Oxford Policy Management Limited (OPML) Jakarta is looking for Management and Administrative Support for the Indonesia Investment Agency according to the Term of Reference below ;
Terms of Reference
Management and Administrative Support for the Indonesia Investment Agency
Objective
1. The principal purpose of this consultancy is to strengthen the administrative and management capacity of the Indonesia Investment Agency (IIA), Ministry of Finance (MoF), to deliver its mandate in boosting the green investment and promoting the low carbon growth in Indonesia Rationale
Terms of Reference
Management and Administrative Support for the Indonesia Investment Agency
Objective
1. The principal purpose of this consultancy is to strengthen the administrative and management capacity of the Indonesia Investment Agency (IIA), Ministry of Finance (MoF), to deliver its mandate in boosting the green investment and promoting the low carbon growth in Indonesia Rationale
2. IIAhas been mandated to deliver a green investment project in Indonesia. To achieve those mandates IIA should increase and take into account the capacity and capability of their management and administrative team. Currently, IIA is being supported in this undertaking by the Low-Carbon Strategy (LCS) Project – collaboration between the Ministry of Finance (MoF) and the UK Climate Change Unit (UKCCU).
Approach
3. Through the LCS project, UKCCU will support critical management, administrative and technical functions to enable IIAsto deliver against its mandate.
Deliverables
4. The key deliverable of this consultancy is an effective and efficient management and administration system for IIA. This general output will be detailed in monthly work plans. Payments will be made against the satisfactory delivery of the outputs specified in these monthly plans.
Activities
5. Activities to be undertaken by the Consultant include, but are not limited to:
(a) Key tasks
- Organise and coordinate executive schedules and appointments.
- Organise and coordinate all forms of executive communication, both national and international.
- Assist in setting up and maintaining an effective office filing system.
- Assist in the drafting and editing of ministerial and managerial correspondence and technical briefing notes in Bahasa Indonesia and English.
- Organise and coordinate office logistics.
- Organise and coordinate project activities related to capacity building, technical assistance, workshops, meetings and travel.
- Coordinate activities and communications with third parties and stakeholders, eg, focus group discussions (FGD).
- Assist in the preparation of the work plans, reports, presentations, publications and media information material.
(b) Other duties
- Assist IIA project-related training and capacity building activities of IIAand other staff.
- Assist in the recruitment, drafting of ToR and job descriptions, and training of IIAadministrative staff.
- Assist in and/or carry out other project activities and tasks, as assigned by the head of IIA.
- Undertake further job training related to the Consultant’s position and duties such as secretarial, computer, office, and language skills, only if required.
Management Arrangements
6. The Consultant will be posted into IIA’s office at the Ministry of Finance and temporarily assume the position of IIA’s executive secretary to the head of IIA.
6. The Consultant will be posted into IIA’s office at the Ministry of Finance and temporarily assume the position of IIA’s executive secretary to the head of IIA.
7. The Consultant will report to the Head of IIAand the LCS team leader and shall liaise closely with the division of investment portfolio. The Consultant shall follow DFID’s guidelines on matters related to procurement under the LCS project.
8. IIAand the LCS team leader will specify and review deliverables on a monthly basis and provide feedback to ensure that the Consultant’s activities and outputs are well aligned with the project’s objectives and workflow. Payments will be made upon the satisfactory delivery of the specified monthly outputs.
Timing
9. The consultancy will commence work immediately, and complete the assignment by the 31st of December, 2013. Extension is applicable with subject to the performance and request from IIA.
Qualifications
10. The Consultant’s qualifications should include:
- At least 10 years of professional working experience in a similar position;
- Fluency in Bahasa Indonesia and English, both orally and in writing;
- Excellent communication and writing skills;
- Integrity, loyalty and social competence
- Ability to work well within multidisciplinary teams;
- Working experience in aid/development agencies and/or Government agencies will be considered an advantage;
- A relevant academic decree are not mandatory but will be considered an advantage;
- Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet);
- Good working knowledge of modern office technology;
- Ability to perform well under pressure;
- Excellent management and administration skills
Please send your CV and cover letter to gustya.indriani@opml.co.id by Friday 22 March 2013 at 8 a.m. Jakarta time.
