The British Council in Indonesia is recruiting for the post of : Executive Assistant East Asia Education (Officer) 1 (one) position, Jakarta - Minimum IDR 5,360,000 gross monthly salary and excellent benefits, for a fixed period of 1 year (renewable)
To support the work of the British Council Regional Education Team and Indonesia Senior Managers through offices systems and services which allow all staff to operate effectively.
The Regional Education Team is led from Indonesia and a second UK appointed post will be based there from July 2013. The regional education team’s work is managed out of Indonesia, supporting education teams in14 counties in an extremely diverse region, ranging from developed markets with sophisticated infrastructures and partners (Australia, Hong Kong, Japan, New Zealand, Singapore, Korea & Taiwan) to developing markets with fledgling but growing infrastructure (Burma, Indonesia, Malaysia, Philippines, Thailand & Vietnam).
The Indonesia office is Jakarta has expanded this year to take on higher level staff to support Indonesia’s growing importance and expanded programmes in Education, English and the Arts which also requires a new parallel status.
The job is an administrative post to support the regional education team and other senior staff in Indonesia.
Altogether the post will support 6 UK based non-programme staff (Regional Education Director, Country Director, Regional Education Manager, Director Programmes Indonesia, Director English Indonesia and Director EES); plus other colleagues not supported by programme level operational staff.
Accountabilities, responsibilities and main duties:
Administrative support
To support the work of the British Council Regional Education Team and Indonesia Senior Managers through offices systems and services which allow all staff to operate effectively.
The Regional Education Team is led from Indonesia and a second UK appointed post will be based there from July 2013. The regional education team’s work is managed out of Indonesia, supporting education teams in14 counties in an extremely diverse region, ranging from developed markets with sophisticated infrastructures and partners (Australia, Hong Kong, Japan, New Zealand, Singapore, Korea & Taiwan) to developing markets with fledgling but growing infrastructure (Burma, Indonesia, Malaysia, Philippines, Thailand & Vietnam).
The Indonesia office is Jakarta has expanded this year to take on higher level staff to support Indonesia’s growing importance and expanded programmes in Education, English and the Arts which also requires a new parallel status.
The job is an administrative post to support the regional education team and other senior staff in Indonesia.
Altogether the post will support 6 UK based non-programme staff (Regional Education Director, Country Director, Regional Education Manager, Director Programmes Indonesia, Director English Indonesia and Director EES); plus other colleagues not supported by programme level operational staff.
Accountabilities, responsibilities and main duties:
Administrative support
- Preparation of POs, invoices, processing of payment, and general Finance support
- SAP Admin such as raising Purchase Orders.
- Logistics for regional meetings and training, including arranging formalities for visas and production of materials for meetings or training courses.
- Travel arrangements and meeting schedules
- Administering accommodation, immigration formalities and operational expenses for UK-appointed staff
- Administering travel claims in some cases
- Keep up to date records of regional education teams, regional education budget profile and spend, UK-ASEAN programme tracking,
- Manage content for regional SBU website
- Act as central communication contact for education enquiries in East Asia
- Any other duties as assigned
The successful applicant will need to be able to demonstrate:
- Experience in English and education services.
- Fluency in spoken and written English and Indonesian.
- Competence in use of MS Office.
- Possession of a bachelor degree (S1).
- Professionalism in outlook, approach to work and appearance.
Applicants who do not meet these requirements will not be short-listed for interview A copy of the full role profile and an application form can be downloaded from our website at http://www.britishcouncil.or.id/. You should return a completed application form through E-mail: job.vacancy@britishcouncil.or.id by stating the job title as the E-mail subject.
Closing date for receipt of applications is by 23:59 on Friday 26nd July 2013.It is essential that candidates use the application form provided on our website. The British Council does not accept CVs in place of the completed application form and it is unable to respond to telephone enquiries.
The British Councilis committed to a policy of equal opportunity and welcomes applicants from all sections of the community.
We guarantee an interview to disabled candidates who meet the essential criteria.
The British Council is the United Kingdom's international organisation for educational opportunities and cultural relations. We are registered in England as a charity.
Closing date for receipt of applications is by 23:59 on Friday 26nd July 2013.It is essential that candidates use the application form provided on our website. The British Council does not accept CVs in place of the completed application form and it is unable to respond to telephone enquiries.
The British Councilis committed to a policy of equal opportunity and welcomes applicants from all sections of the community.
We guarantee an interview to disabled candidates who meet the essential criteria.
The British Council is the United Kingdom's international organisation for educational opportunities and cultural relations. We are registered in England as a charity.
