JOB DESCRIPTION
Job Title: Finance Officer
Location: East Jakarta
Division : Program
Date : A.S.A.P.
Job Title: Finance Officer
Location: East Jakarta
Division : Program
Date : A.S.A.P.
BACKGROUND TO THE ROLE
KARINA (Caritas Indonesia) is the humanitarian arm of the Bishops’ Conference of Indonesia based in Central Jakarta and is official member of the Caritas Internationalist confederation. Established in mid-2006. KARINA (Caritas Indonesia) acts as a coordinating and facilitating body for all the 37 Dioceses incorporated under the Bishops’ Conference of Indonesia.
REPORTING TO
Finance Coordinator
CONTRACT DURATION
4 Month only (Sep 2013 - Dec 2013)
KEY REPONSIBILITIES
The Finance Officer will be responsible for supporting Support Manager in the monthly Consolidated Institutional Financial Report, Assist in Institutional Audit and the reconciliations of projects reports and banks, ensure KARINA (Caritas Indonesia) compliance with Indonesian Accounting and Taxation regulations and ensure compliance with Donors regulations. Ensure timely delivery of periodic financial reports to Support Manager.
TASKS/DUTIES
- Prepare monthly Consolidated Institutional Financial Report and with monthly recommendation for best practices of financial/accounting procedures.
- Assistv in reviewing and implementing the accounting software’s.
- Assistv in Institutional Audit Process.
- Assistv in reconciling Global Proposal project report for final Audit report.
- Assistv in reconciliation of KARINA project reports, with cash, banks, payable,vaccruals and income – expenditures.
- In charge for preparing and submission of tax report to government.
- Review and advice on new regulation on Accounting and Tax from government.
- Responsible for two new financial project reports, and prepare monthly Budget Monitoring to Project Officer in charge.
- Responsible for contractual regulations with donors and its funding allocation.
- In coordination with cashier/Finance Assistant for monitoring Advance Register, daily cash position and petty cash transaction.
- Travel to KARINA’s project sites.
- Undertakes any other duties that may be requested by the Support Manager.
WORKING PRINCIPLES
- Deus Caritas Est, especially second part, about organized charity action.
- Based on KARINA and CI guiding values and principles.
- Working in a teamn, internally with program staffs ad working team from other institution.
- Good planning and good implementation.
- Participatory and communicative.
- Efficient, accurate and supportive.
- No corruption, accountable and responsible.
- Transparent (have to appropriate with what had been spent and had been accepted, also show supportive evidence).
- Write Back to Office Report (to be circulated internally by Communication Officer) after attending meetings/conferences/workshops/trainings/events/site visits to project location with project partners and/or donors.
Minimum Qualifications
- Postgraduate degree in Finance/Accounting;
- Minimum of 2 years experience as a Finance officer
- Good knowledge in Financial Management of NGO, specifically in project budget and financial reporting;
- Understand of Indonesian Tax Regulations;
- Excellent computer skill, especially MS Excel and knowledgeof other Microsoft Office suite of programs;
- Experience in using accounting software;
- Fluency in written and oral English is compulsory;
- Diligent, honest and mature worker, willing to work under pressure;
- Able to work independently and under minimum supervision, but with a spirit of teamwork;
- Strong communication and presentation skills;
- Tactful and excellent analytical thinking; and,
- A commitment to work within the principles and values of Catholic Social Teaching;
Application, CV and contact details for 3 references should be submitted by e-mail to: eva@karina.or.id or sdmkarina@gmail.com at the latest 21 August 2013
