Background
Yayasan Rumah Energi (YRE) has entered into an
agreement with Hivos to assist in the implementation of the Indonesia Domestic
Biogas Programme, also known as BIRU Programme, which will continue until 31
December 2013. The BIRU Programme aims
at the development of the Indonesia domestic biogas sector and build at least
8,000 biodigesters before the end of the programme. Under IDBP YRE is expected
to produce 3,500 biodigesters during 2013, providing access to biogas for
17,725 people.
The overall
objective of the Indonesia Domestic Biogas Programme is to disseminate domestic
bio-digesters as a local and sustainable energy source through the development
of a commercial, market oriented sector in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians
national to fill the followingpositions:
Office Manager jakarta (om Jakarta)
Responsibilities & tasks
The Office Manager
(OM) is responsible to organize and supervise all of the administrative
activities, human resources matters and procurement tasks in order to
facilitate the smooth running of the office. The OM is expected to be accurate
and punctual and makes him/herself available to provide support during business
hours and is willing to work flexibly in response to changing organizational
requirements. The OM will provide support to programme activities (including
those at field levels) and will also provide support to the Foundation and its
Board members.
Specific
responsibilities:
1) General office management and secretarial
tasks:
a) Responsible for day-to-day office
management and planning strategically to keep the office activities is running
smooth and well organized
b) Maintain well-ordered administration and
filing system in compliance with Standard Operating Guidelines
c) Keep stock of basic item such as
letterhead, envelopes, stationery, paper, toner etc available for normal use.
d) Providing, distributing, and tracking
office supplies and office sundries
e) Maintaining and monitoring office
equipments
f) Proposing and arranging insurance for
properties or assets if necessary
g) Tracking and monitoring communication
utilities
h) In liaison with the Board of the
foundation, Finance Manager and other staff to maintain and review consultant/
third party contract and agreements.
i) Responsible for
coordinating and/or administering travel arrangements; manage complex
conferences/meetings maintain the travel/ meetings schedule for reference by
other staff;
j) Responsible for
arrangements on special events such as workshops, trainings and other
activities. S/he will also develop and
maintain relationship with travel agencies, tour, hotel and other agencies in
relation to logistical support.
k) Undertake office telephone reception,
including taking messages for other staff.
l) Provide administrative
and secretarial support to the Board of the foundation and other Senior staff,
including drafting and sending standard letters on behalf of the foundation
m) Update contact list
n) Coordinate and make minutes of internal
meetings (and external meetings when required)
o) Keeping updated legal status of Yayasan
including but not limited to: Company Regulation, domicile letter and permits
2) Human Resources
a) To provide HR support to the foundation in
liaison with Board of the Foundation and Finance Manager
b) Provide staffing and recruitment support
and induction of the new staff
c) Manage administration of the HR in
adherence to Company regulation and Standard Operating Guideline
d) Assist in conflict resolution
e) Manage and maintain required document of
all employee including expatriates’ employment (if any).
f) Facilitates compensation process and
benefits administration, including but not limited to benefit reimbursement
(insurance and own arranged benefit)
g) Collect and submit Timesheets (including
Over Time) to Finance Manager
h) Administer any required reporting
employment to responsible government Body.
i) Ensure that all HR
matters and files are treated in the strictest confidence at all times.
3) Procurement:
a) Undertake procurement activities as needed
by the programme in cooperation with other staff
b) Liaise with counterparts, vendors and other
stakeholders of the BIRU programme
c) Maintain professional relationships with
suppliers to help smooth the procurement process
Requirements
* Minimum D-3 Secretary/ Administration
* Minimum 3 years work experience, preferably in similar industry
* Minimum 2 years of experience in similar position/responsibility
* Proven experience working in an administration or operational role.
* Proven office organizational and file management skills, strong ability to multi-task
* Active English (written and verbal)
* Strong administration (secretarial) and leadership skills
* Good knowledge of personnel and human resource issues
* Demonstrated high computer literacy: particularly with programmes in Microsoft Office, experience in database will be an advantage
* Able to work independently and take initiatives, but also be a team worker
* Good personal skills such as: communication teamwork; self motivation; demonstrable initiative and attention to detail
* Understanding of and ability to work with policies and procedures of an organization
* Well developed writing skills
* Ability to priorities, plan and organize work in a busy environment
Information
Applicants should send
their application letter and CV only (including three references with their
phone numbers and e-mail addresses) in pdf file to: hrd@rumahenergi.org with 'OM Jakarta' code as e-mail subject. Applications are requested by Thursday,
1st August 2013; thereafter the
position will remain open until filled. Only shortlisted candidates will be
contacted. For more information please see www.biru.or.id
Yayasan Rumah Energi (YRE) has entered into an
agreement with Hivos to assist in the implementation of the Indonesia Domestic
Biogas Programme, also known as BIRU Programme, which will continue until 31
December 2013. The BIRU Programme aims
at the development of the Indonesia domestic biogas sector and build at least
8,000 biodigesters before the end of the programme. Under IDBP YRE is expected
to produce 3,500 biodigesters during 2013, providing access to biogas for
17,725 people.
The overall
objective of the Indonesia Domestic Biogas Programme is to disseminate domestic
bio-digesters as a local and sustainable energy source through the development
of a commercial, market oriented sector in selected provinces.
For this project, Yayasan Rumah Energi is looking for a dynamic Indonesians
national to fill the followingpositions:
Office Manager jakarta (om Jakarta)
Responsibilities & tasks
The Office Manager
(OM) is responsible to organize and supervise all of the administrative
activities, human resources matters and procurement tasks in order to
facilitate the smooth running of the office. The OM is expected to be accurate
and punctual and makes him/herself available to provide support during business
hours and is willing to work flexibly in response to changing organizational
requirements. The OM will provide support to programme activities (including
those at field levels) and will also provide support to the Foundation and its
Board members.
Specific
responsibilities:
1) General office management and secretarial
tasks:
a) Responsible for day-to-day office
management and planning strategically to keep the office activities is running
smooth and well organized
b) Maintain well-ordered administration and
filing system in compliance with Standard Operating Guidelines
c) Keep stock of basic item such as
letterhead, envelopes, stationery, paper, toner etc available for normal use.
d) Providing, distributing, and tracking
office supplies and office sundries
e) Maintaining and monitoring office
equipments
f) Proposing and arranging insurance for
properties or assets if necessary
g) Tracking and monitoring communication
utilities
h) In liaison with the Board of the
foundation, Finance Manager and other staff to maintain and review consultant/
third party contract and agreements.
i) Responsible for
coordinating and/or administering travel arrangements; manage complex
conferences/meetings maintain the travel/ meetings schedule for reference by
other staff;
j) Responsible for
arrangements on special events such as workshops, trainings and other
activities. S/he will also develop and
maintain relationship with travel agencies, tour, hotel and other agencies in
relation to logistical support.
k) Undertake office telephone reception,
including taking messages for other staff.
l) Provide administrative
and secretarial support to the Board of the foundation and other Senior staff,
including drafting and sending standard letters on behalf of the foundation
m) Update contact list
n) Coordinate and make minutes of internal
meetings (and external meetings when required)
o) Keeping updated legal status of Yayasan
including but not limited to: Company Regulation, domicile letter and permits
2) Human Resources
a) To provide HR support to the foundation in
liaison with Board of the Foundation and Finance Manager
b) Provide staffing and recruitment support
and induction of the new staff
c) Manage administration of the HR in
adherence to Company regulation and Standard Operating Guideline
d) Assist in conflict resolution
e) Manage and maintain required document of
all employee including expatriates’ employment (if any).
f) Facilitates compensation process and
benefits administration, including but not limited to benefit reimbursement
(insurance and own arranged benefit)
g) Collect and submit Timesheets (including
Over Time) to Finance Manager
h) Administer any required reporting
employment to responsible government Body.
i) Ensure that all HR
matters and files are treated in the strictest confidence at all times.
3) Procurement:
a) Undertake procurement activities as needed
by the programme in cooperation with other staff
b) Liaise with counterparts, vendors and other
stakeholders of the BIRU programme
c) Maintain professional relationships with
suppliers to help smooth the procurement process
Requirements
* Minimum D-3 Secretary/ Administration
* Minimum 3 years work experience, preferably in similar industry
* Minimum 2 years of experience in similar position/responsibility
* Proven experience working in an administration or operational role.
* Proven office organizational and file management skills, strong ability to multi-task
* Active English (written and verbal)
* Strong administration (secretarial) and leadership skills
* Good knowledge of personnel and human resource issues
* Demonstrated high computer literacy: particularly with programmes in Microsoft Office, experience in database will be an advantage
* Able to work independently and take initiatives, but also be a team worker
* Good personal skills such as: communication teamwork; self motivation; demonstrable initiative and attention to detail
* Understanding of and ability to work with policies and procedures of an organization
* Well developed writing skills
* Ability to priorities, plan and organize work in a busy environment
Information
Applicants should send
their application letter and CV only (including three references with their
phone numbers and e-mail addresses) in pdf file to: hrd@rumahenergi.org with 'OM Jakarta' code as e-mail subject. Applications are requested by Thursday,
1st August 2013; thereafter the
position will remain open until filled. Only shortlisted candidates will be
contacted. For more information please see www.biru.or.id
