YAYASAN FONDASI HIDUP
Title: HR and Admin Manager
Location: Medan
Yayasan Fondasi Hidup is an independent non-governmental organization based in Medan, North Sumatera and has program operations in Aceh Province,North Sumatera Province and Siberut Island, West Sumatera Province. FH has been working in Indonesia since 2005 and aims to alleviate all forms of poverty through wholistic programming and approach.
Currently, FH works in the Agriculture, Economic Development, Education sectors as well as addressing cross cutting issues such as Gender Balance and Equity, Good Governance and Disaster Risk Reduction. Our goal is to walk with families and community leaders to bring sustainable change.
Main purpose of the role
This position provides strategic management and guidance for operating in a challenging living and working environment. A key priority will be to embed clear HR & Admin management controls and to ensure understanding of these and compliance by all staff. Within the Indonesia context, the HR & Admin Manager will have particular responsibilities for preventing and mitigating the impact of legal cases relating to the enforcement of Indonesia's labor laws.
This role will:
- Be responsible for setting up and maintaining FH's government registrations and agreements, obtaining legal advice and guidance, establishing HR and Admin systems, and adapting FH's HR and Admin policies and procedures to Indonesian working context and legal requirements.
- Provide supervision to the HR Coordinator in creating and developing HR plans for all field sites, to ensure adequate staffing and competencies are recruited and maintained in order to deliver the program
- Oversee the design and implementation of the recruitment strategy for all national staff within Indonesia.
- Be a member of the Senior Leadership Team and take the lead role on all HR & Admin related planning and implementation, including office management.
- Together with the HR Coordinator, ensure HR information systems, processes and HR administrative procedures are developed and maintained
- Design and implement a professional and effective human resource service for managers and staff in Indonesia. This includes reviewing and improving Human Resource policies & procedures, and leading on specific HR projects and initiatives.
- Provide specific advice and guidance to managers and employees on a variety of HR and Admin related issues, especially regarding Indonesian labor laws
- Directly manage the HR and Admin team to ensure effective and proactive HR and Admin leadership, support and guidance to the project teams.
Qualifications, experience and competences
Essential
Essential
- Qualified in Human Resource Management and / or substantial relevant work experience
- Knowledge of international and Indonesian HR practices & issues
- Experience of working with an International Non Governmental Organisation (INGO) in the capacity of Human Resource Manager or similar role
- Previous experience of working in an emergency response and / or conflict context with an outlook to long-term recovery programming
- Fluency in written and verbal English and Indonesian and the ability to communicate confidently and effectively in these languages (written and spoken)
- Experience of developing and implementing HR policies, procedures, and projects, including recruitment processes, HR management information and managing payroll.
- Good experience of managing and undertaking a high quality recruitment process
- Experience of dealing with employee relations and HR related legal issues
- Strong experience of providing a broad range of high quality HR policy advice (including disciplinary and grievance) to managers and staff
- Excellent interpersonal and consultative skills, including the ability to communicate, present, negotiate, mediate and influence a variety of audiences
- Ability to work independently and as a collaborative team member in complex and often difficult operating environments
- Experience of living or working in different / challenging locations
- Confident and proficient in the use of MS Office, especially Outlook, Word and Excel
- Experience of establishing strong working relationships with colleagues from different departments and cultures
- Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlines
- Experience of proactively identifying and addressing issues
- An understanding of and commitment to FH's mission and values
Please send your application, updated CV, recent photograph, salary expectation and three latest references (max 300kb) to ina-applications@fh.org
no later than Wednesday, March 20th, 2013. Please put "title/position"
as email subject (e.g "Livelihood Officer"), and please put your name
after CV and/or cover letter title (e.g CV-John.Johnson, Cover
letter-John.Johnson). No telephone calls please.
