Vacancy Save The Children: Data Base Officer Sponsorship, Jakarta

Save the Children is the world’s leading independent organization for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.6 billion dollars last year to reach more children than ever before through programs in health, nutrition, education, protection and child rights, also in times of humanitarian crises.  By mid-2013 most of our international programs will be delivered through a merged operation with 14,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

Save the Children is currently beginning a comprehensive, long-term education program for children in Sumba island, NTT over the next 5-10 years.  This will be funded by an individual sponsorship program from donors in Korea and the United States. Currently Save the Children has an immediate need for an experienced support staff member to support sponsorship operations from Jakarta.

The position we are looking for is:

Data Base Officer Sponsorship – (code: DBO SPONSORSHIP) – 1 post, based in Jakarta

The Database Officer Sponsorship will administer the sponsorship database (ASISt) and data collection and maintenance processes to ensure accuracy of the sponsorship recording, monitoring and reporting system.  S/he will ensure that sponsorship operations requirements are met as defined by the Policy and Procedure Manual and partners receive training on sponsorship operation and data management.  S/he will ensure accuracy and timeliness of the management of this database, and train relevant staff on its functioning.

Main Job Responsibilities:

Maintenance of ASISt (Automated Sponsorship Information System) data base to support sponsorship operations and communications

• Maintain ASISt (Automated Sponsorship Information System) to its maximum capacity for monitoring and reporting functions of the entire sponsorship management system. 
• Ensure timely submission of required number of new child inventories each month with accuracy as per the set plan of action, coordinating with team and ensuring the data is up to the required standard.
• Ensure secured sponsorship database backup of ASISt and other sponsorship related databases.
• Verify Annual Family Update data and photo quality and complete the Annual Family Update data entry campaign on time.
• Use ASISt to input all data related to sponsorship communications including correspondence, and track incoming letters, email addresses from sponsors including from SC Member Countries as take action as necessary.
• Check Sponsorship email accounts, acknowledge sponsor’s e-mail, track correspondence timeframe system and forward the mails to respective staffs for action as well as record sponsors email address in the email database.

Communication and coordination with main ASISt database in the United States

• Process the weekly downstream and carryout subsequent processes within the given timeline and create bi-monthly upstream for submission to the United States in a timely manner. 
• Maintain data integration between ASISt and United States ASISt, Indonesia ASISt, and partner organizations.

Coordination with sponsorship staff and any partners

• Provide the technical support to any partner NGOs for new enrolment of children, mid-year eligibility check, AFU collection and track the completion progress. 
• Conduct training for partners on Sponsorship operation, Inventory collection, Annual Family Update, Mid Year Eligibility Collection and updated sponsorship policies.
• Build capacity of partners to maintain quality standards on partners’ sponsorship information system Spontrax, Correspondence tracking, new assignments including monitoring registers.
• Provide Technical Assistance to partners in conducting Sponsorship orientation, Community group meetings.
• Provide training to relevant Save the Children staff on ASISt and sponsorship communications.
• Participate in sponsorship reviews and annual planning processes.

Requirements:
Education: Bachelor’s in IT education or other relevant advanced degree preferred

Skill and Experiences:

• Minimum of 5 years of years experience in IT support with an international NGO or private sector company. 
• Strong technical skills in database management including professional experience
• Strong technical skill of Access databases management including professional experience.
• Excellent ability to analyze information, evaluate options and to think and plan strategically.
• Excellent interpersonal, communication skills.
• Good English and Indonesian language skills – both verbal and written, including high capacity in written communications in both languages.
• Capable to work and lead effectively as part of a multi-cultural and multi-disciplinary team.
• Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches.

Updated CV and application letter should be sent to Recruitment.Indonesia@savethechildren.org 

Please fill the “subject” column of the e-mails in this format: code of the position <…> - your name <…>.

Closing date for application is 5 (five) days after this advertisement or up to 29 June 2013
(Only short-listed candidates will be notified)

All recruitment practices and procedures reflect SC’s commitment to protecting children from abuse

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