International Organization for Migration (IOM)
Indonesia is looking for a Security & Safety Coordinator according to the terms
of reference below:
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN/ID10/2013/014
Security & Safety Coordinator
General Service Staff, Grade 6
IDR 16,652,000 per month
Jakarta
Special All Inclusive Contract for 6 (six) months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Support
IOM Jakarta
n/a
n/a
n/a
Reporting directly to Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under direct supervision of the Chief of Mission and in close coordination with the related unit, the incumbent will be accountable and responsible for monitoring security and safety matters, oversee IOM’s security Policy, assist to develop appropriate security strategies in-line with the Organization’s mandate and make appropriate recommendations to ensure the safety, security of all IOM personnel and the protection of IOM assets.
III. Responsibilities and Accountabilities
1. Assists Mission in collecting, updating and communicating information regarding the security situation in the country;
2. Brief the Senior Management on regular basis about security related matters and ensure all relevant security information is disseminated to appropriate IOM missions/staff members;
3. Assists in maintaining the Security Plan, including updating staff lists;
4. Supports the assessment of Minimum Operational Security Standards (MOSS) for the duty station;
5. Assists in reporting security incidents affecting IOM staff, offices and assets;
6. Organizes and delivers training courses on security awareness and preparedness;
7. Assists in ensuring residential (Minimum Operating Residential Security Standards – MORSS) and office safety, and security preparedness;
8. Assists in collecting, updating and communicating information regarding the security situation in the country:
9. Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
10. Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information;
11. Communicates information on security to the Mission and provides host country security advice as required;
12. Maintains regular contacts with IOM’s Staff Security Unit, Security Focal Points as well as UN agencies and when required seek their assistance/support and guidance on safety/security matters.
13. May be requested to provide technical assistance.
14. Assists in maintaining the Security Plan, including updating staff lists:
15. Helps in the preparation and review of the Mission Security Plan;
16. Supports actions during the implementation of the Security Plan, as required.
17. Assists in monitoring compliance with Minimum Operational Security Standards (MOSS) established for the duty station.
18. Assists in reporting security incidents affecting IOM staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments and a Quarterly Incident Report.
19. Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members. Conducts security briefings, as required.
20. Provides general administrative assistance to the mission:
* Maintains routine and confidential correspondence files/documents;
* Maintains a database on contact details in relation to host country security authorities;
21. Performs other security-related tasks assigned:
* Conducts security evaluations and provides advice on security measures for the residences (Minimum Operating Residential Security Standards - MORSS) of IOM staff, as well as on latest trends and threats to staff safety and security;
* Participates in the warden system and keeps update of information related to IOM offices and residences;
* Maintains liaison with commercial companies used for IOM security at offices and residences, in order to ensure the effective and efficient use of the guard force.
22. Perform any other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
a) Anticipates and prepares adequate responses to matters affecting staff safety/security
b) A comprehensive understanding of the concepts, mandate and operational system of a security unit
c) Knowledge of various analytical techniques and the process of analysing and grading sources of information, related to safety/security and threat/risk assessment
V. Education and Experience
a) Indonesian National with good knowledge of, and experience in security or related areas
b) University Degree or tertiary level qualifications in security or related areas
c) At least 6 (six) years of working experience in security, preferably in the military or police context or related field of work;
d) Prior experience with the UN system or an international NGO is desirable.
e) Other Skills and Requirements:
* Knowledge of HF and VHF radio operation;
* Experience in diplomatic security, protection and intelligence considered an asset;
* Solid computers skills;
* Possession of a valid driver’s license;
* Ability to travel;
* Physically fit
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with :
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your application
through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2013/014) as subject. The deadline for applications is 10 September 2013.
Only
applicant who meet the above qualification will be considered and for those who
have applied for the same position previously need not to re-apply.
Indonesia is looking for a Security & Safety Coordinator according to the terms
of reference below:
I. Position Information
Reference No.
Position title
Position grade
Base Salary
Duty station
Type of Contract SVN/ID10/2013/014
Security & Safety Coordinator
General Service Staff, Grade 6
IDR 16,652,000 per month
Jakarta
Special All Inclusive Contract for 6 (six) months, subject to the medical clearance (the first three months will be considered as probation period). The tenure of contract of internal candidate holding a Fixed Term/Regular contract will remain unchanged.
Seniority band:
Job family:
Organizational unit:
Position number
Position rated ¨
Subject to rotation Band III
Support
IOM Jakarta
n/a
n/a
n/a
Reporting directly to Chief of Mission
Managerial responsibility No
Directly reporting staff 0
II. Organizational Context and Scope
Under direct supervision of the Chief of Mission and in close coordination with the related unit, the incumbent will be accountable and responsible for monitoring security and safety matters, oversee IOM’s security Policy, assist to develop appropriate security strategies in-line with the Organization’s mandate and make appropriate recommendations to ensure the safety, security of all IOM personnel and the protection of IOM assets.
III. Responsibilities and Accountabilities
1. Assists Mission in collecting, updating and communicating information regarding the security situation in the country;
2. Brief the Senior Management on regular basis about security related matters and ensure all relevant security information is disseminated to appropriate IOM missions/staff members;
3. Assists in maintaining the Security Plan, including updating staff lists;
4. Supports the assessment of Minimum Operational Security Standards (MOSS) for the duty station;
5. Assists in reporting security incidents affecting IOM staff, offices and assets;
6. Organizes and delivers training courses on security awareness and preparedness;
7. Assists in ensuring residential (Minimum Operating Residential Security Standards – MORSS) and office safety, and security preparedness;
8. Assists in collecting, updating and communicating information regarding the security situation in the country:
9. Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
10. Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information;
11. Communicates information on security to the Mission and provides host country security advice as required;
12. Maintains regular contacts with IOM’s Staff Security Unit, Security Focal Points as well as UN agencies and when required seek their assistance/support and guidance on safety/security matters.
13. May be requested to provide technical assistance.
14. Assists in maintaining the Security Plan, including updating staff lists:
15. Helps in the preparation and review of the Mission Security Plan;
16. Supports actions during the implementation of the Security Plan, as required.
17. Assists in monitoring compliance with Minimum Operational Security Standards (MOSS) established for the duty station.
18. Assists in reporting security incidents affecting IOM staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report, the Security Assessments and a Quarterly Incident Report.
19. Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned staff members. Conducts security briefings, as required.
20. Provides general administrative assistance to the mission:
* Maintains routine and confidential correspondence files/documents;
* Maintains a database on contact details in relation to host country security authorities;
21. Performs other security-related tasks assigned:
* Conducts security evaluations and provides advice on security measures for the residences (Minimum Operating Residential Security Standards - MORSS) of IOM staff, as well as on latest trends and threats to staff safety and security;
* Participates in the warden system and keeps update of information related to IOM offices and residences;
* Maintains liaison with commercial companies used for IOM security at offices and residences, in order to ensure the effective and efficient use of the guard force.
22. Perform any other duties as may be assigned.
IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
* Accepts and gives constructive criticism
* Follows all relevant procedures, processes, and policies
* Meets deadline, cost, and quality requirements for outputs
* Monitors own work to correct errors
* Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
* Identifies the immediate and peripheral clients of own work
* Establishes and maintains effective working relationships with clients
* Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
* Keeps clients informed of developments and setbacks
Continuous Learning
* Contributes to colleagues' learning
* Demonstrates interest in improving relevant skills
* Demonstrates interest in acquiring skills relevant to other functional areas
* Keeps abreast of developments in own professional area
Communication
* Actively shares relevant information
* Clearly communicates, and listens to feedback on, changing priorities and procedures
* Writes clearly and effectively, adapting wording and style to the intended audience
* Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
* Actively seeks new ways of improving programmes or services
* Expands responsibilities while maintaining existing ones
* Persuades others to consider new ideas
* Proactively develops new ways to resolve problems
Leadership and Negotiation
* Convinces others to share resources
* Actively identifies opportunities for and promotes organizational change
* Presents goals as shared interests
* Articulates vision to motivate colleagues and follows through with commitments
Performance Management
* Provides constructive feedback to colleagues
* Identifies ways for their staff to develop their abilities and careers
* Provides fair, accurate, timely, and constructive staff evaluations
* Uses staff evaluations appropriately in recruitment and other relevant HR procedures
* Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
* Sets clear and achievable goals consistent with agreed priorities for self and others
* Identifies priority activities and assignments for self and others* Organizes and documents work to allow for planned and unplanned handovers
* Organizes and documents work to allow for planned and unplanned handovers
* Identifies risks and makes contingency plans
* Adjusts priorities and plans to achieve goals
* Allocates appropriate times and resources for own work and that of team members
Professionalism
* Masters subject matter related to responsibilities
* Identifies issues, opportunities, and risks central to responsibilities
* Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
* Persistent, calm, and polite in the face of challenges and stress
* Treats all colleagues with respect and dignity
* Works effectively with people from different cultures by adapting to relevant cultural contexts
* Knowledgeable about and promotes IOM core mandate and migration Solutions
Teamwork
* Actively contributes to an effective, collegial, and agreeable team environment
* Contributes to, and follows team objectives
* Gives credit where credit is due
* Seeks input and feedback from others
* Delegates tasks and responsibilities as appropriate
* Actively supports and implements final group decisions
* Takes joint responsibility for team's work
Technological Awareness
* Learns about developments in available technology
* Proactively identifies and advocates for cost-efficient technology solutions
* Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resources Mobilization
* Establishes realistic resource requirements to meet IOM needs
Technical
a) Anticipates and prepares adequate responses to matters affecting staff safety/security
b) A comprehensive understanding of the concepts, mandate and operational system of a security unit
c) Knowledge of various analytical techniques and the process of analysing and grading sources of information, related to safety/security and threat/risk assessment
V. Education and Experience
a) Indonesian National with good knowledge of, and experience in security or related areas
b) University Degree or tertiary level qualifications in security or related areas
c) At least 6 (six) years of working experience in security, preferably in the military or police context or related field of work;
d) Prior experience with the UN system or an international NGO is desirable.
e) Other Skills and Requirements:
* Knowledge of HF and VHF radio operation;
* Experience in diplomatic security, protection and intelligence considered an asset;
* Solid computers skills;
* Possession of a valid driver’s license;
* Ability to travel;
* Physically fit
VI. Languages
Fluency in English and Bahasa Indonesia, both oral and written.
HOW TO APPLY
Interested candidates
are invited to send the application in ENGLISH, with :
a) Cover letter,
clearly specify suitability and availability date,
b) Complete the
Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=pcmain&file=phform.xls
c) Detailed curriculum vitae, including historical
salary and minimum three referees (preferably former direct supervisors).
Please submit your application
through through http://www.iom.or.id/about.jsp?lang=eng or send by email to recruitment-indonesia@iom.int, indicating the
reference code above (SVN/ID10/2013/014) as subject. The deadline for applications is 10 September 2013.
Only
applicant who meet the above qualification will be considered and for those who
have applied for the same position previously need not to re-apply.
