Job Reference Number
AIPJ / AC(LI) / 2013
Schedule Contract
Job Location Jakarta with trips to provinces
Job Summary
The Australia Indonesia Partnership for Justice (‘AIPJ’) is a five year program funded by AusAID.
The strategy of AIPJ is to focus on realising the rights of Indonesians, in particular poor women and people with disabilities. The program approaches realising rights by working in partnership with key government institutions (the supply side) as well as civil society and local communities (the demand side), and the intersection between the two.
Building on the successes of previous Australian law and justice programs, AIPJ focuses on the following rights:
- Legal identity (birth, marriage and divorce certificates) as one precondition to realising basic economic and social rights, such as education and health care.
- The right to fair proceedings which are:
- independent and impartial
- fast, consistent, affordable and accessible.
- The right to legal information.
In working to realise these rights, AIPJ focuses on both national and sub-national levels, where central decision-making is taken, and where lessons from the field can inform this decision making. Support is targeted at areas that Indonesia has identified as being of critical importance to the sector, and for which assistance is likely to bring about sustainable and meaningful impacts, namely:
1. Judicial dispute resolution mechanisms
2. Prosecutions Office
3. Anti-corruption
4. Legal aid.
AIPJ will also work with oversight commissions, recognising their role in strengthening accountability of the custodians of justice systems, and through that accountability, driving strengthened performance.
Having a clear legal identity, such as a birth certificate, marriage certificate, divorce certificate, is an important precondition to realising basic economic and social rights. Without such an identity, Indonesians, in particular women and children, may be denied basic rights, and therefore the equal ability to live with dignity. Establishing legal identity contributes to realising Millennium Development Goals, for example ensuring children can complete primary schooling. It also assists the government to provide basic services on the basis of more comprehensive understanding of actual demographics.
A significant part of AIPJ’s work on legal identity encompasses the ‘Realising Rights: Ensuring Access to Legal Identity in Indonesia’ program which is being implemented in partnership with Pusat Kajian Perlindungan Anak Universitas Indonesia (PuskaPA).
AIPJ is looking to employ two (2) Indonesian nationals for the positions of Activities Coordinator (Legal Identity). These are full-time positions based in Jakarta with some national travel.
Key Responsibilities
The Activities Coordinators will be responsible for supporting the Legal Identity Unit with the logistics / administrative and financial aspects of its work program and for ensuring the timely payment of costs and expenses for activities implemented by PuskaPA under the ‘Realising Rights: Ensuring Access to Legal Identity in Indonesia’ program.
The Activities Coordinators will:
- report to the Coordinator – Legal Identity & Access to Courts;
- work under the daily direction of PuskaPA,
- coordinate her/his work with other Legal Identity Programme members and other AIPJ team members, and AIPJ team members located at the AIPJ Provincial Offices.
- Undertake logistics and administrative work relating to the preparation, implementation and reporting of activities and events, including establishing and maintaining an activities / events calendar, arranging travel and accommodation, arranging venues for activities / events, arranging invitations, compiling materials, arranging translation and interpreting, arranging equipment for activities / events such microphones, sound system etc, recording participation at activities / events, note taking of activities / events, organising meals and refreshments, organising for payment (and recording of) of per diems and other expenses, etc.
- Facilitate efficient procurement, printing, storage and distribution of supplies and publications.
- Prepare budgets and financial reports.
- In coordination with Legal Identity Coordinator, review budgetary allocations to ensure that they are in line with the designed allocation costs of the Legal Identity program.
- Conduct provincial or district monitoring visits to ensure compliance of implementation of the program with AIPJ accounting principles and produces.
- Keep the AIPJ Finance Unit updated with all financial entries collected from field visits.
- Verify and submit for payment (by the AIPJ Finance Unit) of invoices.
- Arrange for meetings with partners, stakeholders and others.
- Organise non-activities travel and accommodation.
- Support the preparation of letters, reports (narrative and financial) and other documentation.
- Establish and maintain a general calendar for the Legal Identity team.
- Organise the translation of documents (may translate simple documents him / herself or engage a professional translator for more complex documents).
- Perform other relevant duties and responsibilities as may be reasonably requested by the Lead Adviser.
Selection Criteria
The Activities Coordinators will require:
- Bachelor degree in management, finance, social sciences or other relevant fields.
- 1 to 2 years of experience in budget management, planning, disbursement, and reporting in social programming.
- Demonstrated ability to plan and organise tasks and work flows efficiently, with proven ability for accuracy under pressure and adherence to deadlines.
- Competency in computer with adequate knowledge of Microsoft Office and Outlook as well as Internet skills.
- Demonstrated capacity to work and take direction as part of a team.
- Experience in reporting on activities and use of funds.
- Good written and verbal communication skills in Bahasa Indonesia and English.
Australian AID
How to Apply for This Position
1. Response against each of the duties and desirable selection criteria.
2. Curriculum vitae/resume.
3. Name and contact details (phone and email) of three referees.
Applications that do not address all the requirements stated above will not be considered.
Submitting Applications
- By email: email your application with the reference “AIPJ – Activities Coordinator (Legal Identity)” in the subject line to recruitment.emergingmarkets@cardno.com (most preferred option).
- On-line application. Go to www.cardno.com/careers and search for this position. Click “Apply for this job” located at the end of the job description.
Late applications will not be considered.
Employee Benefits
* Monthly salary
* Jamsostek
* Health Insurance
* THR
For further information about this position
Email recruitment.emergingmarkets@cardno.com with the reference “AIPJ – Activities Coordinator (Legal Identity)” in the subject line.
