VACANCY – CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT
The Agency for Technical Cooperation and Development (ACTED) is a French non-profit organization working in over 30 countries worldwide to provide emergency response, early recovery, and development assistance to communities in need. ACTED’s interventions seek to cover multiple aspects of humanitarian and development crises through a multidisciplinary approach that is both global and local, and adapted to each context.
ACTED’s vision is to establish emergency, rehabilitation, and development. ACTED aims to guarantee the sustainability of relief interventions carried out during crises by remaining in the field after the emergency to engage in long-term support to communities in food security, health, education, economic assistance, microfinance, advocacy, and cultural promotion. ACTED’s actions are needs based and identified in a participatory manner with communities in the areas where we are present. ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake and is now working to support livelihoods, community-based disaster risk reduction, and child protection in North Sumatra, Nusa Tenggara Timur (NTT), and elsewhere.
Currently ACTED has an immediate need for qualified and experienced staff to be part of our Jakarta team. ACTED is recruiting for the following position to be based in the Jakarta office. In order to apply, please submit (1) cover letter stating how your experience and qualifications meet the desired criteria below and your expected salary, and (2) your Curriculum Vitae (CV) in English labeled with your name (maximum file size 200KB). Applications must be submitted by e-mail to indonesia@acted.org by 14 February 2013.
Currently ACTED has an immediate need for qualified and experienced staff to be part of our Jakarta team. ACTED is recruiting for the following position to be based in the Jakarta office. In order to apply, please submit (1) cover letter stating how your experience and qualifications meet the desired criteria below and your expected salary, and (2) your Curriculum Vitae (CV) in English labeled with your name (maximum file size 200KB). Applications must be submitted by e-mail to indonesia@acted.org by 14 February 2013.
Only shortlisted candidates will be notified.
CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT
The Capital Logistics & Administration Assistant will be responsible for procurement of goods and services, inventory and asset management, telecommunication and IT management, management transportation and travel for staff, and ensuring safety and
security for ACTED personnel and assets in the Jakarta office. Additionally, the Capital Logistics & Administration Assistant will consolidate data, information, and reports on logistics, assets, security and administration/HR from ACTED field offices to create monthly national reports.
Logistics:
CAPITAL LOGISTICS & ADMINISTRATION ASSISTANT
The Capital Logistics & Administration Assistant will be responsible for procurement of goods and services, inventory and asset management, telecommunication and IT management, management transportation and travel for staff, and ensuring safety and
security for ACTED personnel and assets in the Jakarta office. Additionally, the Capital Logistics & Administration Assistant will consolidate data, information, and reports on logistics, assets, security and administration/HR from ACTED field offices to create monthly national reports.
Logistics:
- Routine purchasing for Jakarta office needs (office supplies, etc),
- Consolidation of monthly Logistics data and reports,
- Research of suppliers and contracting terms for framework contracts (office supplies, travel, IT service, etc),
- Documentation (filling quotations, developing procurement memos, support to contracts/ framework agreements),
- Liasing with travel agent for staff travel bookings,
- Providing basic support to field staff as needed.
Admin/HR:
- Checking and maintaining personnel files, collecting monthly documentation (attendance sheets, leave requests, etc),
- Consolidation of monthly HR data reporting from field offices and documentation on monthly basis,
- Responsible for organization of general office filing, mapping, and management of file shipments to HQ and storage,
- Drafting memos and letters as needed,
- Supporting recruitment (organizing applications/CVs, scheduling interviews, drafting letters confirming candidate responses, updating tracking tabel),
- Managing premises needs (conference room booking, oversight of cleaning and maintenance needs).
Professional Qualifications and Skills:
- Minimum bachelor degree in Management or other relevant educational background required;
- At least four (2) years previous work experience with NGO or private sector in logistics and admin/HR;
- Good understanding of procurement procedures and documentation required;
- Fluency in English required;
- Meticulous attention to detail and documentation required;
- Problem-solving skills, result-oriented and sensitivity to gender issues required;
- Good computer knowledge (Windows, spreadsheet, word-processing, e-mail and internet);
Personal Qualities:
- Perfect ethics in regards to purchasing and handling cash required;
- Flexible and adaptable, willing to learn new skills and conform to new systems and situations;
- Able to multi-task and handle a diverse and changing workload;
- Honest, responsible, self-motivated and able to take initiative under minimum supervision;
- Ability to work as part of a team in a cross cultural environment;
