VACANCY – FINANCE & COMPLIANCE OFFICER
The Agency for Technical Cooperation and Development (ACTED) is a French non-profit organization working in over 30 countries worldwide to provide emergency response, early recovery, and development assistance to communities in need. ACTED’s interventions seek to cover multiple aspects of humanitarian and development crises through a multidisciplinary approach that is both global and local, and adapted to each context.
ACTED’s vision is to
establish emergency, rehabilitation, and development. ACTED aims to
guarantee the sustainability of relief interventions carried out during
crises by remaining in the field after the emergency to engage in
long-term support to communities in food security, health, education,
economic assistance, microfinance, advocacy, and cultural promotion.
ACTED’s actions are needs based and identified in a participatory manner
with communities in the areas where we are present. ACTED has been
active in Indonesia since April 2005, assisting those affected by the
tsunami and Nias earthquake and is now working to support livelihoods,
community-based disaster risk reduction, and child protection in North
Sumatra, Nusa Tenggara Timur (NTT), and elsewhere.
Currently ACTED open vacancy for qualified and experienced staff to be part of our project “Youth, Journalist, and Civil Society Capacity-Building Project (YJCS-CBP) in Medan, North Sumatera.” ACTED in partnership with Indonesian NGO, Kajian Informasi, Pendidikan dan Penerbitan Sumatera (KIPPAS) will implement a project to strengthen the capacity of youth, journalists, and civil society organizations to effectively exercise democratic rights and ensure genuine democratic elections in Medan, North Sumatera. The project intervention will work to achieve project’s goal 1) Improving youth, especially students understanding of their democratic rights and how to exercise them, and they engage in political dialogue, 2) Increasing journalists’ knowledge of election regulations, demonstrate commitment to ethics, and practice civic journalism, 3) Increasing the organizational and election monitoring capacity of CSOs. ACTED is recruiting a Finance & Compliance Officer to be based in Medan, North Sumatera to responsible for managing project finance at base level including producing and filing financial documentation, authorizing payments, cash requests, accounting, budget tracking, and ensuring compliance among ACTED and partner staff in regards to Finance, Logistics, and Admin/HR (FLAT) with ACTED and donor regulations and standards.In order to apply, please submit (1) cover letter stating how your experience and qualifications meet the desired criteria below and stating your expected salary for the position applied, and (2) your Curriculum Vitae (CV) in English labeled with your name (maxiumum file size 200KB) including three (3) references who we may contact about your past employment. Applications must be submitted by e-mail to nias.administration@acted.org by Friday, February 8th, 2013. Only shortlisted candidates will be notified.
Currently ACTED open vacancy for qualified and experienced staff to be part of our project “Youth, Journalist, and Civil Society Capacity-Building Project (YJCS-CBP) in Medan, North Sumatera.” ACTED in partnership with Indonesian NGO, Kajian Informasi, Pendidikan dan Penerbitan Sumatera (KIPPAS) will implement a project to strengthen the capacity of youth, journalists, and civil society organizations to effectively exercise democratic rights and ensure genuine democratic elections in Medan, North Sumatera. The project intervention will work to achieve project’s goal 1) Improving youth, especially students understanding of their democratic rights and how to exercise them, and they engage in political dialogue, 2) Increasing journalists’ knowledge of election regulations, demonstrate commitment to ethics, and practice civic journalism, 3) Increasing the organizational and election monitoring capacity of CSOs. ACTED is recruiting a Finance & Compliance Officer to be based in Medan, North Sumatera to responsible for managing project finance at base level including producing and filing financial documentation, authorizing payments, cash requests, accounting, budget tracking, and ensuring compliance among ACTED and partner staff in regards to Finance, Logistics, and Admin/HR (FLAT) with ACTED and donor regulations and standards.In order to apply, please submit (1) cover letter stating how your experience and qualifications meet the desired criteria below and stating your expected salary for the position applied, and (2) your Curriculum Vitae (CV) in English labeled with your name (maxiumum file size 200KB) including three (3) references who we may contact about your past employment. Applications must be submitted by e-mail to nias.administration@acted.org by Friday, February 8th, 2013. Only shortlisted candidates will be notified.
Finance & Compliance Officer
Key responsibilities
I. Accountancy
- Ensures that ACTED vouchers are complete, signed by the appropriate persons, and produced strictly according to ACTED procedures;
- Enters vouchers in SAGA accounting software daily using allocation tables;
- Cash checking at month end and bank reconciliation;
- Re-checks standard description, accountancy code and allocation at month end;
- Maintains a strict follow up of advances, loans, currency exchanges, transfers, etc.;
- Ensures that non-allocated resources (ACT) are not used on the project, unless a written approval is given by coordination;
- Performs any control deemed necessary to ensure transparency of payments (market surveys, unplanned field visits, and cash counting, etc.);
- Oversees and verifies monthly financial reporting by project partner (Kippas);
- Provides training and capacity-building as necessary to project partner(s) to ensure their adherence to ACTED and donor finance and audit standards;
II. Budget Follow-Up & Financial Report
- Contributes and/or leads monthly Budget Follow-Up reporting as part of the Project Management Framework (PMF);
- Ensures that all expenses engaged can be allocated to budgets;
- Participates in the monthly production of payroll for Medan-based employees;
- Ensures an on-time and efficient flow of financial information to Program Finance and Compliance Manager;
- Supports new budget development for field intervention area when needed;
III. Tax
- Ensures that taxes incurred by the project are reported in a timely to the Jakarta office;
IV. Finance, Logistics, Administration Team (FLAT) Compliance
- Verifies all ACTED and partner vouchers and sends to Jakarta on a monthly basis;
- May provide support to review of partner vouchers from projects in Nias on a monthly basis;
- Verifies that procedures in place are aligned with regulations in ACTED FLAT manuals;
- Performs audits of departments or sub-offices upon request;
- Actively participates in the preparation process of internal / external audits by headquarters or donors;
Professional Qualifications and Skills:
- Minimum bachelor degree in Finance, Accounting, or Business or other relevant educational background required;
- At least four (4) years previous work experience in finance (NGO or private sector) that involved processing and tracking payments, accounting, and producing financial and other reporting.
- English fluency (speaking, reading, writing) is required;
- Meticulous attention to detail and documentation required;
- Problem-solving skills, result-oriented and sensitivity to gender issues;
- Excellent knowledge and use of Excel and Word required; familiarity with various accounting software desired;
Personal Qualities:
- Flexible and adaptable, willing to learn new skills and conform to new systems and situations;
- Ability to work well under pressure in a fast-paced and dynamic environment;
- Honest, responsible, self-motivated and able to take initiative under minimum supervision;
- Ability to work as part of a team in a cross cultural environment;
