KINERJA Project, a local governance program funded by USAID focusing on
providing service delivery in the areas education, health and economic
services is currently looking for HR & Procurement Officer according
to the scope of work below.
Interested candidates are invited to submit their applications to apujiastuti@kinerja.or.id not later than July 17, 2013 indicating the reference subject. All candidates are requested to specify their availability date in the application letter. Please note that only short-listed candidates will be contacted.
Duration of Project: to February 28, 2015
Position: HR & Procurement Officer
Duty Station: Jakarta
General Description of Position:
The HR & Procurement Officer provides input in project administrative and financial operations and processes, carrying out responsibilities for logistics, procurement, property control, human resources, finance, and other operational functions required to implement the project.
Duties and Responsibilities
HR
- Prepares and manages Kinerja personnel requisitions, job advertising; solicits required OHR documentation from job candidates and then from new employees
- Tracks accruals and usage of PTO for individual project staff
- Coordinates timely submission and processing of timesheets by project staff; transfers timesheets to RTI-Indo for payroll processing
- Keeps records of Level of Effort incurred by CCN project staff and local consultants
- Prepares complete documentation for issuing local consultancy
agreements by RTI-Indo such as SOW, CV, biodata, remuneration history
documents; monitors their travel arrangements, timely submission of
invoices; coordinates responds to non-performance issues ( if any), and
stores final consultants' deliverables at Kinerja shared drive
Procurement
- Serves as a Procurement Officer for the project, ensuring that procurement is conducted in accordance with RTI Procurement Policy for International Offices and in compliance with USAID rules and regulations
- Upfront procurement process of getting quotes, contacting vendors, and presenting tables of comparison among vendors or quotations received
- Submitting procurement outcomes for Senior Finance and Operations Manager's approval
- Undertake the annual review of vendors list
- In coordination with the relevant staff play a lead role in negotiation sub-contracting arrangements ensuring relevant and efficient vertical and horizontal information flow across the project's organization and structure
- Provide expert advice for USAID, RTI, or staff-persons in the project regarding procurement issues
- Offer advice and solutions for relevant staff in setting up vendor agreements for both Jakarta and Provincial Offices
- Responsible for project property control and management, including for grantees; keeps records of controlled and managed equipment in RAMS
- Regular and timely inventory stocktaking
- Contract Management (property, rental, etc.)
- As the property control officer (asset move, asset lost, asset on loan, etc.)
Reporting
This position will report to the Sr. Finance & Operations Manager.
This position will report to the Sr. Finance & Operations Manager.
Qualifications required
- Minimum S-1 degree with at least 5 year related work experience
- Minimum previous experience of procurement, HR and administrative management in related program/project, USAID project related experience is desirable.
- Good command of written and spoken English and Indonesian
- Able to work under tight deadlines and managing priorities
- High degree of adaptability to varied working environments and good interpersonal and teamwork skills.
- Highest standards of personal and professional integrity
- Good computer skills, including internet and email
