of SUM 2-RTI Indonesia equipment
12. Working closely in collaboration with SUM 2 Finance & Grants Manager and RTI Indonesia HR unit in making sure that HR policies are properly implemented.
Minimum
Required Qualifications
1. Bachelor’s degree in Management or equivalent;
2. Proficiency in English and Bahasa Indonesia;
3. Computer literate;
4. Experience in supervising support staff from administration related backgrounds and professions;
5. Proven managerial skills in diverse working environment;
6. Skills and ability in managing a good office environment;
7. Able to communicate verbally and in writing in English and Indonesian;
8. Able to work under pressure and able to take some initiative by managing staff to complete or help in performing their duties;
9. Strong communicator and multi-tasker, good team-work and participatory skills;
10. Strong networking capacity and liaison skills.
Interested
candidates should send the following documentations: Application letter and CV
with 3 referees. Please indicate the position you are applying for in the email
subject, and submit the application by 15 September 2013 to: hr@rti-indomd.rti.org
ADVERTISEMENT
RTI
International is one of the world's leading research institutes, dedicated to
improving the human condition by turning knowledge into practice. Our staff of
more than 3,700 provides research and technical services to governments and
businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced
technology, international development, economic and social policy, energy and
the environment, and laboratory testing and chemical analysis.
RTI
is seeking for OFFICE MANAGER for our RTI Indonesia - SCALING UP FOR MOST-AT-RISK POPULATION 2 (SUM 2) Project - based in Jakarta.
Program
Background
SCALING UP FOR MOST-AT-RISK
POPULATION 2 (SUM 2) is a USAID- funded program, which t will provide
technical assistance in organizational
performance required to scale-up effective, integrated HIV interventions that
lead to substantial and measurable behavior change among Most-at Risk
Populations (MARPs) in targeted locations in Indonesia. The project is managed by Training Resources
Group, Inc in partnership with RTI International. The organizational performance topics include
accountability, administration, advocacy, finance, governance, knowledge management,
leadership, management, monitoring and evaluation, networking, partnership,
policy development, resource mobilization, strategic planning and
transparency. SUM 2 will provide and
monitor small grants to qualified civil society organizations to support the
scale-up of integrated interventions in “hotspots” where there is a high
concentration of one or more MARP and high-risk behavior is prevalent.
The Office Manager isa member of the
project support team for SUM 2-RTI Indonesia, under direct supervision of the
Finance and Grants Manager. S/He is responsible for the overall daily
management of Jakarta and regional offices for the project and office
administrative staff and its functions, including the role as the office
receptionist. Her/his responsibility
includes managing staff’s timesheets, office hours, holidays and staff leave
and asset inventory. Project
administrative role includes arranging project events (workshops, seminars,
etc.) and travel of the project staff. Under this contract, the Office Manager will be an employee of RTI
International under the SUM I2-RTI Indonesia project.
Essential
Job Functions: Duties and Responsibilities
1. Supervise and manage SUM 2-RTI Indonesia support staff in their daily responsibilities
2. Direct responsibility for providing management advice on issues related to SUM 2-RTI Indonesia expenses in coordination with the Finance and Administration Assistant
3. Coordinate with Finance and Administration Assistant in managing SUM II daily expenses
4. Conduct procurement as required (office supplies, etc.) to ensure compliance with USAID regulations and procedures
5. Arrange and manage travel for project staff and its counterparts as required
6. Assist Jakarta and regional Jakarta offices to arrange project events
7. Ensure that office procedures are adhered to by SUM 2-RTI Indonesia staff, this includes office hours, holiday and staff fringe benefits (insurance, leave, etc.)
8. Manage, and communicate administrative issues regularly with SUM 2-RTI Indonesia staff
9. Manage project staff’s timesheets and short-term consultants’ daily logs
10. Maintain, record and file all files related to official documents related to project
11. Maintain up-to-date inventory of SUM 2-RTI Indonesia equipment
12. Working closely in collaboration with SUM 2 Finance & Grants Manager and RTI Indonesia HR unit in making sure that HR policies are properly implemented.
Minimum
Required Qualifications
1. Bachelor’s degree in Management or equivalent;
2. Proficiency in English and Bahasa Indonesia;
3. Computer literate;
4. Experience in supervising support staff from administration related backgrounds and professions;
5. Proven managerial skills in diverse working environment;
6. Skills and ability in managing a good office environment;
7. Able to communicate verbally and in writing in English and Indonesian;
8. Able to work under pressure and able to take some initiative by managing staff to complete or help in performing their duties;
9. Strong communicator and multi-tasker, good team-work and participatory skills;
10. Strong networking capacity and liaison skills.
Interested
candidates should send the following documentations: Application letter and CV
with 3 referees. Please indicate the position you are applying for in the email
subject, and submit the application by 15 September 2013 to: hr@rti-indomd.rti.org
